15BFA025B00000044 0001-Upgrade Fire Detection System (Project 25Z6AC5)- FCI Phoenix.pdf

15BFA025B00000044/0001 Page 1 of 3

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 3

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

12/09/2025

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

25Z6AC5

15BFA0CODE

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

Alex Jackson

(O) 202-578-9440 a4jackson@bop.gov

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15BFA025B00000044

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

10/23/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0001 is hereby issued to incorporate the following into Invitation for Bid 15BFA025B00000044

1) Incorporate Pre-Bid Site Visit Meeting Minutes and Sign-In Sheet (attached);

2) Incorporate questions and answers to bidders questions (attached)

3) Incorporate photos taken during site visit, access needs to be requested through sam.gov

4) Change bid due date from December 16, 2025, to December 30, 2025, no later than 11:00 am MST.

THIS AMENDMENT EXTENDS THE SOLICITATION CLOSING DATE/TIME TO: 12/30/2025 - 11:00 MST

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Alex Jackson Contracting Officer

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243 bop36341 Highlight

15BFA025B00000044/0001 Page 2 of 3

Table of Contents

Section Description Page Number

1 Solicitation, Offer and Award 2 Commodity or Services Schedule 3 Special Contract Requirements 4 Contract Clauses 5 Attachments 6 Solicitation Provisions 7 Representations and Certifications

15BFA025B00000044/0001 Page 3 of 3

Section 2 - Commodity or Services Schedule

FCI PHOENIX

UPGRADE FIRE DETECTION SYSTEM_ 25Z6AC5

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

NOTE: The successful contractor shall be responsible for all applicable federal, state, and local taxes. No tax exemption certification will be issued by the Federal Bureau of Prisons. THE TOTAL PRICE SHALL BE WRITTEN ON LINE ITEM 17 OF THE

STANDARD FORM

Section 3 - Special Contract Requirements

No Clauses

Section 4 - Contract Clauses

No Clauses

Section 5 - Attachments

No Clauses

Identifier Title Number of Pages

7 25Z6AC5-Pre-Bid Site Visit Sign-in Sheet.pdf - ADDED 2 8 Site Visit Meeting Minutes.pdf - ADDED 6 9 Questions and Answer- PHX Fire Detection for solicitation.pdf - ADDED 26 10 Site Visit Photos-Labeled.pdf - ADDED 3

Section 6 - Solicitation Provisions

No Clauses

Section 7 - Representations and Certifications

No Clauses

FBOP Sign-In S~eet - PRE-BID. CONFERENCE SITE VISIT_

Project: 25Z6AC5 - _Upgrade Fire D~tectio_n_ Meeting Date: 11/18/2025

Facilitator: Tim Ogden Location: · FCI/FPC/Mesa Unit

Name Phone Email

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i ., . '• ·. . • ' ... ' . . ' • ' ; ~ ...... . } ~ . 57- ' · . . . I . . , PRE-BID CONFERENCE MEETING MINUTES

15BFA025B00000044-Upgrade Fire Detection System (Project 25Z6AC5) at FCI Phoenix

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DATE: Tuesday, November 18, 2025, at 7:30 A.M. local time LOCATION: 37900 N. 45th Ave., Phoenix, Arizona, 85086

CONTRACTING OFFICER: (J. Cortez)

I. INTRODUCTIONS:

Round table introduction of all attendee’s.

II. PURPOSE OF MEETING:

Mr. Cortez explained that the purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information.

He then stated that nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the FAO Contracting Officer, Alex Jackson.

III. MINUTES:

Advised minutes will be recorded and distributed via www.sam.gov.

IV. SITE VISIT INFORMATION:

Walk to selected site for Upgrade Fire Detection System immediately following the meeting.

V. FRONT COVER PAGE FORMS AND INSTRUCTIONS:

Special instructions pertaining to electronic bid submission (Far 14.302 And 14.304) *Submit: Bid Submission Cover Page, SF1442 Pages 1, 2, 4, & 60 thru 72, and the Bid Bond, shall be uploaded as a single Adobe PDF attachment at JEFS APP BOX see link below:

https://jefs.app.box.com/f/972cd265d59a4d9c8d4afa54e7c31c00

Bids submitted by mail or hand carried will not be evaluated. It is the responsibility of the Bidder to confirm receipt of bids by contacting Alex Jackson by email a4jackson@bop.gov. All Bids received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

Electronic bid submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature, raised seal, and bid bond number (if applicable) must be mailed to the below address and received by the bid opening time and date:

Federal Bureau of Prisons Federal Correctional Complex Tucson ATTN: Alex Jackson 9300 S. Wilmot Rd https://jefs.app.box.com/f/972cd265d59a4d9c8d4afa54e7c31c00 mailto:a4jackson@bop.gov

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Tucson, AZ 85756

VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

State the deadline for submission of bids for this project is Tuesday, December 16, 2025, by 11:00 A.M. MST. See Instruction to Bidders for electronic bid submission guidance.

