FMC CARSWELL - MARKET RESEARCH QUESTIONNAIRE.pdf

U.S. Department of Justice Federal Bureau of Prisons Administration Division

Field Acquisition Office 346 Marine Forces Drive Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Mammography (Radiologic) Technologist for

Mobile Ultrasonography and Echocardiogram Services FMC Carswell

The Federal Bureau of Prisons (FBOP) is conducting market research in compliance with Federal Acquisition Regulation (FAR), Part 10. It is anticipated a single solicitation will be issued for the provision of one Mammography (Radiologic) Technologist for Mobile Ultrasonography and Echocardiogram Services in accordance with the Statement of Work. The Mammography (Radiologic) Technologist services require an estimated 1,645 sessions for one base year and each of the four option years. Each session equals one hour. The Government contemplates awarding an indefinite-delivery, requirements-type contract. The services will be performed for the Department of Justice, Federal Bureau of Prisons, located at the Federal Medical Center (FMC) Carswell, Texas. A draft copy of the Statement of Work is attached to this market research questionnaire.

Data collected from this questionnaire is for informational purposes only.

This is a new requirement. Currently, there is not an incumbent providing this service.

Please answer the following questions:

1. Based on the North American Industry Classification System Code 621512 what is your business size?

_____Small Business _____Other than Small Business

2. Is your business eligible for participation in one of the following small business programs? If so, please indicate the program.

_____8(a) Small Business Concern

_____HUBZone Small Business Concern

_____Women-Owned Small Business Concern

_____Service-Disabled Veteran-Owned Small Business Concern

_____Economically Disadvantaged Women-Owned Small Business Concern

3. Will your business be compliant with FAR 52.219-14?

_____Yes _____No

4. Is your business able to provide a readily available, qualified candidate to fulfill FMC Carswell’s requirement of a Mammography (Radiologic) Technologist with equipment to conduct Mobile Ultrasonography and Echocardiogram services as outlined in the Statement of Work

(SOW)?

_____Yes _____No

Do you have concerns regarding the SOW? If so, please provide details below:

5. The Federal Acquisition Regulations requires the following insurances policies: Workers' Compensation and Employer's liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Texas?

_____Yes _____No

If no, then what are the community standard rates of insurance?

6. Can your business provide firm fixed unit prices (i.e., per session/hour) for future contract years?

(For example: a contract with a base year and four (4) 12-month option years)?

_____Yes _____No

7. Please indicate the maximum number of years you can provide firm-fixed unit prices.

_____5 years _____4 years _____3 years _____2 years _____1 year

8. How many days do you need to prepare a quote in response to a resulting solicitation?

_______30 _____15 Days _____7 Days _____Other

9. If awarded a contract, how many calendar days following an award would it take your business to begin providing services to the institution? (Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete).

_____Calendar Days

10. Is your company registered, and active, in the System for Award Management? If so, please provide your SAM UEI Number below:

_____Yes _____No __________________SAM UEI Number

All potential offerors are advised if a solicitation is issued it will include the provision at FAR 52.204-7, System for Award Management. This provision requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

11. The procurement will be in accordance with FAR Part 12, Acquisition of Commercial Items. In accordance with FAR 12.301 (e), Discretionary use of FAR clauses and provisions, the https://www.sam.gov/

Contracting Officer may include the appropriate provisions and clauses in the solicitation(s) and contract (s) by addendum when their use is consistent with the limitation contained in 12.302.

Therefore, the following FAR Clauses/Provisions will be included:

• FAR 52.252-2, Clauses Incorporated by Reference will be incorporated into the solicitation and resulting contract.

• FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights will be incorporated into the solicitation and resulting contract.

• FAR 52.212-4, Contract Terms and Conditions – Commercial Items will be incorporated into the solicitation and resulting contract.

• Because the successful contractor will be required to maintain and/or operate a system of records on individuals, FAR 52.224-1, Privacy Act Notification and FAR 52.224-2, Privacy Act, will be incorporated into the solicitation and resulting contract.

• FAR 52.228-5, Insurance – Work on a Government Installation, will be included in the solicitation and resulting contract.

