Solicitation_Mortuary Svcs_FCC Butner.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Administration Division

Field Acquisition Office

Grand Prairie, Texas 75051

Dear Quoter:

Attached is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition

Office, for the provision of Mortuary Services for the Federal Correctional Complex (FCC)

Butner, NC. This package contains all necessary information to submit a quote.

Quoters should consider all information provided herein when submitting quotes. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quotes.

All potential quoters are advised that this solicitation includes the provision at FAR 52.204-7, System for Award Management (SAM), of this provision requires that all quoters doing business with the Federal Government to be registered in the SAM database for “All Awards”. Quoters should include their Unique Entity Identification (UEI) number with their quotes. The

Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardees UEI number into the SAM database. Failure to complete the registration procedures outlined in the provision may result in elimination from consideration for award. For the purposes of this solicitation, all quoter’s SAM registration should include NAICS code

812210.

If you have questions regarding the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement

Technical Assistance Center (PTAC) may be able to help. The Procurement Technical

Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Quotes shall be received on or before the deadline specified in Block 8 of the Standard Form

(SF) 1449, page 1 of this solicitation. Quotes shall be submitted electronically, via email to sburke@bop.gov in pdf format only and will be deemed received at the time indicated on the email notification. Faxed and hand delivered quotes will not be accepted.

Please submit any questions you may have, in writing, via email to sburke@bop.gov.

Sincerely, Sarah Burke

Contracting Officer http://www.aptac-us.org/ mailto:sburke@bop.gov mailto:sburke@bop.gov

15BFA024Q00000110 Page 1 of 64

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 AND 30.

1. REQUISITION NUMBER PAGE 1 OF

5. SOLICITATION NUMBER

15BFA024Q00000110

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

09/25/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Sarah Burke sburke@bop.gov

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

10/11/2024 10:00 CT

CODE BFAO

Federal Bureau of Prisons

Field Acquisition Office

U.S. Armed Forces Reserve Complex

346 Marine Forces Drive

Grand Prairie, TX 75051

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

812210

SIZE STANDARD:

$12.5M

10. THE ACQUISITION IS

SEE SCHEDULE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

NET 30

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

X REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

15B106CODE15. DELIVER TO

Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

CODE 15B10616. ADMINISTERED BY

Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

FACILITY

CODE

CODE

TELEPHONE NUMBER

17a. CONTRACTOR/

OFFEROR

15B106CODE18a. PAYMENT WILL BE MADE BY

Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The provision of Mortuary Services at FCC Butner according to the included Statement of Work.

UEI: ________________________________________

EMAIL: _____________________________________

Firm Fixed Price

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print)

Sarah Burke

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212 bop23280 Highlight bop23280 Highlight bop23280 Highlight bop23280 Highlight

15BFA024Q00000110 Page 2 of 64

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

15BFA024Q00000110 Page 3 of 64

Table of Contents

Section Description Page Number

Solicitation/Contract Form 1 Commodity or Services Schedule

1.1 PRICING METHODOLOGY

1.2 STATEMENT OF WORK - MORTUARY SERVICES - FCC BUTNER

1.3 SPECIAL CONTRACT CONDITIONS

2 Contract Clauses 52.204-13 System for Award Management Maintenance (Oct 2018) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.232-18 Availability of Funds (Apr 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (NOV 2020) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 2852.201-70 Contracting Officer's Representative (COR) (NOV 2020)

BOP 2852.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS

(APR 2011)

DOJ-01 Whistleblower Information Distribution (Oct 2021) DOJ-02 Contractor Privacy Requirements (JAN 2022) DOJ-03 Personnel Security Requirements For Contractor Employees (Nov 2021) DOJ-04 Federal Workplace Responses to Domestic Violence, Sexual Assault, and Stalking

(DEC 2014)

DOJ-05 Security of Department Information and Systems DOJ-05 (OCT 2023) DOJ-08 Continuing Contract Performance During a Pandemic Influenza or other National Emergency (OCT 2007) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024)

3 List of Attachments 4 Solicitation Provisions

52.204-7 System for Award Management (Oct 2018) 52.217-5 Evaluation of Options (July 1990)

4.1 Quote Submission Requirements/Evaluation and Award Methodology/SAM Registration/

PTAC/FOIA

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 2852.233-70 Protests Filed Directly with the Department of Justice (NOV 2020) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

15BFA024Q00000110 Page 4 of 64

Section 1 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0001 Base Year - Provide Mortuary Services for FCC Butner Per SOW.