VII. GENERAL TOPICS:

The following submission/completion items will be addressed:

1. From the solicitation, each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to do so may cause your bid to be considered as non-responsive:

• BID SUBMISSION COVER PAGE: Please include Name of Company, UEI number, and Bid Bond mail (FedEx, UPS, USPS) tracking number.

• STANDARD FORM 1442 Pages 1, 2, 4, and 60 thru 72: Please include UEI number and Tax ID# and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a “doing business as” name reflected in you SAM registration, include this name as well in Block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

• PAST PERFORMANCE SUBMISSION: Please ensure the cover letter is reviewed and complied with its entirety. References and banking submissions must be submitted in advance to the bid opening directly to a4jackson@bop.gov via email. CPARS entries are also acceptable.

• COMMODITY OR SERVICES SCHEDULE (PAGE 4): Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same). Note: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

• BID GUARANTEE: See Page 5 of the solicitation. A bid bond must be submitted in original (ink signatures) with your solicitation. The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. A blank bid bond was included in the solicitation. The bid bond must be from a Government approved surety. A list of approved sureties can be located on the Department of Treasury, Bureau of the Fiscal Service website.

Electronic bid submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature, raised seal and bid bond number (if applicable) must be mailed to the below and received by the bid opening time and date:

Federal Bureau of Prisons Federal Correctional Complex Tucson ATTN: Alex Jackson 9300 S. Wilmot Rd Tucson, AZ 85756 mailto:a4jackson@bop.gov

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• REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in the System for Award Management (SAM) at www.sam.gov with the North American Industry Classification Standard code (NAICS) 238210 which is applicable to this acquisition.

• FAR PROVISION 52.204-8: NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, bidders should not mark either of the two options under section (b)(2). Leave these options unmarked.

• FAR PROVISION 52.204-24: Pursuant to the section of this provision, (d). Check either will or will not.

• FAR PROVISION 52.209-7: Pursuant to the section of this provision, (b). Check either has or has not.

• FAR Provision 52.209-12: Pursuant to the section of this provision, (b). Bidder shall Complete items (b)(1), (2), & (3) as applicable.

• FAR PROVISION 52.209-13: Pursuant to section (b) of this provision, Certification. Bidder shall check either (1) or (2).

• FAR PROVISION 52.229-11: Pursuant to section (d) of this provision, Certification. Bidder shall Complete item (d)(1)&(2) as applicable.

• AMENDMENTS: Amendments (if any) must be acknowledged and submitted with the bid by one of the methods as described in item eleven of the Standard Form 30.

2. Other general items to be addressed:

• DAVIS BACON ACT: This contract is subject to the Davis Bacon Act. Wage Decision AZ20250039 is applicable for this area. All applicable workers must be paid according to the terms of the wage decision.

• HIRING GOALS: Hiring goals for this project are 0% for minorities and 0% for females – A “Good Faith” effort should be put forth by the contractor to achieve these goals.

• LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

• MAGNITUDE: The magnitude of the project is between $5,000,000 and $10,000,000.00

• WORK HOURS: Work hours within the secure perimeter shall be between 6:00 am to 2:00 P.M.

Monday through Friday excluding weekends and federal holidays.

• COR: The Contracting Officer’s Representative (COR) is T. Ogden, Engineering Technician at FCI Phoenix

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• PERIOD OF PERFORMANCE: The completion period is 365 calendar days after issuance of notice to proceed.

• TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

• LIQUIDATED DAMAGES: Liquidated damages for this project are in the amount of $1,715.44 per calendar day of delay after scheduled completion.

• PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

• PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the Contracting Officer and COR as soon as possible. Each time the progress schedule is changed, it must be provided to both the Contracting Officer and COR. It is suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meeting.

• PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

• PAYMENT REQUESTS: Application for payments are to be submitted on AIA G702(Continuation) or the contractors own form as long as the information is similar to the G702. Contactors can get these forms from the following website www.aiabookstore.com

• QUESTIONS: Oral questions asked at Site Visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions shall be sent in WORD FORMAT to Alex Jackson, FAO Contracting Officer, via email at a4jacskon@bop.gov. In order to provide sufficient response time prior to the bid due date, the Government has establishing that questions be submitted no later than Friday, November 21, 2025 @ 11:00

A.M. (MST).

• ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles.

• STORAGE OF MATERIALS: Storage of materials will be coordinated with the COR.

• CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

• INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification, the contractor shall uncover that work for inspection at his own expense.

SAFETY:

3. SAFETY POINTS:

http://www.aiabookstore.com/

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• The contractor is responsible for providing required protective gear to all contractor workers, should it be required. Contractor will ensure that all workers have proper safety gear at all times.

• Contractor is responsible for the prevention of accidents on the project site and has spill kit onsite and containment procedures. OSHA requirements will be adhered to.

• The Contractor will have a Safety Representative on site at all times during the completion of this project.

• Proper storage of any chemicals in lay down yard with SDS present.

CORRECTIONAL SERVICES:

4. SECURITY

• ADVERSE WEATHER: Whenever adverse weather conditions or other institution emergency contingencies are in effect, contract workers will not be permitted passage into the secure institution. Should emergency conditions be implemented while contract workers are inside the secure perimeter, they will be required to secure their tools, remove vehicles and equipment, and leave the institution grounds until the emergency situation has been resolved.

