Market Research Questionnaire_USMCFP Springfield.pdf

U.S. Department of Justice Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Biomedical Waste Removal Services United States Medical Center for Federal Prisoners (USMCFP)

Springfield, Missouri

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY

This notice is issued solely for information and planning purposes and does not constitute a solicitation. This notice shall not be construed as a commitment by the Government to issue solicitation or ultimately award a contract. The information received will be used to support acquisition planning and determine the appropriate acquisition strategy.

The Federal Bureau of Prisons (FBOP), Field Acquisition Office (FAO), is conducting market research in accordance with the Federal Acquisition Regulation (FAR), Part 10 to identify capable and interested sources for Biomedical Waste Removal Services at the United States Medical Center for Federal Prisoners (USMCFP), located at 1900 West Sunshine Street, Springfield, Missouri 65807.

The anticipated contract type is indefinite delivery requirements contract with firm-fixed-prices line items consisting of one (1) base year and four (4) twelve-month option years. The applicable North American Industry Classification System (NAICS) code is 562112, Hazardous Waste Collection, with a corresponding small business size standard of $47 million.

A draft Statement of Work (SOW) is attached for informational purposes only. The Government is seeking information from qualified vendors capable of providing all labor, supervision, equipment, transportation, and management necessary to perform bio medical waste removal services in accordance with applicable federal, state, and local regulations.

This is not a new requirement. These services are currently being provided, and the Government is conducting market research to identify capable sources for an upcoming contractual action.

Please answer the following questions:

1. The NAICS Code for Hazardous Waste Collection is 562112, which sets the small business size standard at $47 million. Based on this standard, what is your business size?

_____ Small _____Other than Small Business (Large)

2. Is your company eligible for participation in any of the following small business programs? If so, please identify the program(s) under which your company is certified.

____ 8(a) program ____ Hub-Zone small business concern ____ Women-owned small business concern ____ Service-disabled veteran-owned small business concern ____ Economically Disadvantaged Women-owned small business concern

3. Can your company provide Biomedical Waste Removal Services as either a prime contractor or as a subcontractor? If so, please specify which role you would fulfill.

_____Prime Contractor _____Subcontractor

4. If your company qualifies as a small business, what level of subcontracting, if any, does your company anticipate utilizing? For services (excluding construction), at least 50 percent of the cost of contract performance incurred for personnel shall be expended on employees of the small business concern.

5. Confirm whether your company can comply with FAR 52.219-14, Limitations on Subcontracting?

_____Yes _____No

6. Can your company provide Biomedical Waste Removal Services in accordance with the requirements outlined in the draft SOW?

_____Yes _____No

Based on your review of the draft SOW, please identify any questions, concerns, or recommended revisions.

7. Is your company registered in the System for Award Management (SAM.gov)?

_____Yes _____No

If so, please provide your Unique Entity Identifier (UEI)? __________________________

All potential quoters are advised that, if a solicitation is issued, it will include FAR Clause 52.204-7, System for Award Management. Quoters must register in the System for Award Management (SAM.gov) at the time of submission of an offer and must maintain an active registration throughout the contract period of performance. If your company is not currently registered, registration may be completed at https://sam.gov.

8. Can your company provide firm-fixed unit prices for all line items for a contract consisting of one-year base period and four one-year option periods (total potential period of performance of five years)?

_____Yes _____No

What is the maximum number of years your company can offer firm fixed unit pricing?

______5 years ______4 years ______3 years ______2 years ______1 year

9. The draft SOW requires the following insurance:

• Workers’ Compensation insurance as required by law;

• Employer’s Liability insurance with limits of not less than $100,000 per occurrence;

• Commercial General Liability insurance with limits of not less than $500,000 per occurrence; and

• Automobile Liability insurance with limits of not less than $500,000 per occurrence covering all vehicles used in performance of the resulting contract.

Are these insurance limits consistent with your company’s current coverage and regulatory requirements in Missouri?

_____Yes _____No

If not, please specify your company’s current insurance coverage limits and standard commercial coverage levels.

10. Are these services typically available in the commercial marketplace to the general public, commercial businesses, or government entities?

_____Yes _____No

11. Does your company have experience performing biomedical waste removal services in secure or controlled access environments?

_____Yes _____No

12. Which of the following best describes your company?

_______Corporation _______LLC _______Nonprofit _______Faith-based

13. How many calendar days would your company require to prepare and submit a quote in response to a solicitation for biomedical waste removal services under the resulting contract?

_______7 days _______10 days _______15 days _______30 days _______Others

If awarded a contract, how many calendar days would your company require to begin providing services?

Note: All contractor personnel must undergo a security background investigation prior to performing services at the institution. This process may take 30 days or longer.

______Calendar Days

14. Please provide the following information in reference to your company:

Name: ______________________________________________________

Address: ______________________________________________________

Point of Contact: ______________________________________________________

Phone Number: ______________________________________________________

Fax Number: ______________________________________________________

Email Address: ______________________________________________________

Website: ______________________________________________________

I sincerely appreciate the time you’ve taken to complete this questionnaire.