(Estimated Maximum) - Provide Estimated Maximum Total for Base Year from Schedule of Items Attachment.

PSC: G001

Base Period

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0002 Option Year 1 - Provide Mortuary Services for FCC Butner Per

SOW.

(Estimated Maximum) - Provide Estimated Maximum Total for Option Year 1 from Schedule of Items Attachment.

PSC: G001

Option Period 1

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0003 Option Year 2 - Provide Mortuary Services for FCC Butner Per

SOW.

(Estimated Maximum) - Provide Estimated Maximum Total for Option Year 2 from Schedule of Items Attachment.

PSC: G001

Option Period 2

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0004 Option Year 3 - Provide Mortuary Services for FCC Butner Per

SOW.

(Estimated Maximum) - Provide Estimated Maximum Total for Option Year 3 from Schedule of Items Attachment.

PSC: G001

Option Period 3

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0005 Option Year 4 - Provide Mortuary Services for FCC Butner Per

SOW.

(Estimated Maximum) - Provide Estimated Maximum Total for Option Year 4 from Schedule of Items Attachment.

PSC: G001

Option Period 4

1 EA $________ $_________________

Aggregate Total: $ ________________________________(Base plus all option periods)

15BFA024Q00000110 Page 5 of 64

1.1 PRICING METHODOLOGY

The quantity of services to be provided by the Contractor is estimated. These estimates are not a representation to a quoter or contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will remain stable or normal. Contract pricing shall include all charges to the Government for providing the services required by this solicitation.

Pursuant to FAR 17.203(b), the Government’s evaluation shall be inclusive of options. The Government will evaluate quotes for award purposes by adding the total price of all options to the total price of the base year requirement. Pursuant to FAR 17.203(d), the quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

1.2 STATEMENT OF WORK - MORTUARY SERVICES - FCC BUTNER

Introduction

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to make a single award for the provision of mortuary services to a responsible contractor who can provide the services in accordance with the stated requirements. Provision of mortuary services may include, but is not limited to transportation, embalming, body preparation, clothing, filing of certificates and permits, casket, shipping, cremation, and burial services. Mortuary services shall be performed for the male, Adult in Custody (herein after referred to as AIC), population at the Federal Correctional Complex (FCC) Butner, located in Butner, North Carolina, who become deceased during incarceration. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov.

Place of Performance

Mortuary services will be performed at the contractor’s funeral home.

Schedule

These services are a contractual agreement. The services will be provided on an as needed basis with the contractor.

Telephone calls will be made to the contractor from the Contracting Officer only. Contractor must be available for telephone calls 24-hours a day, 7 days a week, to include holidays. Service will not be required to take place on holidays.

Description of Duties

SEQUENCE OF EVENTS FOLLOWING THE DEATH OF AN ADULT IN CUSTODY

The contractor will be contacted by the contracting officer or his/her designee and notified of an AIC death. The contracting officer or his/her designee will provide the contractor with the AIC’s name and location of the body. Within four hours of notification, the contractor will pick the body up at FCC Butner Complex or occasionally at a local community hospital. The contractor will be required to pick up the body within four hours of notification. The contractor shall deliver all bodies to the State of North Carolina Medical Examiner’s Office. Once the body is released from the Medical Examiner’s Office, the contractor shall transport the body to a funeral home for embalming and body preparation. In the event the Medical Examiner’s Office is closed i.e. late hours and weekends the body may be picked up the following business day to be transported to the funeral home for embalming and body preparation.

