Solicitation_Elevator Maintenance_MCC Chicago.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Administration Division

Field Acquisition Office

Grand Prairie, Texas 75051

Dear Quoter:

Attached is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition

Office, for the provision of Elevator Maintenance and Repair Services for the Metropolitan

Correctional Center (MCC) Chicago, IL. This package contains all necessary information to submit a quote.

Quoters should consider all information provided herein when submitting quotes. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quotes.

All potential quoters are advised that this solicitation includes the provision at FAR 52.204-7, System for Award Management (SAM), of this provision requires that all quoters doing business with the Federal Government to be registered in the SAM database for “All Awards”. Quoters should include their Unique Entity Identification (UEI) number with their quotes. The

Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardees UEI number into the SAM database. Failure to complete the registration procedures outlined in the provision may result in elimination from consideration for award. For the purposes of this solicitation, all quoter’s SAM registration should include NAICS code

238290.

If you have questions regarding the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement

Technical Assistance Center (PTAC) may be able to help. The Procurement Technical

Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Quotes shall be received on or before the deadline specified in Block 8 of the Standard Form

(SF) 1449, page 1 of this solicitation. Quotes shall be submitted electronically, via email to sburke@bop.gov in pdf format only and will be deemed received at the time indicated on the email notification. Faxed and hand delivered quotes will not be accepted.

Please submit any questions you may have, in writing, via email to sburke@bop.gov.

Sincerely, Sarah Burke

Contracting Officer http://www.aptac-us.org/ mailto:sburke@bop.gov mailto:sburke@bop.gov

15BFA024Q00000109 Page 1 of 58

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 AND 30.

1. REQUISITION NUMBER PAGE 1 OF

5. SOLICITATION NUMBER

15BFA024Q00000109

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

09/25/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Sarah Burke sburke@bop.gov

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

10/11/2024 10:00 CT

CODE BFAO

Federal Bureau of Prisons

Field Acquisition Office

U.S. Armed Forces Reserve Complex

346 Marine Forces Drive

Grand Prairie, TX 75051

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

238290

SIZE STANDARD:

$22M

10. THE ACQUISITION IS

SEE SCHEDULE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

X REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

15B401CODE15. DELIVER TO

Federal Bureau of Prisons MCC Chicago 71 W. Van Buren St.

Chicago, IL 60605

CODE 15B40116. ADMINISTERED BY

Federal Bureau of Prisons MCC Chicago 71 W. Van Buren St.

Chicago, IL 60605

FACILITY

CODE

CODE

TELEPHONE NUMBER

17a. CONTRACTOR/

OFFEROR

15B401CODE18a. PAYMENT WILL BE MADE BY

Federal Bureau of Prisons MCC Chicago 71 W. Van Buren St.

Chicago, IL 60605

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The provision of Elevator Maintenance and Repair Services at MCC Chicago according to the attached Statement of Work.

UEI: ________________________________________

EMAIL: _____________________________________

Firm Fixed Price

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print)

Sarah Burke

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

15BFA024Q00000109 Page 2 of 58

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

15BFA024Q00000109 Page 3 of 58

Table of Contents

Section Description Page Number

Solicitation/Contract Form 1 Commodity or Services Schedule

1.1 PRICING METHODOLOGY

1.2 STATEMENT OF WORK - ELEVATOR MAINTENANCE AND REPAIR SERVICES - MCC

CHICAGO

1.3 SPECIAL CONTRACT CONDITIONS

2 Contract Clauses 52.204-13 System for Award Management Maintenance (Oct 2018) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.232-18 Availability of Funds (Apr 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (NOV 2020) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 2852.201-70 Contracting Officer's Representative (COR) (NOV 2020)

BOP 2852.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS

(APR 2011)

DOJ-01 Whistleblower Information Distribution (Oct 2021) DOJ-03 Personnel Security Requirements For Contractor Employees (Nov 2021) DOJ-04 Federal Workplace Responses to Domestic Violence, Sexual Assault, and Stalking

