Amendment 001 to RFP 15BRRC20R00000318.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 4

2. AMENDMENT/MODIFICATION NO.

P00001

3. EFFECTIVE DATE

See block 16C

4. REQUISITION / PURCHASE REQ. NO.

PROJECT NO. (If Applicable)

6. ISSUED BY

Federal Bureau of Prisons Residential Reentry Contracting Office 320 First Street NW, Room 901-5 Washington, D.C. 20534

CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

(√) 9A. AMENDMENT OF SOLICITATION NO

RFP 15BRRC20R00000318

9B. DATED (See Item 11)

09/01/2020

10A. MODIFICATION OF CONTRACT/ORDER NO.

CODE FACILITY CODE 10B. DATED (See Item 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X ] The above number solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ x ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods.

(a) By completing Items 8 and 15, and returning 1 copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OR CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THE CHANGE ORDER IS ISSUED PURSUANT TO: (Specify Authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not [ x ] is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible).

RFP 15BRRC20R00000318, for Residential Reentry Center Services Located within the Boundaries of Clay County, Kentucky and Home Confinement Radius within the Eastern Judicial District of Kentucky, is hereby amended as follows:

1. Section B.1 Services and Prices/Costs (see the following page with highlight).

2. Section G – Contract Administration Data.

G.2 Payment Schedule and G.3 Billing Procedure (See the following page with highlights)

3. Section M – Evaluation Factors for Award

M.4 Evaluation Criteria and Their Relative importance

3.0 Price Evaluation Area (See the following page with highlights)

//All other terms and conditions remain the same.//

Except as provided herein, all items and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Tana Jankowiak

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE SIGNED

09/02/2020

STANDARD FORM 30 (REV. 11/2016)

PREVIOUS EDITION UNUSABLE Prescribed by GSA FAR (48 CFR) 53.243

Clauses By Full Text

B.1 Services and Prices/Costs

Contractor shall provide Residential Reentry Center (RRC) services (for In-House RRC beds) and Home Confinement Services (for Home Confinement placements) for male and female Federal offenders held under the authority of various United States Statutes located within the boundaries of Clay County, Kentucky.

The services will be provided on an indefinite-delivery, indefinite-quantity type contract with firm-fixed unit prices according to the guaranteed minimum quantities and estimated maximum quantities outlined above. It is the intent of the Government to award Line Items for RRC in-house beds and home confinement placements to a single provider as these services are interconnected and rely upon each other to ensure adequate programming and case management of offenders.

The services will be provided on an indefinite-delivery, indefinite-quantity type contract with firm-fixed unit prices. It is the intent of the Government to award Line Items for RRC in-house beds and home confinement placements to a single provider as these services are interconnected and rely upon each other to ensure adequate programming and case management of offenders. The period of performance for any contract which the Government may award under the terms and conditions of the RFP will be for a one-year base year and four, one-year option years. Offerors must submit pricing for the base period and each option year as follows:

1. Monthly rate when the in-house average daily population (ADP) is 17 or less Federal offenders

2. Inmate day rate when the in-house ADP is 18 - 25 Federal offenders

3. Inmate day rate when the in-house ADP is 26 - 33 Federal offenders

4. Inmate day rate when the in-house ADP is 34 or more Federal offenders

5. Monthly rate when the home confinement ADP is 18 or less Federal offenders

6. Inmate day rate when the home confinement ADP is 19 - 26 Federal offenders

7. Inmate day rate when the home confinement ADP is 27 - 35 Federal offenders

8. Inmate day rate when the home confinement ADP is 36 or more Federal offenders

During the months when the ADP does not exceed 17 in-house Federal offenders or 18 home confinement placements, Contractor shall invoice at the defined monthly rate. If the ADP for a month exceeds 17 in-house Federal offenders or 18 home confinement placements, Contractor shall invoice at the defined inmate day rate for the number of days utilized. Services are required to be provided in accordance with Section C, Statement of Work, with documentation as required. For the purposes of billing, home confinement and furloughs are considered one manday. Furloughs shall be billed at the home confinement rate.