The Contracting Officer will notify the contractor of final arrangements to be made: 1) local burial, 2) cremation, or 3) shipment of remains.

15BFA024Q00000110 Page 6 of 64

DISPOSITION OF DECEASED ADULT IN CUSTODY

The contractor shall provide all material and services as follows:

The contractor shall observe and comply with all state and interstate shipment laws relating to the embalming, preparation, burial, and shipment of bodies must be fully observed and complied with, and in any case wherein the state law contains requirements more rigid than the requirements set forth herein, such laws will be controlling.

A. General. Mortuary services are defined as the following: Pickup of the deceased, embalming of the remains, preparation of the deceased, to include the appropriate casket, clothing, filing of certified death certificate, local transportation of remains, providing appropriate shipping containers for long distance shipment of the deceased, and any other requirements as described in this statement of work.

The contractor shall pick up the body and transport to the North Carolina Medical Examiner’s Office in a suitable closed conveyance. The contractor’s vehicle may be subject to search. The contractor will be escorted by FCC staff to and from the area of the FCC where pick up is required.

Upon written notification from the contracting officer that the body is ready for release from the Medical Examiner’s Office, the contractor shall transport the body to its mortuary or funeral parlor in a suitable closed conveyance. After embalming and dressing, the contractor shall transport the body to the air terminal, or local cemetery as directed by the contracting officer or designee. Cemeteries located within a 50-mile radius of the institution will be considered local cemeteries for local burial purposes unless the contracting officer specifies otherwise. The contractor shall secure or furnish all necessary papers and permits for shipment or internment. Suitable space in the undertaking establishment shall be available for the performance of postmortem examinations when requested by the Government.

B. Burial Cases. There are, in general, two different types of burial cases. Each body shall be embalmed according to its condition and in a manner to ensure thorough preservation of all tissues. All body orifices shall be treated and closed in accordance with state laws. A post-embalming inspection of each body shall be made by the embalmer to determine whether the preservation is uniform and complete, or whether further treatment is required. If further treatment is required, it shall be given before final delivery of the body. The body must be in an acceptable state of preservation at the time of final delivery.

1. Normal Cases. Appropriate when death has been due to disease or other causes, and where there has been little or no mutilation or breakdown of body tissue. For such cases, preservation shall be accomplished by a thorough cavity treatment. Standard preservative solutions shall be used for the arterial injections and cavity saturation.

2. Autopsied Cases. This will be where a partial or complete autopsy has been made to an extent which will not permit a normal arterial embalming operation. Sectional embalming shall be used to thoroughly preserve the body, including organs, and the inside of the body cavity shall be treated with a hardening compound. The cranial cavity shall be filled with plaster of paris or other suitable material and the calvarium securely replaced. All incisions shall be tightly sutured and treated to prevent leakage.

C. Preparation of Body. The contractor shall provide complete embalming services will be performed including all standard practices to conform to applicable state laws.

1. The contractor shall restore the body to be as lifelike in appearance as is possible, including shaving face and neck, trimming hair of head, neck, and face, dressing hair properly, applying suitable cosmetics, performing

15BFA024Q00000110 Page 7 of 64 derma-surgery and other restorative work as may be necessary. The body will be placed in the casket in such a manner as to create an appearance of rest and composure, and to assure maintenance of position during shipment or local burial.

2. The contractor will furnish and dress the body in all appropriate clothing, including cotton undershorts and undershirts, regular length socks, manufactured burial suit of dark or conservative color with a necktie.

D. Casket. A standard size casket, manufactured in accordance with minimum industry standards shall be furnished as follows:

1. METAL. State perfection cut, 20-gauge steel shell, light copper or grey with no shading, lacquer finish, interior plain panel, ivory twill, no shirring, and matching color hardware (handles).