(DEC 2014)

DOJ-05 Security of Department Information and Systems DOJ-05 (OCT 2023) DOJ-08 Continuing Contract Performance During a Pandemic Influenza or other National Emergency (OCT 2007) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024)

3 List of Attachments 4 Solicitation Provisions

52.204-7 System for Award Management (Oct 2018) 52.217-5 Evaluation of Options (July 1990)

4.1 Quote Submission Requirements/Evaluation and Award Methodology/SAM Registration/

PTAC/FOIA

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 2852.233-70 Protests Filed Directly with the Department of Justice (NOV 2020) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

15BFA024Q00000109 Page 4 of 58

Section 1 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0001 Base Year - Full Elevator Maintenance and Repair Services

PSC: J099

Base Period

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0002 Option Year 1 - Full Elevator Maintenance and Repair Services

PSC: J099

Option Period 1

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0003 Option Year 2 - Full Elevator Maintenance and Repair Services

PSC: J099

Option Period 2

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0004 Option Year 3 - Full Elevator Maintenance and Repair Services

PSC: J099

Option Period 3

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0005 Option Year 4 - Full Elevator Maintenance and Repair Services

PSC: J099

Option Period 4

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0006 Six Month Extension Option Period: Full Elevator Maintenance and Repair Services

In accordance with Far 52.217-8, the Government may exercise an option to extend the performance of services for up to six months.

This line item may be used anytime during the life of the contract, not to exceed six months.

PSC: J099

Option Period: Six Month Extension Option

6 MO $________ $_________________

Aggregate Total: $ ________________________________(Base plus all option periods)

15BFA024Q00000109 Page 5 of 58

1.1 PRICING METHODOLOGY

The quantity of services to be provided by the Contractor is estimated. These estimates are not a representation to a quoter or contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will remain stable or normal. Contract pricing shall include all charges to the Government for providing the services required by this solicitation.

Pursuant to FAR 17.203(b), the Government’s evaluation shall be inclusive of options. The Government will evaluate quotes for award purposes by adding the total price of all options to the total price of the base year requirement. Pursuant to FAR 17.203(d), the quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

1.2 STATEMENT OF WORK - ELEVATOR MAINTENANCE AND REPAIR SERVICES - MCC CHICAGO

SUBJECT

The Federal Bureau of Prisons (BOP), Field Acquisition Office intends to make a single award of an indefinite delivery/ requirements type contract with firm fixed prices to a responsible contractor, for the provision of Elevator Maintenance and Repair Services as prescribed in the description of duties listed below at the Metropolitan Correctional Center (MCC) Chicago, located in Chicago, Illinois. The contemplated award will consist of a base year, with four (4) possible 12-month option year renewal periods, at the unilateral discretion of the Government. General information regarding the Bureau of Prisons (BOP) and it's facilities can be located at www.bop.gov.

Place of Performance:

MCC Chicago, 71 West Van Buren Street, Chicago, IL 60605

TYPES OF ELEVATORS AND DATA

1 - MCE Hydraulic Freight, 2 Floors, 2 stops 1 - MCE Hydraulic Marshall, 5 Floors, 2 stops

2 - MCE 4000 Gearless Traction Cable Passengers Cars, 25 Floors 2 - MCE 4000 Gearless Traction Cable Passengers Cars, 26 Floors

5 - Savaria Hydraulic Handicap lifts Model V1504

SCOPE OF WORK

The maintenance contract shall include the following requirements:

1. Furnish all labor, supplies, parts, and materials necessary to perform cleaning, maintenance, inspection, repairs, or replacements to elevators, equipment, appurtenances, accessories, and controls. This includes, but is not limited to, controllers, selectors, worm gears, thrust bearings, brake magnet coils, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operation, motor circuits, magnets, frames, intercoms, cams, hoist door hangers, tracks, guides, door operating devices, interlocks, contacts, bulb replacement in signal system, and all other elevator signal and accessory equipment.