Depending upon the nature of the emergency, this normally will not affect any construction outside of the secure perimeter. Contractor is reminded that fog days will be treated like rain days. The performance period of 365 days will allow adequate time to complete the job, and no consideration will be allowed for normal rain days and normal fog days. The normal rain, snow or fog days will be based on the average over the last ten (10) years for the local community.

• SECURITY CLEARANCES: Contract workers are subject to security investigative procedures.

Please refer to the contract for details. Please refer to Page 8 of the solicitation.

• EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry and returned upon exit from institution property.

• TOOL ACCOUNTABILITY: Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times. All contractor tools to be used inside the secure perimeter must be inventoried and accounted for at the conclusion of the work day Contractor tools may not be stored on-site overnight. The contractor should provide for enough time at the conclusion of the work day for the return and accounting of all tools issued during the work day. Lost or missing tools must be reported to the COR the Captain immediately.

• ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution. All persons, vehicles, and equipment

6 | P a g e are subject to search by institution authorities at any time.

• NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

• CONTRACTOR EMPLOYEE WORK DRESS: Green or khaki‐colored clothing is not allowed, as inmates wear these colors.

• PHOTOGRAPHS: The institution’s Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos, and may request that photos be taken for specific conditions. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

VIII. ADDITIONAL DISCUSSION:

Contractors requested photos. Photos were taken during the site walk and will be posted via www.sam.gov.

Meeting minutes recorded by:

J. Cortez, Contract Specialist Field Acquisition Office

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 30 (SF-30).

http://www.sam.gov/

FCI Phoenix – Upgrade Fire Detection System

PROJECT 25Z6AC5 QUESTIONS & ANSWERS

SOLICITATION 15BFA025B00000044

The questions below where posed by contractors and the responses to the questions are notated below.

1. Should any programming, troubles arise on the existing system who will be responsible for the servicing of the system?

CLARIFICATION: Dependent upon the cause of the troubles. If it is normal system trouble, the FBOP is responsible. If it is caused by the contractor, then the contractor is responsible.

2. According to bid Documents, the existing system is expected to remain operable during the installation of the new system, will each individual building be cut over as new installation of that building is finished or will it be expected to be the system as a whole?

CLARIFICATION :System as a whole

3. To increase the participation by Small Businesses, will the Contracting Officer reduce the bid bond from 20% to 5%?

CLARIFICATION: Per the Far and our guidelines the Bid Bond amount cannot be lowered below 20%

4. Can ceiling mount devices be used in warehouse buildings and areas with drop ceiling in place of the wall devices currently shown?

CLARIFICATION: Whatever is code compliant

5. Will the requirement noted in Specification section 1.9.A. “perform a full test of the existing system prior to starting work.” Be enforced even though that system is to remain untouched during this project and then removed?

CLARIFICATION: No

6. Specification section 2.1.D states Fire-fighters two way using 2 hour CI and level 3 Pathway required. Will Fire-fighter phones be required?

CLARIFICATION: Whatever is code compliant

7. Specification section 2.14.B Talks about a graphic annunciator panel. Will The Control workstation PC in specification section 2.4 be acceptable in lieu of this graphic annunciator? CLARIFICATION: Whatever is code compliant

8. Are the bid documents considered to be engineered or design intent? Are we responsible for providing a code compliant system or do we follow the provided design? CLARIFICATION: Engineered. Follow the provided design

9. Sheet FA0.0.01 note 58 states existing smoke fire dampers shall be controlled globally using a control relay connected to the new fire alarm system. Are there documents reflecting smoke damper locations? CLARIFICATION: No

10. Will the project require red conduit for fire alarm? CLARIFICATION: Whatever is code compliant

11. Refencing spec page 206 3.1 F. And plans sheet FA1.2.20 note 6, most all the buildings are block walls and hard lids with no access, this will require all surface mounted conduit and boxes. Please confirm this requirement.

CLARIFICATION: In areas with soffits, mounted in soffit. Where there is no soffit, surface mount is acceptable.

12. Can we work multiple crews in multiple buildings at the same time?

CLARIFICATION: Due to staffing, this is not possible

13. At building E (Mesa unit) will we be able to bore instead of open trench?

CLARIFICATION: Yes

14. Can bore drilling replace excavation and trenching between buildings and manholes? CLARIFICATION: Yes, however utilities must be located prior

15. Specifications Section 28 46 21 11; Note 2.4 A:

a. The specifications call for the new fire alarm system to be an EST 4 (Edwards by United Technologies) platform or approved equal. Would a Siemens Cerberus Pro Modular Platform be acceptable as an alternative? Please confirm if all panels/devices are to be replaced, or only non-compatible panels/devices with EST-4 or approved equal? Please confirm if cables/conduits can be “abandoned in place”.

16. Specifications Section 01 10 00; Note 1.4 2H:

a. The specifications call for Post Indicator Valves to be interfaced with the new fire alarm system which requires new underground raceways, however there are no locations shown on the fire alarm plans. Can we get a layout showing locations, and distances? CLARIFICATION: See drawings

b. Will installation of these raceways require concrete demolition and repair?