OR

2. WOOD. Cloth covered, State perfection cut, ivory panel, solid shirred, silver hardware, manufactured in accordance with minimum industry standards.

ALTERNATE

3. SEALED. Metal, 20-gauge steel shell, constructed in accordance with industry standards of commercial practice, so as to form a hermetic seal which will prevent leakage or escape of odors when properly closed and sealed. This item to be furnished only when ordered, as in the case of death by communicable disease, to meet pertinent state or interstate regulations, or in cases of badly decomposed or odoriferous body.

4. When required, due to the size of the deceased, an oversized casket shall be furnished without additional cost.

E. Outside Container. Each casket shall be furnished with one of the following types of outside containers, depending upon the type of service required.

1. In cases of shipment by air, either a commercial air shipping bag used by commercial airlines or an air shipment tray available for purchase and used by Funeral Directors shall be provided.

2. In case of local burial, rules and regulations of the cemetery in which internment is made shall govern the type of container to be furnished. Unless otherwise specified, the outside container furnished shall be constructed of one-inch seasoned wood manufactured in accordance with the best modern practice. No handles will be required.

3. In cases of shipment by rail and/or foreign shipments, the outside shipping container shall be constructed of one-inch seasoned wood in accordance with best modern practices and equipped with bolted handles complying with laws governing the same.

F. Shipping of Body. The contractor shall be responsible for scheduling shipping arrangements for transportation of the body. It is the policy of the BOP to pay for transportation to the AIC’s residence of record or place of trial.

When shipment of the body is required, the contracting officer or his/her designee shall view and inspect the body prior to departure and take photographs. In all cases, the contractor will take a close-up, color, photograph of the upper half of the dressed, prepared, and casketed body.

15BFA024Q00000110 Page 8 of 64

The contractor shall coordinate shipments to foreign countries. The contractor will also work with the contracting officer concerning shipment of each body to: 1) exchange information concerning the name, address and phone number of the receiving funeral home, 2) name and location of cemetery and date of burial, if known, 3) exchange information necessary to complete death certificates and other necessary legal documents, and (4) provide shipping arrangements to include times, dates, flight numbers, airlines, airports, airway bill number and cost. The contractor will notify the receiving funeral home concerning all shipping arrangements, while FCC staff will notify and communicate with the deceased AIC’s next of kin regarding burial/shipping details.

The following methods may be authorized for transportation:

1. Airline Transportation. If the location is such that transportation by air is beneficial to the Government, these transportation services will be required. The contractor shall coordinate required shipping arrangements.

Additionally, the contractor must ensure compliance with all federal regulations governing shipment of remains, for both domestic and international destinations. The Contractor will arrange and pay for all air freight to ship body to the designated location. The Contractor will be entitled to reimbursement of any associated costs. This cost will be a separate charge to the established prices in the Schedule of Items. The contractor will be required to submit detailed itemized invoices for payment with a copy of the air freight bill.

2. Ground Transportation. Instances where a transportation destination is local or when it is beneficial to the government, transportation by ambulance or hearse will be required. The contractor will be responsible to transport the body in this manner. Transportation of the deceased will be considered local if the destination is within a 30-mile radius of FCC Butner. Any mileage in excess of 30 miles will be paid at the rate established for the current contract year.

3. Rail Transportation. Shipment by rail will only be required when all other transport options have been exhausted.

CREMATION

1. If requested by the Government, or due to extended time between death and receipt of all necessary legal documentation, normal arterial embalming will be performed in accordance with all standard practices, conformance with applicable state laws and as outlined in PREPARATION OF BODY above. Prior approval will be obtained from the Government before embalming.

2. The contractor will be notified as soon as WRITTEN VERIFICATION from the legal next of kin, has been received to authorize cremation.

3. The contractor will provide for crematory services that conform to standard practices and all applicable state laws and shall ensure the identity of the remains.

4. A standard container shall be provided that is sealed and capable of transportation through the USPS or other common carrier.