• With respect to the hydraulic elevators, the above listed parts shall include plunger gland, packing, exposed piping, fitting, flexible pipe connections, operating control, check and relief valves, gauges, storage, discharge, pressure, and vacuum tanks. Oils, greases, and lubricants shall be of compounds that meet manufacturer’s specification. Particular attention shall be given to maintaining all emergency lighting units in an operable condition.

2. All elevator accessories / controls shall be maintained in a continuous reliable, fully operational, and safe condition.

Original design features, performance specifications and capabilities shall be maintained within manufacturer’s

15BFA024Q00000109 Page 6 of 58 performance specifications and capacities shall be maintained within manufacturer’s specifications of acceptable tolerances and variance.

3. Elevator systems shall be maintained in accordance with established industry standards, practices and procedures, manufacturer’s specifications, and recommendations, ASME Safety code requirements, other applicable laws, regulations, ordinances or codes, and Bureau of Prisons policies.

4. Elevators, equipment, appurtenance, and accessories shall be maintained to comply with the requirements of the latest edition of the American Code for Elevators and Escalators (ASME A17.1) and all other applicable laws, regulations, rules, ordinances, codes, etc. The ASME Elevator Inspection Manual, (A17.2), shall be used as a guide to establish that equipment is operating safely.

5. Machinery spaces, equipment, and storage areas shall be maintained in a clean, uncluttered, orderly manner.

Debris shall be removed from the premises, and disposed of according to applicable feeder, state, and local regulations. Approval from the Contracting Officer Representative (COR) must be obtained before storing anything in elevator machinery spaces. Supplies such as lubricants, rags, cleaners shall be secured in approved containers, and stored in accordance with Bureau of Prisons; Policy Statement 1600.12 (or latest edition), titled: Occupational Safety and Health Manual.

6. Provide 24-hour emergency callback service at no charge.

7. The COR will be notified in advance of scheduled repairs and/or preventive maintenance requiring an elevator to be removed from service for more than two hours. Maintenance or repairs requiring an elevator to be removed from service for more than two hours may require scheduling after normal business hours so as not to interfere with normal building operations. Preventive maintenance or repair work scheduled outside of normal working hours of elevator trade shall be billed extra for a premium time portion only.

8. The vendor shall assign a competent Field Engineer who will give all the work required in this agreement personal supervision and who will be responsible for the adequacy and accuracy of all work performed.

9. The preventive maintenance work shall be performed by a Journeyman Elevator Mechanic. The inspection work is to be performed by the Field Engineer assigned to the work site. In no instance shall the vendor assign the work to an apprentice or helper without a Journeyman Elevator Mechanic being present at the work site.

10.The Vendor shall repair, service, and/or replace any piece of elevator equipment, components, or part of the elevator system as is required in a well-planned preventive maintenance program. The preventive maintenance program shall consist of systematic inspection and review of the elevator equipment by the Field Engineer. The Vendor shall be responsible for establishing and carrying out an effective system for accomplishing scheduled and unscheduled maintenance, including a backlog listing of work to be accomplished. The Vendor shall develop a separate checklist for each elevator indicating the manual schedule of preventive maintenance by dates and equipment, and with a detailed description of the work to be performed.

11.Equipment under warranty shall be maintained in accordance with warranty instructions and conditions.

The Vendor shall also maintain a log of corrective action statements for each elevator. This log shall be used to indicate all repairs, replacement of parts, and adjustments performed. Each entry in the log must be signed by the person performing the work and the Field Engineer. The proposed checklists and logs shall be submitted to the COR for approval in advance of commencement of work under the agreement. All preventive maintenance scheduled for each month must be completed during that month. Requests by the Vendor for deviations from the approved schedule must be submitted with the appropriate justification, in writing, to the Contracting Officer for approval within 5 working days after the last day of each month, a monthly progress report indicating the preventive maintenance work performed during the previous month on each piece of equipment shall be submitted in writing to the Contracting Officer. This report shall be signed by the Field Engineer.