CLARIFICATION: If necessary

17. Specifications Section 01 31 00; Note 1.3 B:

c. The specifications states “As a minimum, key personnel shall include:

Project Manager, Superintendent, Quality Manager, and Safety Manager”. Are there any restrictions on dual hats/roles? CLARIFICATION: No

18. Superintendent / SSHO / QC Requirements Reference: Spec 01 31 00; FAR 52.236-13

Please confirm whether the Superintendent, SSHO, and QC Manager must be three separate individuals, or whether one individual may fulfill multiple roles if they meet all qualification requirements. CLARIFICATION: May fulfill multiple roles

19. Phasing Requirements Reference: Spec 01 10 00

Please confirm whether any specific phasing or sequencing is required beyond general coordination with FBOP operations.

20. Occupancy Levels During Work Reference: Spec 01 10 00 §1.5 Please provide estimated occupancy levels for each building during construction to assist with access planning and shutdown coordination. CLARIFICATION: There will be minimal inmate presence in areas of active construction and a FBOP staff member will be supervising to minimize inmate contact

21. Temporary Heating / Cooling Requirements Reference: Spec 01 50 00 Please confirm whether temporary heating or cooling will be required during HVAC shutdowns needed for FA integration. CLARIFICATION: Depends on length/duration of shutdowns

22. Period of Performance Adjustment (Material Lead Times) Reference: SF1442;

FAR 52.242-14

Please confirm whether the Period of Performance may be adjusted post-award based on verified equipment lead times (FACUs, NACs, FAPS, fiber, etc.). CLARIFICATION:

Yes with justification

23. Site Visit Attendee Sign-In Sheet Reference: Instructions to Bidders Please provide the site visit sign-in sheet.

CLARIFICATION: Yes, the sign in sheet will be made available.

24. Existing Conditions Photos Reference: Spec 01 10 02 Due to photography restrictions within the facility, please provide any Government-authorized existing conditions photos for all affected areas.

25. Federal Tax Exempt Status Reference: Spec 01 10 00 §1.9 Please confirm that the project is federally tax-exempt.

CLARIFICATION: Please reference page 4 of the solicitation that states: "The successful contractor shall be responsible for all applicable federal, state, and local taxes. No tax exemption certification will be issued by the Federal Bureau of Prisons. THE TOTAL PRICE SHALL BE WRITTEN ON LINE ITEM 17 OF THE

STANDARD FORM”

26. Roofing / Roof Penetration Scope Clarification Reference: FA1.2 Series;

Division 07 (only 07 84 13 included)

Please confirm: A) No roof penetrations, membrane cutting, flashing, or roofing work is required. B) All rooftop conduit is surface-mounted on supports and does not disturb the roof membrane. C) No roofing contractor involvement or warranty coordination is required. D) If any roofing modifications are intended, please issue applicable details and specifications. CLARIFICATION: Yes

27. Hazardous Materials (Asbestos / Lead) Reference: Spec 01 10 00 Please confirm whether any hazardous materials surveys exist for impacted areas and provide documentation; otherwise confirm that any discovery will be handled via change order. CLARIFICATION: No

28. Building Controls Contractor Contact Reference: HVAC shutdown requirements Please provide the BAS/controls vendor contact information. CLARIFICATION:Johnson Controls

29. Existing Fire Alarm Contractor Contact Reference: FA0 General Notes Please provide the current FA servicing vendor for coordination of impairments, cutovers, and programming. CLARIFICATION: Western States Fire

30. Fire Alarm System Manufacturer Requirement (EST-4 vs Substitutions) Reference: Spec 28 46 21.11; FA Drawings

Please confirm whether Edwards EST-4 is mandatory due to an existing network, whether substitutions are permitted, and whether a specific EST-certified vendor must be used. CLARIFICATION: Reference specifications

31. Testing / Commissioning Responsibilities Reference: FA0.0.01 Notes Please confirm that all FA testing and commissioning is contractor-performed, witnessed only by FBOP and AHJ, and that no third-party commissioning firm is required unless directed. CLARIFICATION: Reference specifications

32. Existing Device Reuse / Salvage Reference: FA0.0.01 Notes 32–33 Please confirm whether any existing devices are to be reused or whether all existing devices are to be removed and turned over to FBOP. CLARIFICATION:

Replaced and turned over to FBOP

33. Fiber Backbone Pathways and As-Builts Reference: FA0 Riser Diagrams Please confirm availability of as-built drawings for existing fiber optical routes and conduit pathways. CLARIFICATION: Reference specifications

34. Temporary Partitions (TWS) Reference: Spec 01 10 00 Please confirm the following: A) Whether temporary partitions are required during fire alarm installation activities in any occupied areas of the facility.; B) Whether the Government can identify the specific buildings, rooms, corridors, or zones where temporary partitions will be required (e.g., admin, medical, visiting, corridors, control areas, offices, or housing units).; C) Whether Temporary Wall Systems (TWS) modular partitions are acceptable as the temporary partition product for use in these areas. CLARIFICATION: Reference specifications