5. Shipment of remains to the next of kin will be made by either the contractor or the crematory, and will be sent first class, certified return receipt

NOTE: If the AIC died prior to the arrival of the next of kin for visitation purposes, the relatives will be allowed to view the body. The contractor will be required to allow up to fifteen (15) minutes for viewing the body at no cost to the Government.

15BFA024Q00000110 Page 9 of 64

The resultant contract will require the contractor to operate a limited system of records as identified for medical treatment documentation and require adherence to the Privacy Act of 1974. Death Notices will not be placed in any media type newspaper. The contractor shall not provide any information to sources other than the contracting officer or his/ her designee. All requests for information shall be immediately referred to FCC Butner.

Local Burial

For provision of local burial services, a cemetery located within a 30-mile radius of FCC Butner will be considered local.

The contractor will notify the Contracting Officer’s Representative (COR) of the cemetery to be utilized for local burials within 10 days of award.

When local burial services are ordered, an FCC Butner chaplain will view the body prior to burial, as well as conduct or supervise a brief grave-side ceremony. The contractor shall secure all necessary papers and permits for interment and work with the contracting officer and institution chaplain to schedule an acceptable time and date for local burial.

Muslim Burial

Muslim burials and the costs associated with the Muslim Rituals are allowed to be recouped.

Certified Death Certificates

The contracting officer will be responsible for obtaining all necessary information for the contractor to complete and file a certified death certificate, copies of which will be submitted to the FCC along with an invoice for services rendered. At a minimum two (2) certificates should be submitted; however, additional certificates may occasionally be ordered.

Special Qualifications Required

The contractor will supply proof of licensing. The contractor will also maintain insurance necessary to cover all potential losses. The contractor will hold harmless FCC Butner from all third-party claims that may arise from the operation of this contract.

Routine Audits

The contractor agrees to perform quarterly audits to ensure their staff are proper trained to identify, verify and process deaths to ensure the proper identification and service is provided for death cases.

Adult In Custody Management

There may be an occasion where the contractor will be required to acquire the body from the institution. The contractor awarded this contract will not be subjected to frequent contact with AICs. As a contractor, you are not subject to Government supervision, except for security related matters. However, contractor performance will be closely monitored while in the institution.

Institution Security

The contractor agrees to adhere to all regulations prescribed by the institution for safety, custody and conduct of AICs.

The contractor's staff shall submit to a background investigation and drug testing and may be required to attend a security orientation program prior to assuming duties within the institution

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Release of Information

After normal working hours and holidays, the Contracting Officer or Medical Duty Officer will provide the contractor with the inmate’s name, social security number, and location of the body. The institution staff will always be the first to notify the next of kin regarding the death of an inmate and will communicate the family’s wishes to the contractor. During normal working hours, the Contracting Staff will be the only personnel authorized to notify the contractor with the above information.

The contractor shall not provide the news media with any information. The contractor will be required to notify the Contracting Officer of any outside requests for information. The Contracting Officer will then submit the information to the Executive Assistant.

1.3 SPECIAL CONTRACT CONDITIONS

Type of Contract: The Government contemplates a single award of an indefinite delivery/requirements type contract with firm-fixed unit prices resulting from this solicitation. It is anticipated that the contract resulting from this solicitation will be awarded in November 2024 and with an anticipated Effective Date of Award (EDOA) of January 01, 2025. On or about the EDOA, FCC Butner will issue a delivery/task order to the contractor. The contractor shall commence full performance services on the EDOA.

The resulting contract will include a base year period from the effective date of award (EDOA) through 12 months from the EDOA with four (4) possible 12-month option years for renewal at the unilateral discretion of the Government. Quoters are advised that the Government has the unilateral right to exercise option periods in accordance with FAR 52.217-9, "Option to Extend the Term of the Contract.”

