Sources Sought 15DDHQ20N00000001 (1).pdf

GENERAL INFORMATION

Document Type: Sources Sought Notice

Solicitation Number: 15DDHQ20N00000001

Posted Date: 11/29/2019

Response Date: 12/13/2019

NAICS Code: 334220 (Radio and Television Broadcasting and Wireless Communications

Equipment Manufacturing)

Size Standard: $38,500,000.00

DESCRIPTION

This is a Source Sought/Request for Information (RFI) notice. This is not a request for proposals and does not obligate the Government to award a contract. The Drug Enforcement

Administration (DEA) is conducting market research, and is encouraging all businesses, including small businesses, to respond to this notice. The information requested herein will be used within the DEA to facilitate the decision making process in acquisition planning, and will not be disclosed outside the agency. The DEA will not be responsible for any cost incurred by interested parties in responding to this notice. Unsolicited proposals or offers of any kind will not be considered in response to this notice. All information received in response to this notice that is marked “Proprietary” will be handled accordingly. Responses to the notice will not be returned.

At this time, questions concerning the composition and requirements of any future solicitation regarding the requirement referenced herein will not be accepted or addressed by the

Government.

The purpose of this notice is to gather information to determine the availability of vendors capable of providing installation services of TDFM 9100 with Portable Land Mobile Radio adapter in support of the DEA’s Aviation Division in accordance with the attached draft requirements document (SOO).

The U.S. Department of Justice, Drug Enforcement Administration (DEA) has a requirement for installation of TDFM 9100 with Portable Land Mobile Radio adapter. This modification incorporates both Project 25 Phase I and Phase II compliance and capabilities for Airborne Law

Enforcement Operations

REQUIREMENTS

This RFI identifies the performance objectives for installation of TDFM 9100 with land-mobile portable radio integration capabilities (otherwise specified herein as the “TDFM Upgrade

Program”) as a replacement to the current TDFM 6000 or TDFM 7000 radio system(s) installed in DEA aircraft. The replacement/installation shall be via an À la carte methodology, tailored to the needs of the various Aviation Division (SG) aircraft and as funding becomes available.

RESPONSES

Interested vendors who believe they possess the necessary capabilities to meet the identified specifications herein should submit a technical description of their capabilities. Interested vendors possessing the required capabilities should respond by providing the Government the following information:

Point of Contact

Address

Telephone

Email address

DUNS Number

Tax ID Number

Cage Code

Business Size Category (large, small, small disadvantaged, etc.)

Federal Supply Schedule (FSS) Contract Number & Special Item Number (SIN)

– If applicable.

Specifications:

Detailed summary of the company’s capabilities in regards to the draft requirements document.

Contact/Submission Information

The capability statement shall be between one and 10 pages. Interested vendors are also encouraged provide comments on the government’s draft requirements document.

At this time, questions concerning the composition and requirements for a future RFP will not be accepted. E-mail responses to this sources sought/RFI notice to Contracting Officer, Ryan Burke at Ryan.F.Burke@usdoj.gov by 2:00 PM Eastern Standard Time (EST) on Friday, December 13, 2019.

Please reference “Installation Services of TDFM 9100 – DEA AVIATION DIVISION” in the subject line of the responses mailto:Ryan.F.Burke@usdoj.gov

DRUG ENFORCEMENT ADMINISTRATION

TDFM 9100 AND MOTOROLA APX 8000 OR EQUIVALENT RADIO SYSTEM

INSTALLATION (DRAFT) REQUIREMENTS

1.0 INTRODUCTION

The U.S. Department of Justice, Drug Enforcement Administration (DEA) has a requirement for installation of TDFM 9100 with Portable Land Mobile Radio adapter. This modification incorporates both Project 25 Phase I and Phase II compliance and capabilities for Airborne Law Enforcement Operations.