35. Reference: Spec 01 10 00 (Work in Occupied Facilities); FA0 General Notes;

Temporary Partitions Requirements

The documents identify work occurring within fully occupied buildings but do not define requirements for air containment, IAQ (indoor air quality) control, or dust/odor management during above-ceiling routing, coring, drilling, and patching. To ensure proper scope coverage, please clarify: A) Whether the Contractor is required to provide air-tight temporary containment barriers (such as zip walls, airtight TWS panels, or poly enclosures) to separate work areas from occupied areas.; B) Whether negative air machines, HEPA filtration units, or pressure monitoring are required during any part of the work (cutting, drilling, patching, above-ceiling access, etc.).; C) Whether containment measures are required throughout all occupied areas, or whether the Government can identify the specific buildings, rooms, or corridors where IAQ / air containment controls are required (e.g., admin, medical, offices, control rooms, housing units, corridors, etc.).; D) Whether the Government has any facility-specific standards for temporary containment (fire-rated barriers, anti-ligature requirements, tamper-resistant partitions, dust/odor mitigation, etc.), or if typical commercial containment methods are acceptable. CLARIFICATION: Reference specifications

36. Ceiling Types / No RCP Provided Reference: Demolition Plan General Notes Please confirm: A) All ceilings are to be assumed hard-lid gypsum/plaster unless specifically shown otherwise. B) No ACT ceilings should be assumed. C) All gypsum cut/patch is within contractor scope. CLARIFICATION: Reference specifications

37. Ceiling Access Panels / Security Restrictions Reference: Demolition Plan General Notes

Please clarify: A) Whether new ceiling access doors are permitted and in which areas. B) Whether a lockable, tamper-resistant fire-rated 24"x24" access panel is acceptable. C) Whether routing in secure/inmate areas must rely only on existing hatches or mechanical chases. D) That no fixed spacing requirement exists and locations require FBOP security approval. CLARIFICATION: Yes, if required

38. Hard-Lid Ceiling Patching Requirements Reference: FA0.0.01 Notes 54 & 60 Please confirm whether patching must match existing finishes exactly, or whether functionally equivalent repairs are acceptable. CLARIFICATION: Matching

39. Secure Laydown / Tool Storage Reference: FAR 52.236-10 Please confirm whether designated secure laydown/tool storage areas will be provided inside the perimeter, or if the contractor must provide all secure storage. CLARIFICATION: Tool storage yes, laydown no

40. Shutdown Coordination (HVAC / Electrical / FA) Reference: FA0.0.01 Notes 5 &

Please confirm limits on shutdown durations, required scheduling windows, and whether shutdowns must occur after hours. CLARIFICATION: During regular working hours

41. As-Builts for All Buildings Reference: FA0 Building List; Spec 01 10 00 Please confirm availability of architectural, electrical, mechanical, telecom, and fire alarm as-builts for all buildings impacted. CLARIFICATION: Reference

42. Fire Watch Requirements Reference: FA0.0.01 Note 5 Please confirm fire watch staffing requirements and who provides personnel during FA impairments. CLARIFICATION: Reference specifications; FBOP staff

43. FAR 52.236-2 – Differing Site Conditions Reference: FAR 52.236-2 Please confirm that concealed utilities, ducts, or structural conditions encountered during conduit routing will be treated as differing site conditions.

CLARIFICATION: Reference specifications

44. FAR 52.236-3 – Limited Pre-Bid Access Reference: FAR 52.236-3 Please confirm that concealed conditions not observable during the restricted site visit will not be considered contractor risk. CLARIFICATION: Reference

45. FAR 52.236-7 – Permits and Responsibilities Reference: FAR 52.236-7

Please confirm whether local low voltage/fire alarm permits are required or if all permitting is federal. CLARIFICATION: All permitting is Federal

46. FAR 52.236-14 – Temporary Power Reference: FAR 52.236-14 Please confirm whether the contractor may use existing facility power or must provide separate temporary power. CLARIFICATION: Reference specifications

47. FAR 52.236-9 – Protection of Existing Utilities / Security Systems Reference: FAR 52.236-9

Please confirm that undocumented utilities/security conduits discovered during routing will be treated as differing conditions. CLARIFICATION: Reference

48. FAR 52.236-21 Alt II – Drawing/Spec Conflict Resolution Reference: FAR 52.236-21 Alt II

Please confirm that RFI responses and amendments govern where conflicts exist between drawings and specifications. CLARIFICATION: Whatever is code compliant

49. FAR 52.242-14 – Suspension of Work (Lockdowns) Reference: FAR 52.242-14 Please confirm that lockdowns or security-driven delays will be treated as suspension events with time adjustment entitlement. CLARIFICATION: Time delays due to security issues may be submitted with justification and will be responded to accordingly

50. Worker Citizenship Requirements Reference: FBOP Access Requirements Please confirm whether all workers must be U.S. citizens or whether legally authorized non-citizens can be cleared. CLARIFICATION: Legal U.S. residents

51. Underground Utilities Along Exterior Conduit Routes Reference: FA Site Plans Please confirm whether buried utilities exist along planned routing and whether utility as-builts are available. CLARIFICATION: Utility detection required prior to excavation or boring

52. Security Cameras / Devices Coordination Reference: FA Pathways Please confirm whether FBOP will remove/relocate any cameras or sensors obstructing FA installation, or if this is contractor responsibility.