Please ensure your completed market research questionnaire is emailed to llwheeler@bop.gov by March 18, 2026, at 2:00 PM Central Daylight Time (CDT).

Kind regards, LaQueta Wheeler

LaQueta Wheeler Contracting Officer U.S. Department of Justice Federal Bureau of Prisons Field Acquisition Office - General Contracting Procurement Section 346 Marine Forces Drive Grand Prairie, Texas 75051 E: llwheeler@bop.gov

Note: All information submitted in response to this notice is voluntary. The Government will not reimburse any costs associated with responding to this notice. Interested parties are responsible for monitoring http://www.sam.gov for updates.

mailto:llwheeler@bop.gov mailto:llwheeler@bop.gov http://www.sam.gov/

Statement of Work (SOW) Biomedical Waste Removal Services

USMCFP Springfield, Missouri

Subject

The Federal Bureau of Prisons (FBOP), Field Acquisition Office (FAO), Grand Prairie, Texas, intends to make an award for the Biomedical Waste Removal Services for the United States Medical Center for Federal Prisoners (hereinafter referred to as USMCFP) Springfield, Missouri. Additional information can be located at www.bop.gov.

Place of Performance

USMCFP Springfield 1900 West Sunshine Street Springfield, Missouri 65807

Period of Performance

Base Year: Effective Date of Award through 12 months Option Year 1: 13 months from EDOA through 24 months Option Year 2: 25 months from EDOA through 36 months Option Year 3: 37 months from EDOA through 48 months Option Year 4: 49 months from EDOA through 60 months

Contractor Responsibilities

The USMCFP Springfield is seeking a contractor to properly remove and dispose of biomedical waste, trace chemotherapy waste, pharmaceutical hazardous waste, and pharmaceutical waste material. The Contractor shall perform required disposal and/or thermal destruction of waste at approved incineration facilities as required by all Federal, State and local regulations including, but not limited to the Missouri Department of Natural Resources (DNR).

The Contractor shall furnish all approved containers except sharps containers which the USMCFP self-supplies and places in the red bag waste. Containers shall be red, reusable plastic tubs with lids, liners, and tape overall dimensions of tubs with lids not to exceed (24 x 24 x 24 inches).

Removal shall be in approved containers and vehicles operated by licensed personnel as required by law.

The Contractor shall leave sufficient tubs and lids for exchange upon request. This includes providing properly sanitized tubs, lids, and liners. Disposal charge does not include the weight of the reusable tubs or lids. Please note, only the actual biomedical waste picked up will be invoiced.

Waste Pick-Up and Removal Requirements

The pickup location is located outside the secured perimeter near the West Gate of USMCFP Springfield.

Three pickups will be required each week on Mondays, Wednesdays, and Fridays. Time of pickups will be from 7:30 AM to 10:30 AM or 11:30 AM to 2:30 PM. Any other days and/or times outside of this schedule will have to be mutually agreed upon by the Contractor and the Government.

There will be no pickups on federal holidays. Pickups scheduled for federal holidays may be rescheduled.

Please note that only the actual biomedical waste picked up will be invoiced.

Pharmaceutical Hazardous Waste Disposal

Specifically, removal of Coumadin packaging generated on nursing units following administration to the patient population. Coumadin package waste will be placed in appropriate waste container at the administration site. This is needed an estimated 3 pickups a year. The contractor shall perform thermal destruction of infectious waste in environmentally approved incineration facilities or destruction as required by the DNR. Verification of disposal by manifest control records is required.

Trace Chemotherapy Waste Removal and Disposal

This is minimal (less than 12 bags a year) at this time but may increase. The Contractor shall provide appropriate (yellow) bags and containers. Pickup as required by USMCFP Springfield.

Regulatory Compliance, Licenses, and Permits

The Contractor shall comply with all applicable federal, state, and local laws, regulations, and standards governing the handling, transportation, and disposal of biomedical waste, including but not limited to requirements of the Environmental Protection Agency (EPA), Department of Transportation (DOT), Occupational Safety and Health Administration (OSHA), and applicable state and local regulatory authorities. The Contractor shall obtain and maintain all required licenses, permits, and certifications, necessary to perform services under the resulting contract.

Insurance Requirements

The Contractor shall maintain the following coverage:

• Workers’ Compensation insurance as required by law;

• Employer’s Liability insurance with limits of not less than $100,000 per occurrence;

• Commercial General Liability insurance with limits of not less than $500,000 per occurrence; and

• Automobile Liability insurance with limits of not less than $500,000 per occurrence covering all vehicles used in performance of the resulting contract.

In the event of award, the awardee shall obtain and maintain the required insurance coverage prior to commencement of performance under any resulting contract. Proof of insurance shall be provided upon request and maintained throughout the contract period of performance.