Performance Period(s): The anticipated Effective Date of Award (EDOA) Base Year: Effective Date of Award (EDOA) through 12 months from EDOA;

Option Year 1: 13 months from EDOA through 24 months from EDOA Option Year 2: 25 months from the EDOA thorough 36 months from EDOA Option Year 3: 37 months from the EDOA through 48 months from EDOA Option Year 4: 49 months from EDOA through 60 months from EDOA

Point of Acceptance: The point of acceptance for services is FCC Butner.

Non-Personal Services Information: This service is a contactual arrangement and not a personal appointment.

Payment is based on the provison of an end product or the accomplishment of a specific task. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. The contractor shall attend all training required by the Bureau of Prisons for contract workers. The contractor will not be permitted to attend istitution meetings, staff recalls or Government training sessions for institution staff.

Reviews: The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of supplies rendered under this contract. All records shall be subject to review by the Contracting Officer or other representative of the BOP. Payments will be denied when such service does not support the charges or if the service is deemed not necessary or appropriate. Such determinations may be made by the Contracting Officer or Contracting Officer Representative (COR), whichever is appropriate. All records shall be subject to review by the Contracting Officer or other delegated representatives of the BOP.

Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer.

Contract Administration Office (CAO): The Contracting Office at FCC Butner is assigned to be the CAO for a resultant contract. This assignment carries with it the authority to perform all normal contract administration functions as listed in

15BFA024Q00000110 Page 11 of 64

FAR 42.302(a), items 1 through 71; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items 1 through 11.

Authorized Ordering Official: Individual task orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for FCC Butner with an appropriate certificate of appointment. Each task order will identify the services schedule for that period. Orders can be issued orally, by facsimile, mail, or electronic commerce methods. Task orders will take the form of an OF-347 or SF-1449.

Requirements for Security Clearances: The Contractor will not be subject to Government supervision, except for security related matters and monitoring of contract performance. The following investigative procedures may be applied and appropriate forms completed before any Contractor employees are permitted inside an institution:

(1) National Crime Information Center (NCIC) check;

(2) Declaration of Federal Employment (OF-306);

(3) FD-258 (fingerprint check);

(4) Law Enforcement Agency checks;

(5) Vouchering of Employers;

(6) Employment Resume;

(7) Completed Contractor Pre-employment Questionnaire;

(8) Release of Information;

(9) Questionnaire for Sensitive Positions (SF-85 for Low Risk, SF-85P for above low risk);

(10) Credit Check, if applicable;

(11) Urinalysis, if applicable.

Quoters should also note that clause DOJ-03, Personnel Security Requirements for Contractor Employees (Nov 2021) requires that contractor personnel have a "favorable credit report". Quoters are strongly encouraged to pre-screen potential candidates for credit issues before submitting the candidate to FCC Butner.

By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearance will be unable to enter the Bureau facility. Any individual employed by the contractor who is deemed not suitable by the Bureau requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens.

Schedule of Insurance: In accordance with FAR 52.228-5 and 28.307-2,

(a) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General Liability. (1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

(c) Automobile Liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and

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Statement of Equivalent Hires:

The applicable fill in information for FAR 52.222-42, Statement of Equivalent Hires (May 2014) is as follows: Mortician - Code: 99310 - $36.45 plus benefits. As stated in the contract clause, this is for information purposes only.

Services Contract Labor Standards Wage Determination: the applicable Wage Determination for this requirement is WD 2015-4403, Revision 27, dated 07/22/2024. The current revision of the Wage Determination is provided as Attachment II. Orders placed against the contract will be subject to the version of the Wage Determination in effect at the time each Delivery/Task Order is issued.

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Section 2 - Contract Clauses

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title Fill-ins (if applicable)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.228-5 Insurance-Work on a Government Installation (Jan

1997)

52.232-18 Availability of Funds (Apr 1984)

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors (Mar 2023)

Clauses By Full Text

2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (NOV 2020)

(a) “Unsafe condition” as used in this clause means the actual or potential exposure of Contractor or Government employees to a hazardous material.