CLARIFICATION: Contractor responsibility

53. Government-Furnished Items Reference: Spec 01 10 00 Please confirm whether any FA equipment is Government-furnished or whether the entire system is contractor-furnished and installed. CLARIFICATION: Contractor-furnished and installed per specifications

54. Spoils Disposal Requirements (Exterior Earthwork Only) Reference: Division 01; FA Site Plans

Please confirm: A) Whether exterior trench spoils must be hauled offsite; B) Whether spoils may be stockpiled/reused onsite with FBOP approval; C) Whether any security protocols apply to exporting soil from the secure perimeter.

CLARIFICATION: Contractor responsible

55. Reference: FA0.1.05 – Fire Alarm Details (Concrete Pavement Repair, A.C.

Pavement Repair, Underground Conduit Sections, Site Work Notes)

FA0.1.05 provides detailed restoration requirements for concrete pavement, asphalt pavement, walkways, turf/dirt, and underground conduit backfill. These details indicate full-depth pavement replacement, compaction, dowels, tack coat, warning tape, and surface matching. To ensure correct bidding for all exterior routing, please confirm: A) That the restoration details on FA0.1.05 represent the full intended restoration scope for all disturbed exterior surfaces (concrete, asphalt, walks, turf/dirt).; B) That no additional landscape restoration standards (such as sod vs. seed, DG, native plantings, irrigation repairs, or security-specific site finishes) are required beyond what is shown on FA0.1.05.; C) That in all cases the Contractor is responsible for restoring disturbed areas to match the existing surface conditions, per Site Work Note #4.

56. Deteriorated Underlayment / Base Material Clarification Reference: RFI Scope Clarification

Please confirm that this FA project does not include any deteriorated roofing underlayment, paving base-course, or similar replacement scope, and that no allowance should be carried unless directed otherwise. CLARIFICATION: Reference

57. Job Trailer Requirement Reference: Division 01 – Temporary Facilities and Controls

Please confirm that no Contractor job trailer or temporary field office is required for this project.

CLARIFICATION: Not required

58. Existing System Retesting Requirements Reference: Specification Section 1.9A; Existing FA Inspection Tag

The existing system shows recent inspection tags. Please confirm whether the entire system must be fully retested per Specification §1.9A, or whether only new work and modified portions of the system must undergo acceptance testing.

CLARIFICATION: New work and modified portions of the system must undergo acceptance testing

59. Ceiling-Mounted Devices vs. Wall-Mounted Devices Reference: Fire Alarm Device Layouts (FA Series)

Please confirm whether ceiling-mounted fire alarm devices (horns, strobes, combination units, detectors, etc.) will be acceptable in locations where the drawings indicate wall-mounted devices, provided required performance, candela coverage, and NFPA 72 spacing requirements are maintained. new work and modified portions of the system must undergo acceptance testing.

CLARIFICATION: Reference specifications and code compliance

60. Need for Graphic Annunciator if a New Workstation PC is Provided Reference:

Specification Section 2.14.B; Fire Alarm Workstation Requirements

The specifications call for a “Graphic Annunciator” per §2.14.B, while the design also requires a new Fire Alarm Workstation PC. Please confirm whether the Graphic

Annunciator is still required, or if the new workstation PC satisfies this requirement.

61. Equipment Not Required by Code but Shown on Drawings (Pull Stations & Notification in Inmate Areas) Reference: FA Device Layouts; Applicable Codes

(NFPA 72)

Please clarify whether fire alarm equipment that is not required by applicable codes but is shown on the drawings, such as pull stations or notification appliances in inmate areas, may be eliminated from the design, or whether all devices shown must be provided regardless of code requirement.

CLARIFICATION:Reference specifications

62. Smoke Dampers and Global Smoke Damper Control (FA0.0.01 Note 58) Reference:

FA0.0.01 Note 58 (Global Smoke Damper Control)

FA0.0.01 Note 58 references global smoke damper control via a single relay.

Please confirm: A) Whether smoke dampers are present at this facility; B) If so, how these smoke dampers are currently activated (BAS, FA system, local relays, or mechanical-only operation); C) Whether the new fire alarm system is intended to interface with existing smoke dampers, and if additional damper control wiring is required.

63. Will exposed conduit be allowed? CLARIFICATION: Yes

64. Will GRC conduit be required when exposed? Reference specifications

65. How much time should we allow for checking in and out of the prison each day? CLARIFICATION: ½ hour in and ½ hour out

66. Will we be allowed to install blank cover over existing openings not used?

CLARIFICATION: Yes utilizing security screws

67. 5. Will 2-hour rated fire alarm cable be required for the fire alarm loop?

