Questions-RFI 15BNASRFI00006.docx

1) In terms of sizing what is your preferred method? U.S Standard Clothing Sizes for men and women Are you asking whether we use standard sizing in the industry, or are you asking if we would send Fit Ranges of each Uniform Item like we did on the last Uniform Issue? U.S. standard clothing sizes for men and women

2) Do you have an approximate up to date number of Uniformed officers in Custody, Facilities, and the breakdown such Lieutenants? Did not get information from Human Resources. My reason for asking our recommendations is also based usage and manufacturing minimums as it applies to fabric and things of that nature.

3) If I read the payment methods correctly, I believe the Bureau will be considering direct payments to the Vendor and Possibly sending orders through ACH and EDI, am I correct? To be determined

4) if the material needs to be Berry Compliant? No, Berry Amendment applies to Department of Defense clothing and fabrics.

5) Will the awarded Contract be an all or nothing award or does BOP anticipate multiple awards? Multiple awards

6) Are there any Small Business, Disadvantaged owned, etc. requirements for the RFQ and ultimately the contract? This will be determined based upon market research

7) Will Personnel purchases be made based on a Point System or Monetary System? i.e., personnel have 10 points to spend on a uniform or $100 to spend on a uniform? Uniform staff will receive $800.00 dollars per year to purchase uniforms

8) Will purchases be made through agency funding only or will personnel have the option to make personal purchases? Personal purchase directly

9) Will the onsite store need to recognize funding per location? To be determined

10) What is the expected shipping lead time ARO, once the contract is awarded and the online store is up and running? The online store needs to be ready at the contract start date. Our goal is to have the contract awarded a few months prior to the contract start date to give you adequate time to get the online store setup.

11) Will each location have a POC for the purchases and managing reports, etc. or is there one BOP POC to run everything? Refer to number 8

12) Will the awarded company receive quarterly forecast for BOP personnel? No

13) Estimated personnel qty throughout the 122 locations that will have access to purchase uniforms? Did not get information from Human Resources

14) Estimated percentage of Male Personnel vs Female Personnel across all 122 locations? HR

15) Estimated percentage of maternity wear required? Fulfilled by Special orders

16) Estimated quantities of uniforms each personnel will receive, excluding the amount they are able to purchase out of pocket? Approx. 1-5 uniforms per staff per year

17) What is the delivery location - home address, BOP location, central DC for BOP to distribute, etc.? Uniforms shipped to home address of staff

18) Is BOP expecting to receive finished product - i.e., embellished? If so, are all the embellishments embroidery or will BOP provide patches for the uniforms? Embellished upon arrival

19) Is UNICOR a part of this potential contract? No

20) What is the estimated date BOP is looking to release the RFQ? Middle of April 2022

21) What will be the term of the award - 1 year + option years, etc.? 1 year + 4 option years

22) Anticipated start date of the contract - FY 22 or FY23? FY23- 10/01/2022

23) Wil the RFQ be awarded based on the lowest price technically acceptable or brand/style specific? Quality, delivery, and customer service are significantly more important than price. Award will be based on the best value to the Government considering the evaluation factors listed above. Best value may be determined using tradeoffs among the evaluation factors, so that award may be made to other than the lowest-priced or highest technically-rated proposal.

24) Will finished samples be a requirement of the RFQ? Finished samples will not be required but fabric sample will be required

25) What is the BOP expected return/exchange policy for the contract? Does this policy include embellished product? Return/exchange policy is to your choice and will be evaluated as a part of evaluation criteria

26) How soon after being awarded, must the Online Store be Ready for BOP? 10/01/2022

27) Are the listed colorways in the RFQ the finalized required colorways? Yes

28) Does BOP require the patrol pants be unhemmed or have an inseam? Hemmed

29) Can footwear and socks be unisex? NA

30) There are currently companies supplying the Bureau with uniforms. What is the reasoning for the RFI? Change in Uniform Requirements

31) What are each of the next steps after the RFI has been submitted from now to program kick-off?

Pre-solicitation will be posted with information about the vendor day. Date and time will be posted on the pre-solicitation. Solicitation will be posted thereafter approximately mid to late April with the closing date around the middle or end of May. Proposed contract start date 10/01/2022.

32) How many companies are you looking to supply the new uniform program? To be determined

33) What is the timeline for the presentations, manufacturing and kicking-off the program? 10/01/2022 FY23

34) The current suppliers may still be in possession of an excessive amount of inventory due to lack of enforcement and compliance with the current uniform program from the start. How do you plan to help them out with the inventory that they are holding to accommodate your quick deadlines? What will be done to enforce compliance with the new program so inventory can be planned and scheduled accordingly.? Please refer to existing contract in regard to this matter

35) Will there be a uniform committee? Who will be on the committee (type of positions, companies, etc.)? This information will be listed on the solicitation

36) Can anything be done with the current suppliers to help them liquidate their current inventory positions (ex. have the Bureau purchase the inventory, etc.). You are still giving the staff a stipend, shouldn’t that be enforced? Please refer to question 34

37) Why not work with the current suppliers who have committed resources and time and who understand your staff? NA

38) Will the amount of the stipend/dollar allowance be changing? No

39) Since you are asking for a system to manage allowances, are you planning on changing the way the uniform stipend is currently handled from a cash stipend given directly to the staff to a dollar allowance? Hence, allowing the web-based system to manage the dollar allowance and the government will be paying the supplier directly for each invoice against each of the staff’s dollar allowance? Not applicable at this

40) What real-time data reports are you expecting and who would need them? Not applicable at this time

41) What is an example of an ad-hoc report you might request? Not applicable at this time

42) Since questions will be coming back around 1/28, would you consider changing the due date to give more time to respond after we have received answers to your questions? NA

43) How involved will the union be in helping with this uniform? No change in their involvement