• DOJ-01, Whistleblower Information Distribution will be incorporated into the solicitation and resulting contract.

• DOJ-02, Contractor Privacy Requirements will be incorporated into the solicitation and resulting contract.

• DOJ-03, Personnel Security Requirements for Contractor Employees will be incorporated into the solicitation and resulting contract.

• DOJ-04, Federal Workplace Response to Domestic Violence, Sexual Assault, And Stalking will be incorporated into the solicitation and resulting contract.

• DOJ-05, Security of Department Information and Systems the contractor or subcontractor may access, collect, store, process, maintain, use, transmit, or dispose of DOJ Information will be incorporated into the solicitation and resulting contract.

• DOJ-07, Prohibition on Access by Non-U.S. Citizens to DOJ IT System- acquisition in which contractors will have access to DOJ IT Systems will be incorporated into the solicitation and resulting contract.

• DOJ-08, Continuing Contract Performance During a Pandemic Influenza Emergency – when supplies or services are considered critical to mission accomplishment will be incorporated into the solicitation and resulting contract.

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services will be incorporated into the solicitation and resulting contract.

• FAR 52.252-1, Provisions Incorporated by Reference will be incorporated into the solicitation.

• FAR 52.204-7, System for Award Management will be incorporated into the solicitation.

• FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services and to identify any tailoring.

• FAR 52.217-5, Evaluation of Options will be incorporated into the solicitation.

• FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services and Equipment will be incorporated into the solicitation.

• JAR 2852.233-70, Protest Filed Directly with the Department of Justice, Service of Protest, will be incorporated to notify offerors of the location whereby the Contracting Officer shall be served will be incorporated into the solicitation.

• BOP 2852.237-71, Requirements for Religious Services will be incorporated into the solicitation.

• FAR 52.212-3, Offeror Representations and Certifications – Commercial. Product and Commercial Services if not current in sam.gov will be incorporated into the solicitation.

12. Please provide the following information in reference to your business:

Name: ________________________________________________________________

Address: ______________________________________________________________

Point of Contact: _______________________________________________________

Phone Number: ________________________________________________________

Email Address: ________________________________________________________

I am very appreciative of the time you have taken to complete this questionnaire. Please submit your completed market research questionnaire and any other supporting documentation via email at llwheeler@bop.gov by Friday, December 6, 2024, at 2:00 pm Central Standard Time (CST). Please feel free to contact me via email at the email above, if you have any questions.

Kind regards, LaQueta Wheeler LaQueta Wheeler Contracting Officer

NOTE: Hard copies of the solicitation will not be available. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through www.sam.gov. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:llwheeler@bop.gov

Mammography (Radiologic) Technologist Services

STATEMENT OF WORK

Subject The Federal Bureau of Prisons, Field Acquisition Office, intends to make a single award for the provision of Mobile Ultrasonography and Echocardiogram services. The FMC and the adjacent Federal Prison Camp (FPC) currently house female adults in custody and both facilities are in close proximity to each other.

Place of Performance FMC Carswell "J" Street Building 3000 Fort Worth, TX 76127

Schedule Services will be scheduled to perform on-site mammograms for the female adults in custody population at FMC Carswell. It is estimated that seven one-hour sessions will be needed five times a week or as the need is determined by the Health Services Administrator. One session is defined as one hour in length. Services will be scheduled between the hours of 08:00 a.m. - 3:00 p.m., Monday through Friday, excluding federal holidays. The Government will agree upon the scheduled hours and dates. The contractor will sign the consultant log, indicating the date, time of arrival, and time of departure. The contractor will be notified of the requested date of services and number of adults in custody scheduled. The number of the adults in custody will vary. The dates and times of services may be adjusted to meet the needs of the Health Services Department at FMC Carswell.

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include, but are not limited to inclement weather, electrical or mechanical problems, or other security matters. Time spent processing in and out of FMC Carswell should be considered when submitting your quote.