68. Are detection grade fire alarm devices required? CLARIFICATION: Reference

69. What are the normal working hours for this project? CLARIFICATION: 6am-2pm, M-F, excluding Federal Holidays

70. Will this project be completed in phases? What is the expected start date?

CLARIFICATION: No; 10 days after notice to proceed

71. Will there be a designated place to keep tools, installation equipment onsite? CLARIFICATION: Tools yes, installation equipment outside the secure perimeter only

72. Will you provide the locations where the asbestos is located? Can you explain the contractors responsibility? CLARIFICATION: No asbestos in areas

73. Distance to the PIV's (Post Indicating Valves) that will need to connected to the fire alarm system and location CLARIFICATION: Reference specifications/drawings

74. May the QCM assume the responsibilities of the SSHO on this project?

CLARIFICATION: Yes

75. May the QCM assume the responsibilities of the Superintendent on this project? CLARIFICATION: Yes

76. May the SSHO assume the responsibilities of the Superintendent on this project? CLARIFICATION: Yes

77. Can conduit be surfaced mounted? CLARIFICATION: Yes

78. Will conduit need to be red or will conduit need to be painted to match existing and red banded? CLARIFICATION: Whichever is code compliant

79. Can existing conduit be reused? CLARIFICATION: If there is room yes

80. Will the building be occupied during fire sprinkler installation?

CLARIFICATION: Minimal occupancy during work hours

81. Will off-hour work be required? CLARIFICATION: No

82. For the RFP what is the order of precedence, code or scope of work?

CLARIFICATION: Reference specifications

83. In the event of conflict between scope of work and code what will be preferred? CLARIFICATION: Contractor submits RFI for clarification

84. Please confirm if this project is based on calendar days or business days?

CLARIFICATION: Calendar days

85. Due to loss of time with checking in and out of the facility will the contract performance period be extended longer than the 365 days?

CLARIFICATION: No

86. Is there an existing fiber network in place? CLARIFICATION: Yes

87. Does FCI have or will have a schedule of buildings that they are wanting to follow? CLARIFICATION: Yes

88. Due to the complexity and scale of the project, we respectfully request a 14-day extension to the bid due date.

CLARIFICATION: At this time no additional extension is planned to be given

89. Subject: Clarification of concealed/double ceiling access

Spec Reference: FA Note #52; Section 01 10 00 – Work Restrictions; Section 01 73 00 Execution

Question: Many areas have “double ceiling” conditions. Please confirm:

1. Whether FBOP will permit removal of security ceiling panels under escort.

2. Whether any ceilings are security-rated and require special hardware or tools. CLARIFICATION: Yes

3. Whether ceiling removal work requires formal security approval 72 hrs prior

(per Work Restrictions). CLARIFICATION: Reference specifications

90. Subject: Routing of new conduits to exterior PIV locations

Spec/Drawing Reference: SOW bullets; FA0.2.01 Site Plan; FA Notes #18

Question: The drawings show general PIV locations but do not indicate:

Required trench depth CLARIFICATION: Per code compliance

Routing constraints around secure perimeter CLARIFICATION: Unsure of request

Whether escort is required during perimeter excavation CLARIFICATION: Yes

If existing underground utilities are documented or require GPR

CLARIFICATION: Yes for GPR

If existing underground conduits suitable for use. CLARIFICATION: If there is space

Request confirmation and an approved routing map.

91. RFI 004 – Fiber Network Expansion – Pathway Confirmation

Subject: Fiber network expansion using existing and new conduits

Reference: SOW bullet on fiber (Single Mode, Armored)

Question: Please confirm:

1. Whether existing SM fiber pathways within secure areas are fully available for re-use. CLARIFICATION: If there is space

2. Whether abandoned telecom conduits may be reused for FO pathways.

CLARIFICATION: If there is space

3. Whether additional grounding/bonding requirements apply due to metallic armored SM fiber. CLARIFICATION: Reference specifications

92. RFI 005 – Security Escort Requirements for Work Inside Secure Perimeter

Subject: Clarification of escorting requirements

Reference: Section 01 10 02 – Project Security; Section 01 10 00 – Access to Site

1. Whether escorts are required full-time for all trades. CLARIFICATION: Yes

2. Maximum crew size allowed per escort. CLARIFICATION: Dependent on location of work

3. Daily tool inventory procedures, including FBOP’s required format.

4. Any restricted tools beyond standard list (e.g., hammer drill bits, ladders, laser levels). CLARIFICATION: Inventoried daily

5. What is the process for exiting the site? CLARIFICATION: Tool inventory and cleanup of site prior to exiting

93. RFI 006 – Fire Watch Procedures

Subject: Clarification of required fire watch when impairing the active FA system

Reference: FA Note #5; 2024 IFC 403.11.1 requirement called out in drawings

Question: Confirm:

1. Minimum qualifications for fire watch personnel (FBOP-trained or contractor-trained). CLARIFICATION: FBOP staff

2. Whether a dedicated fire watch is required per building or campus wide. FBOP staffing

3. Maximum allowable duration of system impairment before fire watch required.

CLARIFICATION: If system is not back on-line at the end of workday a fire watch would be required.