This Request for Information identifies the performance objectives for installation of TDFM 9100 with land-mobile portable radio integration capabilities (otherwise specified herein as the “TDFM Upgrade Program”) as a replacement to the current TDFM 6000 or TDFM 7000 radio system(s) installed in DEA aircraft. The replacement/installation shall be via an À la carte methodology, tailored to the needs of the various Aviation Division (SG) aircraft and as funding becomes available.

2.0 PURPOSE

This Request for Information establishes an avenue for determining availability, capability including technical knowledge of vendors for installation of TDFM 9100 with land-mobile portable radio integration capabilities for the following type of Aviation Division (SG) aircraft:

Beechcraft B300, Beechcraft B300C, Bell 206LIII, Bell 407, Cessna U206G, Cessna TU206G, Cessna U206G Soloy Conversion, Cessna 206H, Cessna T206H, Cessna 208, Cessna 208B, Cessna 550, Eurocopter AS 350 B2, MDHC 369D and MDHC 369E.

3.0 BACKGROUND

The U.S. Department of Justice, Drug Enforcement Administration (DEA) Aviation Operations Center (AOC) located at Alliance Airport, Fort Worth, Texas owns/operates a variety of aircraft at various locations.

These aircraft are required to be inspected and maintained in a continuously airworthy condition requiring updated technical data from manufacturers of engine, propeller, airframe and appliances, including maintenance recommendations specific to aircraft/engine and appliance combinations.

The TDFM Upgrade Program data and supporting documentation shall be maintained by SG, AOC and the designated Program Manager(s). All design, development and certification data, as well as all supporting documentation shall become property of the Government.

4.0 PERFORMANCE REQUIREMENTS AND TECHNICAL SPECIFICATIONS

The contractor shall remove any and all existing TDFM radio systems, remote control units, land-mobile portable radio interface-cabling, radio cradles, wiring, coax, applicable antennas and install a new TDFM 9100 radio, remote control units (if applicable) APX radio cradles, laser etched wiring, coax and applicable antennas.

New antennas, interface units, dash panels, cable routing, wiring integrity, bonding and grounding shall be installed in accordance with FAA regulations, while maintaining the aircrafts Standard Airworthiness Certificate and according to predetermined DEA drawings, maintaining fleet standard configuration for reliability, maintainability and operability.

Note: Installation shall include new laser marked wiring and hardware.

Appliances, components, equipment and parts installed shall be approved under applicable Supplemental Type Certificate(s), FAA Form 337 Field Approval or FAA AC43.13-1B and 2B.

System design, integration and installation will conform to existing OEM routing and system separation, and will not reposition or interfere with existing aircraft OEM and Aviation Division special mission installations.

The contractor shall utilize Government approved wiring diagrams with pre-determined wiring identification. Deviation is not allowed without prior Government approval in efforts to maintain fleet-wide system standardization.

Contractor shall properly tag all unused or removed TDFM radio systems, remote control units, radio cradles, interface-cabling and programing cabling (excluding basic wiring, grounding and bonding). All tagged items shall be returned to the Aviation Division (SG).

5.0 PERIOD OF PERFORMANCE AND PLACE OF PERFORMANCE

The objective of this RFI is to establish a potential vendor or vendor’s capability to procure and deliver an indefinite delivery, indefinite quantity (IDIQ) of 1 to 100 each new TDFM 9100 installation(s) including associated equipment packaged as a complete kit installed into specific aircraft types identified in Section 2.0 during a 5 year period with one (1) Base Year and four

(4) Option Years.

This requirement is for a variety of aircraft in various locations. Inspection and acceptance of the aircraft shall be at the Contractor’s place of performance.