15BFA024Q00000109 Page 7 of 58

12. The check-charts and logs shall be posted in the machine room of the building and will be subject to review throughout the life of the agreement.

13. A minimum of four (4) Journeymen Elevator Mechanic hours per week for the performance of preventive maintenance is to be provided Monday through Friday.

14. In addition to the work hour requirements stated above, a minimum of two work hours per month of Field Engineer examination work is required.

15. The following examples are representative of emergency situations:

• Freeing individuals trapped in a stalled car.

• Restoring inoperative elevators that are negatively affecting the orderly operation of security of the institution.

• Detection of excessive heat, flame or smoke emanating from an elevator car or equipment room.

• Detection of unusual motion of an elevator car; or other similar anomalous circumstances.

• The Vendor shall report to MCC within 1 hour of notification and remain on site until the emergency is resolved. If the situation cannot be readily resolved, the vendor shall promptly notify the Facility Manager or after-hours Lieutenant and be prepared to explain the circumstances and provide a comprehensive action plan for resolving the situation.

• The Vendor shall respond within 2 hours of notification of a non-emergency request for service.

16.In accordance with the National American Standards Safety Code of Elevators and Escalators (current edition), and Bureau of Prisons policy, periodic, inspections will be conducted by a third party, commissioned by the Government under separate agreement. The Vendor shall designate and assign a representative to accompany the inspector during all inspections. Subsequently, the Vendor will be furnished an inspection report listing deficiencies. The Vendor will be responsible for correcting these deficiencies within sixty (60) days of the receipt of the report; and deficiency cited as emergency shall be corrected immediately. The Vendor will provide written documentation to the COR that emergency deficiencies have been corrected for purposes of scheduling a follow-up inspection

17.The Current schedule for inspections is as follows:

- ANNUALLY every December

- 5 YEAR is due September of 2029

18.The Vendor shall check the Group Automatic Operation System and make necessary tests to ensure that all circuits and time settings are properly adjusted, and that the system performs as designed and installed by the manufacturer.

19.The Vendor shall maintain the original design speed in feet per minute, performance time, including acceleration, acceleration, retardation, perform the any adjustments and/or tests necessary to maintain the original door close time within the limits of the American National Safety Code for Elevators and Escalators. Measurements of elevator speed, door operating times, door pressure, floor-to-floor performance times, leveling accuracy, group operation shall be the governing factors in determining the accuracy of the elevator maintenance and load weighing settings.

20.The Vendor is responsible for accomplishing all required testing at the intervals specified, and in accordance with with the American National Safety Code for Elevators and escalators. Copies of test results will be furnished to the COR for review and evaluation.

21.The Government may require that the Vendor make certain inspections and tests that it considers advisable to determine that the requirements of the agreement are being fulfilled.

22.The following preventive maintenance shall be performed on a weekly basis:

• Dust iron work, sweep floor, empty drip pans, re-lamp, remove trash, and check for leaks. Check run-by, buffer switch, compensating switch, and emergency stop switches.

15BFA024Q00000109 Page 8 of 58

• Check hoist motor, and regulators for excessive heat, noise, and leaks. Lubricate in accordance with manufacturer’s specifications. Renew brushes as necessary.

• Inspect oil pick-up and packing. Check for leaks and empty drip pan. Renew brushes as necessary.

• Clean controllers with blower or vacuum.

• Check switches, relays, timers, capacitors, resistors, contacts, overloads, wiring connections, and fuses.

Replace worn parts and adjust for proper operation.

• Observe operation of motor and pump, oil line controls. If creeping is excessive, correct. Test manual and emergency control. Clean and lubricate as necessary.

• Inspect printed circuit boards and other solid-state devices for cleanliness, condensation spots, evidence of heating and deterioration.

• Check to ensure proper operating function of solid-state devices.

23. The following preventive maintenance shall be performed on a monthly basis:

• Observe operation of brake. Inspect drum and shoe clearance and adjust as necessary. Lubricate pivot points and clean as necessary.