The Government reserves the right to award without discussions and to make an award which is deemed to be in the best interest of the Government. "RRC services" (for in-house RRC beds) are as defined by the statement of work for this requirement. "Home Confinement Services (for home confinement placements) are as defined in Chapter 10, programs, and in all other applicable references in the statement of work for home confinement services.

The minimum requirement for all services will be satisfied by the Government with both male and female offenders. For Home Confinement services, male and female quantities are combined for a total minimum guarantee and a total maximum estimate which can be comprised of either males or females. For in-house RRC services, the contractor shall ensure 34 (max) beds are available for males and 8 (max) beds are available for females.

Offerors are advised that all usage amounts are estimates only. The estimates above are not a representation by the Government to the offeror that the Government will require services for more than 17 in-house Federal offenders or 18 home confinement placements per month, or that conditions affecting the requirement will be stable. These estimates do not constitute a Bureau of Prisons usage guarantee or a guarantee of revenue to the offeror. Payment shall be made for actual consumption/usage when the ADP exceeds 17 in-house Federal offenders or 18 home confinement placements.

[END OF SECTION]

15BRRC20R00000318 Page 10 of 54

G.2 Payment Schedule

The Schedule includes four levels of pricing, referred to as "tiers." In consideration of the Contractor's satisfactory performance of services called for under this contract, the Government shall make payment to the Contractor at the fixed daily or monthly rates for the tiers identified in the Schedule. The Government shall not be billed for two days when resident is admitted one evening and removed the following morning. The Contractor shall not bill for the day of departure. The day of a resident's escape or absconding from custody or supervision shall be considered the day of departure for billing purposes. (See Section C, SOW, Chapter 19, Escape Procedures).

G.3 Billing Procedure

(a) The Government will make payments to the Contractor on a monthly basis, promptly after receipt of an appropriate invoices. Invoices must include the appropriate contract number.

The Contractor will determine the average daily population (ADP) for the month using the SENTRY Census feature which divides the total number of mandays for the month by the number of days in the month. In the event the ADP is not a whole number (i.e.,

45.1 – 45.9), the contractor will round of to the next whole number (i.e., 46). During the months the ADP does not exceed 17 in-house RRC beds or 18 home confinement placements, the contractor shall invoice at the fixed monthly rate(s) in the Schedule.

During the months when the ADP exceeds 17 in-house RRC beds or 18 home confinement placements, the Contractor shall invoice for the number of mandays utilized at the inmate daily rate specified for the applicable tier.

(b) In accordance with FAR 52.232-33, Payment by Electronic Funds Transfer -System for Award Management (October 2018), payment will be made via Electronic Funds Transfer to the account designated by the Contractor.

(c) For reimbursements not covered in the computed In-House RRC and/or Home Confinement per inmate day rates (i.e., hospital, prescriptions, etc.) which have been authorized by the COR, a separate invoice shall be submitted.

(d) Submit Invoices to:

Federal Bureau of Prisons Cincinnati Residential Reentry Office 36 East 7th Street, Room 2107-A Cincinnati, OH 45202 Tel: 513-684-2603

15BRRC20R00000318 Page 15 of 54

M.4 Evaluation Criteria and Their Relative Importance

3.0 Price Evaluation Area

The Government will evaluate the offeror's price for the overall requirement to ensure it is reasonable. The offeror's evaluated price will be assessed against the evaluation results of the non-price areas in conducting possible tradeoff analysis and determining best value to the Government. However, as offerors' proposals become more equal in the non-price factors, the overall price of the entire contract will be given greater importance.

The Government will review the offeror's proposal to ensure that its staffing pattern includes the requirements set forth in the Statement of Work Chapter 2 - Personnel.

The price analysis will be conducted by calculating the in-house RRC services inmate daily rate applicable for 17 Federal offenders and the home confinement services inmate daily rate applicable for 18 home confinement placements based on a 30-day month for each performance period. The calculated inmate daily rates will be added to the inmate daily rates proposed for each tier during the same performance period and divided by four to determine the average inmate daily rate for the performance period. The average inmate daily rate will be applied to the maximum number of days to determine the price for the performance period.

15BRRC20R00000318 Page 54 of 54