15DDHQ20R00000021 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable) 0001 Block 16C

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

DEA Headquarters Office of Acquisition and Relocation Mgt 8701 Morrissette Dr.

Springfield, VA 22152

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, state and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

Prospective Offeror

15DDHQ20R00000021

9B. DATED (SEE ITEM 11)

09-02-2020

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) Not Applicable

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide answers to questions. Accordingly:

See continuation pages.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Amanda J. VanderVeen, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C.DATE SIGNED 16B. UNITED STATES OF AMERICA 16C.DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

Pharmacy Prescription Data

Questions and Answers

1. For the system to gather prescription data from the pharmacies dynamically, should we assume that only pharmacies that have an established mechanism to expose their business data are within the realm of data source? What is expected of pharmacies that are in remote areas with little or no internet connections or even an established API?

Answer: Yes, we would expect that pharmacies that have an established mechanism to expose their business data to be incorporated with the provided data. We recognize that not all pharmacies are in a position to be captured at this time but expect the data provider to keep up with new pharmacy data as it becomes available going forward.

2. What is the expected total number of pharmacies expected to participate in this solution?

Answer: We have a listing of distinct pharmacies that actively provide data to DEA, based on the regulatory requirements to do so. We can provide a list of every pharmacy in the nation that reports to ARCOS, as required by law, and we would expect to get data from at least 85% of the pharmacies on that report.

3. Does the presentation layer have to be compatible with mobile devices? In other words, do the users need to access any of the data over laptops or other smart mobile devices?

Answer: It does not have to be compatible with cell phones but it does need to be compatible with laptops and it needs to be accessible offsite. This is imperative due to on-going teleworking needs.

4. C-1 Background/Objective Task 1: Provide and maintain data on a minimum of 85 percent of all prescriptions for Schedule/Class II through V prescription drugs… How is the referenced 85% calculated?

Answer: We intend to calculate this data completeness using pharmacy months over the past five years, using the pharmacy’s earliest data submission to ARCOS as our starting point. Using a distinct list of pharmacies that actively provide data to DEA via ARCOS as the exhaustive listing of pharmacies, we intend to use the prescription data available for each for these pharmacies and calculate completeness based on monthly data availability over the past 5 years (assuming the pharmacy’s first submission was prior to the five year window). Over a total of 60 months, we would expect to see 51 months of prescription data during that timeframe to meet the 85% criteria. In the scenario where a pharmacy does not have 5 years of data because it was recently opened, we will use the same start month as their first ARCOS submission and calculate completeness accordingly with the same 85% threshold expectation.

5. C-1 Background/Objective Task 3: Streamline subpoena process. Must be able to receive and process official subpoenas and provide response in three (3) business days.

Please provide frequency and quantity of historical subpoena volume; both Administrative and Full court ordered? Could you expand upon the subpoena process regarding contractor obligation in securing, maintaining, and processing the subpoena?

Answer: The subpoena process would be that we would generate a DEA Administrative Subpoena and send it to you for the unmasking of specified patients. The data provider would then need to respond to us providing the unmasked patient information that was requested within three business days.

6. C-1 Background/Objective Task 4: Search, query, reporting, exporting, and importing capabilities. Does the DEA have a specific query languange in mind (ie SQL, PowerBI, etc)?

Answer: We use SQL for search, query, and other data enhancements. PowerBI is preferred for data visualizations and dash-boarding

7. C-1 Background/Objective Task 4: Search, query, reporting, exporting, and importing capabilities. What additional data is DEA referring to when discussing the importing of data?

Answer: We would not need to import any data into your system. However, we may need to export your data into a compatible format for ingesting your provided data into a DEA environment to compliment it with other data sources already available to DEA in other systems.

8. C-1 Background/Objective Task 5: Maintenance. a) Technical support for approximately 1,100 domestic users. Do these users all have the same level of access to the system, and are the concurrent users capped at 1,100?

Answer: There would likely be a limited number of administrative users (50) with the bulk of the users being on the same level and just querying the system. We would start with 1,100 users and would renegotiate if more were needed. It is unlikely that 1,100 users will all access the system concurrently but is hypothetically possible in the future.

9. C-1 Background/Objective Task 5: Maintenance. f) The Contractor shall schedule all required on-site visits within 72 hours of the initial telephone call placed by the COR.

What would be the reason for the on-site visit? Does this involve technical support, and if so, what are the hours expected?

Answer: Yes, the on-site visit would be for technical support that could not be fixed over the phone. It should be a rare occurrence, if ever, as most issues would be fixed over the phone. The hours vary as we would have users across the country but at a minimum we would expect from 9-5 (EST).

10. C-1 Background/Objective Task 5f: The Contractor shall schedule all required on-site visits within 72 hours of the initial telephone call placed by the COR. If a cloud based solution is proposed, is it acceptable to respond via web meeting such as webex instead of on-site?

Answer: Yes

11. C-1 Background/Objective Task 6: Must make requested data downloadable into other databases such as Power BI for off line use and analytics. For section 14 of 62, would the identified “requested data” be the data contained in the responses to the queries/reports or is this a blanket request for the entirety of the database to be downloaded into a BI tool?

Answer: The responses to the queries/reports run would need to be exportable to other databases.

12. C-1 Background/Objective Task 7: Must already possess approvals from data suppliers to sale requested pharmaceutical data to Drug Enforcement Administration. If the DEA has legal authority to access this data within a service offering, which offers the required reports, does the DEA still need to purchase the entire data set, as described in this question?

Answer: Yes, the provider of the information would need to have approvals to provide the information to DEA and provide it without further approvals needed from the original data provider.

13. C-1 Background/Objective Task 7: Must already possess approvals from data suppliers to sale requested pharmaceutical data to Drug Enforcement Administration. Given continuous access to real-time data by query 24/7, what would be the need of selling or buying data? Or to analyze it outside of the secure host environment?

Answer: The provider of the information would need to have approvals to provide the information to DEA and provide it without additional costs or approvals from the original data provider. We would need it to be able to be analyzed outside of the host environment so that we could take the results of the query and create our own reports and dashboards and provide it to the necessary individuals in the field who could use the data for investigative purposes.