(b) “Hazardous Material” as used in this clause includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract), any other potentially hazardous material requiring safety controls, or any other material or working condition designated as hazardous by the Contracting Officer's Representative (COR).

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(c) The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require Contractors to apprise its employees of all hazards to which they may be exposed in the course of their employment; proper conditions and precautions for safe use and exposure; and related symptoms and emergency treatment in the event of exposure.

(d) Prior to commencement of work, Contractors are required to inspect for and report to the Contracting Officer the presence of, or suspected presence of, any unsafe condition including asbestos or other hazardous materials or working conditions in areas in which they will be working.

(e) If during the performance of the work under this contract, the Contractor or any of its employees, or subcontractor employees, discovers the existence of an unsafe condition, the Contractor shall immediately notify the Contracting Officer, or designee (with written notice provided not later than three (3) working days thereafter), of the existence of an unsafe condition. Such notice shall include the Contractor's recommendations for the protection and the safety of Government, Contractor and subcontractor personnel and property that may be exposed to the unsafe condition.

(f) When the Government receives notice of an unsafe condition from the Contractor, the parties will agree on a course of action to mitigate the effects of that condition and, if necessary, the contract will be amended. Failure to agree on a course of action will constitute a dispute under the Disputes clause of this contract.

(g) Nothing contained in this clause shall relieve the Contractor or subcontractors from complying with applicable Federal, State, and local laws, codes, ordinances and regulations (including the obtaining of licenses and permits) in connection with hazardous material including but not limited to the use, disturbance, or disposal of such material.

(End of Clause)

52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the first day of the current performance period through the last day of the current performance period. [insert dates].

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when--

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either--

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than deliverable, as identified in Schedule of Services [insert dollar figure or quantity], the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of the estimated quantities in the Schedule of Items within the current performance period [insert dollar figure or quantity];

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(2) Any order for a combination of items in excess of the estimated quantities in the Schedule of Items within the current performance period [insert dollar figure or quantity]; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after last day of the effective performance period [insert date].

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

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(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years (months)(years).

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage-Fringe Benefits 99310 - Mortician $36.45 plus fringe benefits

(End of clause)

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond September 30 of the base year or any option year exercised. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the base year or any option year exercised, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

2852.201-70 Contracting Officer's Representative (COR) (NOV 2020)

(a) Mr./Ms. Phillip Clark, Complex CMC of FCC Butner , Old NC Hwy 75, Butner, NC 27509 , (919) 575-3900 ext. 6069 , is hereby designated to act as Contracting Officer's Representative (COR) underContract Number: TBD , for the period of TBD (specify the performance period of the contract that the designation covers).

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or another representative designated in writing by the Contracting Officer. The term “technical direction” includes, without limitation, the following:

(i) Receiving all deliverables;

(ii) Inspecting and accepting the supplies or services provided in accordance with the terms and conditions of this contract;

(iii) Clarifying, directing, or redirecting the contract effort, including shifting work between work areas and locations, filling in details, or otherwise serving to accomplish the contractual statement of work to ensure the work is accomplished satisfactorily;

(iv) Evaluating performance of the Contractor; and

(v) Certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to issue direction that:

(i) Constitutes a change of assignment or work outside the contract specification/work statement/scope of work.

(ii) Constitutes a change as defined in the clause entitled “Changes” or other similar contract term.

(iii) Causes, in any manner, an increase or decrease in the contract price or the time required for contract performance;

(iv) Causes, in any manner, any change in a term, condition, or specification or the work statement/scope of work of the contract;

(v) Causes, in any manner, any change or commitment that affects price, quality, quantity, delivery, or other term or condition of the contract or that, in any way, directs the contractor or its subcontractors to operate in conflict with the contract terms and conditions;

(vi) Interferes with the contractor's right to perform under the terms and conditions of the contract;

(vii) Directs, supervises, or otherwise controls the actions of the Contractor's employees or a Subcontractor's employees.

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(d) The Contractor shall proceed promptly with performance resulting from the technical direction of the COR.