RFI 26N004 QA Western Sector.pdf
PDF 243 KB Posted
- Solicitation number
- 15BRRC26N00000004
About this file
This is a Request for Information (RFI) Q&A document from the U.S. Department of Justice Federal Bureau of Prisons regarding the expansion of Residential Reentry Center (RRC), Home Confinement (HC), and Day Reporting Center (DRC) services across 10 locations in the Western Sector.
The document addresses ten questions submitted by prospective contractors. Key clarifications include: (1) Geographic location requirements—Collins County is specified for Dallas Area services to serve Northern Dallas offenders, and Denton and Parker Counties are required for Fort Worth services despite limited public transportation, though contractors may locate RRC and HC services in two different locations within assigned geographical areas; (2) Virtual services limitations—the BOP does not permit virtual home or work inspections for RRC services, though DRC allows them if distance requirements are met and Regional Reentry Manager approval is obtained; (3) GPS monitoring requirements—staff must conduct active live monitoring of GPS alerts with documented GPS reviews every 8 hours minimum; reviewing alert reports or database records alone does not satisfy this requirement; (4) Contracting structure—alternative contract types to the tiered per diem model will be reviewed case-by-case based on solicitation size; and (5) Participant capacity—the BOP will not increase maximum participant numbers, as current figures are based on market research. The BOP indicated it is not considering modifications to the Statement of Work at this time regarding proposals for virtual telecommunications applications.
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Text version
U.S. Department of Justice
Request For Information Q & A
Residential Reentry Center (RRC) Services, Home Confinement (HC) Services and Day
Reporting Center (DRC) Services Expansion at
Western Sector 10 Locations
Federal Bureau of Prisons
*** Request for Information - Q & A***
Questions were asked:
1. Dallas Area, Texas (CDA)
• Can the Residential Reentry Center Services be located in Dallas County or do they have to be located specifically in Collin County?
• Can the Residential Reentry Center Services and Home Confinement services be located in two different locations within the geographical areas?
Answer: Collins County is requested because it will be servicing the o�enders releasing to the Northern Dallas area, not Dallas County.
Yes, the solicitation allows for two different locations within the geographical areas.
2. Fort Worth, Texas (CDA)
• Can the Residential Reentry Center Services be located in Tarrant County or do they have to be located specifically in Denton and Parker Counties? These counties do not currently have public transportation.
• Can the Residential Reentry Center Services and Home Confinement services be located in two different locations within the geographical areas?
Answer: Denton County and Parker County are North of Tarrant County and we currently have RRC/HC services in Tarrant County. Denton Transportation Authority provides public transportation.
Yes, the solicitation allows for two different locations within the geographical areas.
3. Can the BOP confirm if the following is permissible: If residents receive virtual telecommunications at no cost, such as a vendor-issued smartphone, may virtual services be used to conduct on-site home or work inspections for all participants, regardless of their distance from the facility?
Answer: The RRC SOW does not allow for virtual home or work inspections. The DRC allows for these inspections as long as distance requirements are met and the RRM has approved. The BOP is not considering changes to either SOW at this time.
4. Can the BOP confirm if the following is permissible: If residents receive virtual telecommunications at no cost, such as a vendor-issued smartphone, may virtual services be used to conduct home and work inspections every 90 days instead of physical on-site visits for all participants, regardless of their distance from the facility?
Answer: The BOP is not considering changes to either SOW at this time.
5. Can the BOP confirm if the following is permissible: If virtual telecommunications are provided to residents at no cost, such as through a vendor-issued smartphone, may the facility use documented in-app messaging (for example, text messages) with residents to reduce or replace telephonic contact requirements, request and verify schedule changes, and obtain programming status updates, including photograph images of pass verifications like receipts, work schedules, or pay stubs?
6. Can the BOP confirm if the following is permissible: If residents receive free virtual telecommunications, such as a vendor-issued smartphone, may virtual services be used to complete individualized program plans, conduct bi-weekly progress reviews, and hold group sessions for all participants, regardless of their location?
*** Request for Information - Q & A***
7. Can the BOP clarify in the SOW when it states, “Accountability procedures must provide for active, live monitoring of GPS alerts and include a GPS review for each offender with documentation once every 8 hours at a minimum". Could the BOP clarify whether staff verifying information in the electronic monitoring database, or receiving a detailed report of alerts every eight hours and addressing any open alerts with the resident, meet the SOW requirement for a “GPS review” with documentation every eight hours?
Answer: Reviewing a report of alerts and addressing any open alerts does not meet the requirements of the SOW for GPS review. In regard to staff verifying information in the electronic monitoring database meeting the requirements, we are unable to provide a response due to the vagueness of the question.
8. Can the BOP clarify in the SOW when it states, “Accountability procedures must provide for active, live monitoring of GPS alerts and include a GPS review for each offender with documentation once every 8 hours at a minimum". Would the BOP permit the use of zones and curfew alerts, generating time-stamped records in the EM database, and generating a detailed report of alerts every eight hours to meet the SOW documentation criteria for a “GPS review”? Potential non-compliant alerts are always elevated to staff at the time the facility is open and escalated to on-call personnel during after-hours for review, prompting action and resolution.
Answer: A review of zones and/or alerts does not meet the criteria for “GPS review”.
9. As cost is a major factor when opening a new operation, would the BOP be willing to move away from the current tiered per diem structure?
Answer: Use of contracts other than tiered will be reviewed on a case-by-case basis, dependent on the size of the solicitation.
10. Would the BOP consider increasing the maximum number of participants to allow for funding to be utilized more effectively? As the fixed facility costs are a large expense to any proposal, the more participants served allows for a lower cost per participant.
Answer: Our numbers are based on market research and will not be changed.
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