6.0 EQUIPMENT

A. GOVERNMENT FURNISHED EQUIPMENT

1. The GFE shall consist of U.S.DOJ/DEA-owned aircraft listed in Section 2.0.

2. Technisonics TDFM 9100 radio P/N: 121270-2-91

3. RC9000NV remote control unit P/N: 131281.2

4. TDFM 9100 Installation Kit P/N: 139463-1

5. RC9000NV Installation Kit P/N: 059616-1

6. Motorola RLN6434A radio charger.

B. CONTRACTOR FURNISHED EQUIPMENT

The Contractor shall procure any necessary material, hardware and components including Tri-band antenna to design, construct and preform modifications, installations and evaluation.

The contractor will provide the following for each aircraft modified:

1. PC-9000 PC Programming cable for TDFM-9000 series radios. Requires type 3 modules. PN 127499.

2. KVL-9000 KVL Key loader cable mates with TDFM-9000 series radios with type 3 modules PN 127500.

3. COMANT SAR TRI-BAND 136-174MHZ, 380-520MHZ, 764-870MHZ PN CI295-

300, 3 each.

4. Deutsches Institut für Normung (DIN) connector P/N 244.0070, 2 each

5. Technisonics Interface Cable P/N 179.6650, 2 each

Procured equipment shall be turned over and become property of the Government. All equipment procured shall be the most current and up-to-date model/revision available at the time of delivery with all associated certifications as part of delivery.

7.0 APPLICABLE STANDARDS AND REGULATIONS

Any applicable U.S. Federal Aviation Administration, Federal Aviation Regulations shall apply to the work described herein.

8.0 REQUIREMENTS AND DELIVERABLES

A. The requirements are to procure, perform and deliver to the government.

B. The period of performance is specified in section 5.0 - any future award (if any) shall include a 12-month base period and four (4) 12-month option periods.

C. The Contractor shall conduct a Preliminary Design Review (PDR) within 30 days from award of contract and a Critical Design Review (CDR) within 14 days of the PDR. In addition, the Contractor shall provide to the Government at a minimum, a weekly status report demonstrating completion of established milestones and timelines previously approved by the government of the Contractor’s proposed schedule. The approved schedule will be incorporated into the contract at award.

1. PDR: a meeting between the Contractor and the Government to discuss the RFI and the Contractor’s proposal and to clarify what is expected. The Government will review approve, disapprove or make adjustments in the Contractor’s proposed approach.

2. CDR: a second meeting between the Contractor and the Government to review any changes to the Contractor’s proposed approach that was discussed during the PDR.

The Government will review approve, disapprove or make adjustments in the Contractor’s proposed approach.

D. The Contractor shall ensure that any portion of the deliverables do not adversely affect the flight or performance characteristics of any aircraft mechanical, electrical, communications, navigation system or Government installed mission equipment.

E. The Contractor shall ensure that all new wiring associated with this requirement is laser marked with an appropriate identification and provide service loops for each component.

F. Any and all equipment delivered in accordance with this RFI shall be In Accordance With (IAW) 14 Code of Federal Regulations (CFR) and shall maintain the current aircraft’s Standard Airworthiness Certificate.

G. The Contractor shall provide all technical specifications data, engineering and design documentation in both electronic and paper format. Once delivered under this contract, all data, engineering design drawings, FAA approvals and any associated documentation shall be the property of the U.S. Government.

H. Any changes to the FAA approved Flight Manual, due to aircraft changes, shall be furnished by the Contractor and incorporated as required by applicable FAA regulations.

All performance charts and aircraft checklist shall be updated, if required, to reflect the performance of the modified aircraft.

9.0 INSPECTION AND ACCEPTANCE

The new TDFM Upgrade Program including associated equipment shall be 100% complete and serviceable prior to the Government’s acceptance.

A. No partial deliveries will be accepted. The Government will indicate (after inspection) acceptance in writing. No payment will be made until the Government’s written acceptance has occurred.

B. The Contractor shall be responsible for certification of the complete TDFM Upgrade Program, all associated equipment in accordance with any industry standards or applicable FAA regulations maintaining each aircraft’s Standard Airworthiness Certificate.