• Observe governor operation. Check electrical switches and seats. Lubricate pivot and clean as necessary.

• Check hall landings, position indicators, car stations, car call buttons, lens, light bulbs, and top and side exits. Test alarm bell, emergency stop switch, fire recall service (Key capture), and any other emergency features. Fire Recall monthly tests should be noted in the Fire Service Logbook.

24. The following preventive maintenance shall be performed on a quarterly basis:

• Inspect, clean, lubricate, and adjust roller guides as necessary.

• Complete 25% in each of the following months: September, December, March, and June. Clean rails, beams, and all related iron work in hoist way. Clean counterweights and pit area. Clean off dirt and oil from car tops. Clean switches, vanes, etc. Lubricate and adjust as necessary.

• Inspect leveling operation. Clean switches, vanes, etc. Lubricate and adjust as necessary.

• Complete 25% in each of the following months: November, February, May, and August. Clean and inspect brake for wear. Lubricate appropriate parts. Check and adjust for proper operation.

• Clean, lubricate, and inspect hangers and all car door related operating mechanisms, check rollers, upthrust, interlock, door control box, cables, door reopening devices, gibs, sills, proper operating speed, and force close speed.

25. The following preventive maintenance shall be performed on a semi-annual basis.

• Complete 50% in each of the following months: January and July. Clean, lubricate and inspect all related door operating mechanisms. Check rollers, upthrust, interlocks, clutches, self-closing devices, gibs, and sills.

• Inspect, lubricate, and adjust hoist ropes and compensating ropes as necessary. Inspect and adjust governor cable as necessary. Check all rope fastenings. Inspect guide rails and counterweights. Check slowdown and limit switches: adjust as necessary.

• Check oil levels and switches on buffers. Manually compress buffer to test for proper return.

• Drive sheave, deflector, sheave, top of counterweight, top of car. Inspect and lubricate in accordance with the manufacturer’s specifications.

• Hoist motor: inspect connections, armature, and rotor clearance.

26. The following preventive maintenance shall be performed on an annual basis.

• Inspect, clean, and lubricate safeties. Slow speed safety test done during routing tests.

• Change oil in hoist motor, geared machines, and gear boxes as per manufacturer’s specifications.

• Inspect worm gear for bottoming and backlash, thrust bearings for bearing wear.

27. Perform five (5) year full load safety test. Tag governor with date of test.

28. All Contractors will be escorted by BOP staff 100% of the time while on BOP property.

15BFA024Q00000109 Page 9 of 58

29. MCC Chicago does not have contractor parking but there is paid parking available directly across the street.

30. This solicitation requires registration with the System for Award Management (SAM) at the time an offer or quotation is submitted, excluding the exceptions outlined in FAR 4.1102(a). Registration information can be found at www.sam.gov.

31. This is a contractual arrangement and not a personnel appointment. This service does not constitute an employer/ employee relationship. Payment is based on the provision of a product or the accomplishment of a specific result (i.e., session worked). Results to be obtained will be entirely within the contractor's own unsupervised determination; and the contractor will not be subject to government supervision accept on matters of security. However, contractor performance shall be closely monitored.

1.3 SPECIAL CONTRACT CONDITIONS

Type of Contract: The Government contemplates a single award of an indefinite delivery/requirements type contract with firm-fixed unit prices resulting from this solicitation. It is anticipated that the contract resulting from this solicitation will be awarded in November 2024 and with an anticipated Effective Date of Award (EDOA) of January 01, 2025. On or about the EDOA, MCC Chicago will issue a delivery/task order to the contractor. The contractor shall commence full performance services on the EDOA.

The resulting contract will include a base year period from the effective date of award (EDOA) through 12 months from the EDOA with four (4) possible 12-month option years for renewal at the unilateral discretion of the Government. Quoters are advised that the Government has the unilateral right to exercise option periods in accordance with FAR 52.217-9, "Option to Extend the Term of the Contract.”