94. RFI 007 – FACU/FAPS Power Source Identification

Subject: Power panel assignments and breaker labeling

Spec Reference: FA Note #41; Section 26 05 26 Grounding; SOW bullet for new 20A circuits

Question: Please provide:

1. Panel schedules for all buildings where new FACU/NAC circuits will originate. CLARIFICATION: Reference specifications

2. Confirmation whether panel spare capacity is available or if panel upgrades are required. CLARIFICATION: Reference specifications

3. Lock-out/tag-out procedures specific to FBOP facilities. CLARIFICATION: Yes

95. RFI 008 – Hazardous Materials Mitigation Extent

Subject: Asbestos/lead disturbance limitations

Reference: SOW bullets (hazmat presence expected)

1. Whether FBOP will provide an existing HazMat survey report. CLARIFICATION:

No asbestos/lead present in work areas

2. Whether contractor must perform survey and abatement as part of base bid.

3. Required air monitoring/testing procedures during ceiling/wall penetrations.

96. RFI 009 – Penetration Firestopping UL Systems

Subject: Required UL assemblies for penetrations

Reference: Section 07 84 13; FA Notes #26–29; IFC 714 references

Question: Walls and ceilings on drawings do not identify specific ratings. Please confirm:

Required UL system numbers for typical wall, floor, and ceiling penetrations. CLARIFICATION: Code compliant

Whether FBOP will provide wall rating information for each building area.

CLARIFICATION: Do not have that information

97. RFI 010 – Kitchen Ansul System Interface Requirements

Subject: Required interface method for Ansul units

Reference: SOW bullet regarding kitchen suppression interfaces

Question: Confirm the required monitoring interface method:

1. Dedicated monitor module? CLARIFICATION: Reference specifications

2. Releasing control interface? CLARIFICATION: Reference specifications

3. Required alarm response logic (general alarm, supervisory, or local alarm only)? CLARIFICATION: Reference specifications

98. RFI 011 – Elevator Recall and Shunt Trip Requirements

Subject: Missing elevator-specific details

Reference: FA0.1.02 Elevator Recall Detail

1. The number and type of elevators in each building. CLARIFICATION: Only 1 for whole site

2. Whether smoke detectors in elevator lobbies and shafts require additional duct-style detectors. CLARIFICATION: Reference specifications

3. Whether shunt trip is required for all units. CLARIFICATION: Reference

99. RFI 012 – Coordination of New FA System with Facility Lockdown Events

Subject: Operation of FA system during security emergencies

Reference: Section 01 10 00 – Work Restrictions; Project Security Requirements

Question: Confirm whether during lockdown events:

1. Work must immediately cease. CLARIFICATION: Yes

2. All tools must be removed from secure areas prior to lockdown.

3. FA outage or testing must be suspended until clearance is restored.

100. RFI 013 – Use of Graphic Annunciators or Fireworks Workstation

Subject: Required number/location of remote annunciators

Reference: FA0.0.02 Operations Matrix; SOW (2 UL-listed monitoring workstations)

Question: Please clarify:

1. Whether remote LCD annunciators are required at each building entrance.

2. Whether FireWorks graphical interface replaces or supplements annunciators.

3. Whether network FO modules for graphic interface are included in FBOP scope or contractor scope. CLARIFICATION: Reference specifications

101. RFI 014 – As-Built Record Documentation Cabinet Locations

Subject: Placement of NFPA 72 Documentation Cabinets

Reference: FA Notes #56–57

Question: Confirm:

1. Whether each building requires its own documentation cabinet. CLARIFICATION:

Reference specifications

2. Whether cabinets must be mounted in secure electrical rooms only.

3. Required lock type (FBOP proprietary or contractor-furnished standard).

102. RFI 015 – Testing & Commissioning Duration

Subject: Clarification of 72-hour testing requirement

Reference: FA Note #7 (Minimum 72 hrs for testing/inspection)

Question: Please confirm whether:

1. 72 hours refers to continuous testing time or notification period before testing. CLARIFICATION: Reference specifications

2. FBOP will provide a testing representative for multi-day testing events.

3. Testing can proceed during inmate movement hours or must be limited to off-peak times. CLARIFICATION: During normal working hours only

103. RFI 016 – Existing Device Compatibility Confirmation

Subject: Compatibility of retained existing fire alarm devices

Spec/Sheet Reference: FA Notes #33; FA0.0.01; Section 28 46 21.11

Question: Drawings state that existing FA devices that remain must be verified for compatibility with the new EST4 addressable system. Please confirm whether:

1. A full inventory of existing devices per building will be provided by FBOP.

2. Contractor must create the device inventory via field survey prior to shop drawings. CLARIFICATION: Reference specifications

3. Any legacy devices (non-addressable or obsolete) may remain and be monitored via control/monitor modules. CLARIFICATION: Reference specifications

Contractor Recommended Resolution: FBOP authorizes one coordinated field-access session per building for existing device inventory. CLARIFICATION: Reference

104. RFI 017 – Fiber Optic System – Reuse vs. New Installation

RFI: Project description specifies both the reuse of existing Single-Mode armored fiber and…