C. The modification/installation shall not adversely affect existing aircraft systems or aircraft type design without appropriate FAA approval.

D. Upon completion of the tasks and prior to system flight tests, the Contractor shall ensure that the addition of completed tasking does not adversely affect the center of gravity of the aircraft. The contractor shall deliver an updated equipment list with component location and weight, and a new Weight and Balance Report for the aircraft based on the actual weighing of the aircraft. Weighing shall be accomplished with certificated and calibrated scales in compliance with the appropriate Maintenance Manual and certified by an appropriately rated, trained and experienced FAA Repair Station Designee, or an FAA Airframe and Powerplant (A&P) Mechanic with a current Inspection Authorization

(IA).

E. The Contractor shall be responsible for obtaining any required commercial or FAA certifications and/or approvals for new or modified parts, subsystems, components, equipment, structures, modifications or installations in accordance with any applicable FAA regulations.

F. The Contractor shall reflect, in detail on the FAA Form 337 if the modifications affect the existing electrical systems, and provide an updated electrical load analysis.

G. The Contractor shall provide any FAA approval paperwork (i.e., DER 8110-3, FAA 337 Form Field approval, logbook entries, Instructions for Continuous Airworthiness (ICA,) etc.) as required by applicable FAA regulations. All documents listed above shall be emailed to the Contracting Officer’s Representative (COR) for approval before the aircraft will be accepted.

A. The Contractor shall develop a Quality Control Plan (QC Plan) for the term of this contract that establishes and maintains well documented quality control procedures that ensure the acceptable performance of all components, equipment, hardware and software within this RFI.

B. The Plan shall assure adequate quality control throughout all areas of contract performance and shall be implemented to assure reliability and effective performance.

The Government reserves the right to review the quality controls established and to evaluate its effective use in the performance of the requirements under this contract.

C. The Contractor shall be solely responsible for controlling and assuring quality work and providing objective evidence that such controls exist. The Contractor shall also be liable for Contractor employee negligence and any fraud, waste or abuse. It shall be the responsibility of the Contractor to enforce all QC Plan requirements for any and all Subcontractor(s).

D. The QC Plan shall be submitted as part of the offeror’s proposal and evaluated by the government. Upon acceptance by the Government at contract award, the QC Plan shall be incorporated into this contract as an Exhibit.

E. The operation of the QC Plan shall be maintained current and made available to the

Contracting Officer’s Representative. Any revisions to the QC Plan shall be approved in writing by the Contracting Officer prior to implementation.

12.0 TECHNICAL SUPPORT AND DESIGN COORDINATION

The Contractor shall serve as the overall technical lead for this requirement and shall provide technical oversight of any subcontractors to ensure compliance with this RFI. The Contractor shall coordinate the engineering design of all systems, modifications, installations, test plans, FAA approvals and certifications for the government based upon this RFI.

The Contractor shall ensure that the government has the opportunity to participate in and approve design and procurement decisions as required by this RFI.

The Contractor shall use existing engineering, technical data and Commercial off the Shelf (COTS) equipment to the maximum extent possible.

13.0 TECHNICAL PUBLICATIONS

The Contractor shall provide copies of all data required to maintain and operate the new systems and associated equipment. The Contactor shall provide one (1) copy of each manual in paper form and one (1) copy in electronic form per installed system.

14.0 WARRANTY

In addition to any standard Original Equipment Manufacturers warranty, the Contractor shall warrant that all work furnished pursuant to this RFI strictly conforms to applicable specifications, drawings, descriptions, and other requirements of this RFI and is free from defects in design, material, and workmanship.

Due to the geographically dispersed nature of the Aviation Division aircraft fleet, travel to the assigned aircraft location will be required during the warranty period at no additional cost to the Government.

All warrantees shall be transferable to the Government and shall extend for a minimum period of one (1) year after final acceptance of the aircraft by the Government unless a different period is set forth elsewhere in this RFI.