Duties Providers performing mammography services will arrange patients for radiological examinations, produce radiographs (x-rays) to aid in the diagnosis of medical problems. The provider shall have knowledge of commonly used concepts, practices, procedures within the field and relies on instructions and pre-established guidelines to perform the functions of the job, with no or minimum supervision. The methods utilized will meet medical practices in the local community. These services, although not directly supervised, will be reviewed periodically by a physician or a staff member at the institution. The performance of these services will be monitored by the Contracting Officer’s Representative (COR). The Clinical Director and/or Bureau of Prisons (BOP) Physician(s) will retain professional responsibility for all patients referred for mammography.

Services include, but are not limited to:

• Review all mammography imaging requests, checking for special instructions; and confirming studies based on physician orders for all AIC patients.

• Perform digital breast screening mammograms.

• Provide the adults in custody patient education on screening and mammography testing to ensure understanding of risk and adverse reactions that may be possible, if any.

• Monitor AIC patient conditions and vital signs, recognize allergic reactions and initiate emergency response, if needed, to include cardiopulmonary resuscitation (CPR).

• Conduct mammography studies, including but not limited to, positioning breasts;

adjusting compression mechanisms; instructing the adults in custody patient to hold breath; retreating to lead protected area; adjusting equipment controls to set exposure factors; activating equipment to take image; releasing compression mechanisms; preparing for next positioning and view.

• Maintain production and quality of mammograms, including but not limited to, following established standards and procedures; developing mammograms; observing mammogram results; determining necessary adjustments for optimum results; retaking mammograms as required; forwarding completed studies to FMC staff or licensed BPA radiologist for interpretation.

• Ensure all applicable policies, procedures and protocols related to mammography services are current and available for FMC staff and physicians.

• Assist with collection and data analysis of the adults in custody patient procedures;

perform and help implement quality assurance/quality improvement related to breast imaging, screenings and diagnostic mammography testing to support the accreditation of the FMC’s breast imaging program.

• Ensure proper operation of mammography equipment by completing preventive maintenance; instructions; troubleshooting malfunctions; requesting for repairs; and maintaining equipment inventories.

• Maintain a safe, secure and healthy work environment by following and enforcing standards, procedures and regulations.

• Document AIC patient mammogram services consistent with BOP medical record policies.

Education / Qualifications Requirements Providers performing mammography services must meet the following qualifications: High School graduate or equivalent; current BLS; satisfactory completion of formal Radiologic technology training in an AMA-approved school; Mammographic Radiologic Technology certified; and ability to meet requirements for registry by the American Registry of Radiologic Technologists (ARRT) and/or Certified Radiologic Technologist (CRT).

FMC Clinical Director, or designee, will review and approve the credentialing file for the MT and grant appropriate clinical privileges to perform mammography technician services at the

FMC.

Supplies Provider’s performing mammograms will use the FMC’s existing onsite equipment- 4D capable, Hologic Selenia Dimension. All supplies for the contractor’s routinely need, will be provided by the FMC. If additional equipment is required by the contractor, he or she must make a request in writing to the COR. All medical records will remain the property of FMC Carswell.

Attire BPA service providers are expected to wear professional clothing while on duty. Although scrub uniforms are approved, no Khaki colored clothing will be allowed. The attire worn shall also be appropriate for the correctional environment in which the BPA employee will be performing and should not be tight fitting or low cut without an undershirt. If the contractor is not dressed appropriately, they will not be allowed within the institution until the appropriate attire is presented. The FMC will not be charged for the delay in services.

Health Requirements The contractor shall ensure personnel are free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, the adults in custody, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this BPA.

The contractor will be responsible of providing and ensuring yearly Tuberculin Skin Testing (TST) or the alternative chest x-rays have been performed to their staff. The contractor is responsible for providing their staff with annual Influenza vaccination.

Institution Security The contractor agrees to adhere to all regulations prescribed by the institution policy for safety, custody and conduct of the adults in custody. The contractor shall attend an orientation program prior to commencing services. Failure to comply with security, safety regulations or procedures may result in termination of this BPA.

Adults in Custody Management Provision of services will require frequent and unsupervised contact with the adults in custody.

The BPA employee shall not be responsible for the management of any adults in custody, other than to ensure the adults in custody involved within the BPA's scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the BPA rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO.

The contractor is to constantly be aware of security and always maintain a professional relationship with the adults in custody. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by the adults in custody for proper action.