RFP 15BRRC23R00000022 - BOP Austin Texas RRC RFP_Questions.pdf

RFP 15BRRC23R00000022

Residential Reentry Center (RRC) services and Home Confinement (HC) services located within

25 miles of the city-center of Austin, TX and within Travis County and Home Confinement radius is within 100 miles of the RRC Facility

Questions & Answers

1. Statement of Work, Page 4 - The contractor is required to notify the CO/COR in writing of all litigation pertaining to this contract and provide pleadings filed or said litigation within five working days of the filing. In most instances, the contractor is not served with litigation within five days of the litigation being filed. Accordingly, we request to revise this sentence to require the contractor to notify the CO/COR within five days of being served such litigation.

Answer: The requirement stands as is.

2. Statement of Work, Page vii, 25, 27, 32, 35, 39, 90 - The contractor is required to comply with the "most current" laws, regulations, orders, codes, bulletins, BOP policies and program statements, ACA standards. Please confirm that the contractor has the right to request an equitable adjustment as provided in the 2nd paragraph of the Contract

Performance section on page 2 if there are costs associated with any changes to these requirements after the contract is signed.

Answer: Contractor’s always have the right to request an equitable adjustment which will be reviewed and either approved or denied by the Contracting Officer.

3. Statement of Work, Page 14 - The contractor is required to add staff consistent with the staff/offender ratio if the AMP exceeds the original estimate by 25 percent. Please confirm that the contractor has the right to request an equitable adjustment as provided in the 2nd paragraph of the Contract Performance section on page 2 if additional staff are required.

Answer: Contractor’s are required to maintain the staff:resident ratio. As the staff:resident ratio must be the same – no equitable adjustment will be granted.

4. Statement of Work, Page 13 - Contractor is subject to potential deductions for failing to replace key personnel within the required timeframes. Please confirm that deductions will be based on the salary and benefits of the vacant position.

Answer: Please see the performance summary table in the solicitation.

5. Statement of Work, Pages 13, 121 - Contractor is subject to potential deductions for failing to resolve non-compliance issues within a specified timeframe. a) Please confirm that deductions will be calculated based on the Performance Summary Table and, b) Please confirm that contractor will have a minimum of 30 days after notice to resolve non-compliance issues.

Answer: The deductions are based on the performance summary table and are based on past non-compliance issues, therefore the deductions stand as they are not based on future non-compliance issues.

6. Section H.1, Change in Key Personnel, page 27 of 69 - The contractor is required to submit evidence that the qualifications of the prospective replacement key personnel are equal to or greater than the personnel vacating the position. Because the vacating key personnel's qualifications may exceed the minimum requirements set forth in the

Statement of Work, we request to revise this section to require replacement personnel to meet the qualifications in the Statement of Work.

Answer: The replacement staff’s qualifications must be equal to the requirements for the position as outlined in the contractor’s technical proposal, which may be greater than the SOW requirements.

7. Section L.5, Content of Technical/Management, Page 63 of 69 - The language requires notification to the Congressional delegation in the Orlando area. Please confirm that this should state the Austin area.

Answer: The geographic located in within 25 miles of the city-center of Austin, TX and within Travis County. Please see the attached amendment 0001.

8. The Standard Form 33 (block 5) lists the RFP posting date as July 17, 2023; however, the Request for Proposals was posted to SAM.gov on July 14, 2023. Additionally, SAM.gov and the Proposal Cover Sheet list the proposal due date as September 14, 2023, but the Standard Form 33 (block 9) lists the due date as September 18, 2023.

Please confirm the RFP posting date as July 14, 2023 and the closing date as September

18, 2023, 2:00P.M. Eastern Standard Time and provide the respective corrected documents.

Answer: The correct solicitation date is July 14, 2023 and closing date of September

14, 2023. Please see the attached amendment 0001.

9. The Compliance Matrix, March 2022, Technical/Management Evaluation Area, Factor: Accountability and Security, page 9 states: "The offeror shall provide an

Offender Accountability and Security Plan (ORP) that describes the plans, procedures, and practices the offeror will employ to ensure that offenders are accurately accounted for while (1) in the facility; (2) at work assignments; and (3) in all other activities outside the facility, while providing a safe and secure environment for both staff and offenders". Please confirm the information that should be listed is the offeror's Offender

Accountability and Security Plan (OASP).

Answer: It is up to the contractor to outline their proposed plan, which the BOP will review for sufficiency.