Pre-Quote meeting minutes for front door.pdf

SITE VISIT

PRE-QUOTE MEETING MINUTES

15BBR020Q00000014

Date: May 28th, 2020

Time: 10:00 A.M

Place: MDC Brooklyn

80 29TH street

Brooklyn, NY 1123

On May 28th, 2020 at 10:00 A.M, a pre-quote conference was held at MDC Brooklyn. The conference was conducted in an informal forum, which consisted of a short meeting between institution staff and contractors.

The following individuals were present:

Daniel J.Rivers, Managing Director, Planet Waste

Arian Kodra, Rodon Inc.

Randall Salso, Engineering Technician - COR, MDC Brooklyn

Philip Tolliver, Supervisory Contract Specialist, MDC Brooklyn

John Maffeo, Facilities Manager, MDC Brooklyn

Mercedes Hart, Facilities Assistant, MDC Brooklyn

Philip Tolliver began by introducing himself, and informing contractors that he is substituting for Eric Hoover, the Contracting Officer. Tolliver informed contractors about the Federal Bureau of Prisons policies and procedures, which should be followed during the performance of work. The following points were also discussed:

• All questions must be submitted by the contractor in writing to Eric Hoover no later than Monday June 1st, 2020 by 12:00 P.M. EST.

• Quotes are due no later than Friday June 12th, 2020 at 4:00 P.M EST., which will be emailed to ehoover@bop.gov.

mailto:ehoover@bop.gov

• Randall Salso will be the Contracting Officers Representative for this project.

• The front entrance doors will be replaced as per the requirements listed in the solicitation.

• The facilities department, MDC Brooklyn will provide a dumpster for any debris, which will be located on 2nd Avenue.

• All tools being used must be inventoried and any changes must be coordinated through

Mr. Salso, COR to the contracting officer.

• Contractors must notify staff when arriving on the premises.

• Project site will be accessible to the contractors (5) days per week for (8) hours a day, Monday through Friday, excluding Federal holidays.

The meeting concluded at approximately 10:20 A.M.