Performance Period(s): The anticipated Effective Date of Award (EDOA) Base Year: Effective Date of Award (EDOA) through 12 months from EDOA;

Option Year 1: 13 months from EDOA through 24 months from EDOA Option Year 2: 25 months from the EDOA thorough 36 months from EDOA Option Year 3: 37 months from the EDOA through 48 months from EDOA Option Year 4: 49 months from EDOA through 60 months from EDOA Six Month Extension Option Period

Point of Acceptance: The point of acceptance for services is MCC Chicago.

Non-Personal Services Information: This service is a contactual arrangement and not a personal appointment.

Payment is based on the provison of an end product or the accomplishment of a specific task. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. The contractor shall attend all training required by the Bureau of Prisons for contract workers. The contractor will not be permitted to attend istitution meetings, staff recalls or Government training sessions for institution staff.

Reviews: The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of supplies rendered under this contract. All records shall be subject to review by the Contracting Officer or other representative of the BOP. Payments will be denied when such service does not support the charges or if the service is deemed not necessary or appropriate. Such determinations may be made by the Contracting Officer or Contracting Officer Representative (COR), whichever is appropriate. All records shall be subject to review by the Contracting Officer or other delegated representatives of the BOP.

Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer.

Contract Administration Office (CAO): The Contracting Office at MCC Chicago is assigned to be the CAO for a resultant contract. This assignment carries with it the authority to perform all normal contract administration functions as

15BFA024Q00000109 Page 10 of 58 listed in FAR 42.302(a), items 1 through 71; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items 1 through 11.

Authorized Ordering Official: Individual task orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for MCC Chicago with an appropriate certificate of appointment. Each task order will identify the services schedule for that period. Orders can be issued orally, by facsimile, mail, or electronic commerce methods. Task orders will take the form of an OF-347 or SF-1449.

Requirements for Security Clearances: The Contractor will not be subject to Government supervision, except for security related matters and monitoring of contract performance. The following investigative procedures may be applied and appropriate forms completed before any Contractor employees are permitted inside an institution:

(1) National Crime Information Center (NCIC) check;

(2) Declaration of Federal Employment (OF-306);

(3) FD-258 (fingerprint check);

(4) Law Enforcement Agency checks;

(5) Vouchering of Employers;

(6) Employment Resume;

(7) Completed Contractor Pre-employment Questionnaire;

(8) Release of Information;

(9) Questionnaire for Sensitive Positions (SF-85 for Low Risk, SF-85P for above low risk);

(10) Credit Check, if applicable;

(11) Urinalysis, if applicable.

Quoters should also note that clause DOJ-03, Personnel Security Requirements for Contractor Employees (Nov 2021) requires that contractor personnel have a "favorable credit report". Quoters are strongly encouraged to pre-screen potential candidates for credit issues before submitting the candidate to MCC Chicago.

By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearance will be unable to enter the Bureau facility. Any individual employed by the contractor who is deemed not suitable by the Bureau requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens.

Schedule of Insurance: In accordance with FAR 52.228-5 and 28.307-2,

(a) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General Liability. (1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

(c) Automobile Liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and

15BFA024Q00000109 Page 11 of 58 customary claims.

Statement of Equivalent Hires:

The applicable fill in information for FAR 52.222-42, Statement of Equivalent Hires (May 2014) is as follows: Elevator Repairer - Code: 23210 - $67.84 plus benefits. As stated in the contract clause, this is for information purposes only.

Services Contract Labor Standards Wage Determination: the applicable Wage Determination for this requirement is WD 1995-0650, Revision 46, dated 01/23/2024. The current revision of the Wage Determination is provided as Attachment II. Orders placed against the contract will be subject to the version of the Wage Determination in effect at the time each Delivery/Task Order is issued.

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Section 2 - Contract Clauses

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title Fill-ins (if applicable)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

52.228-5 Insurance-Work on a Government Installation (Jan

1997)

52.232-18 Availability of Funds (Apr 1984)

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors (Mar 2023)

Clauses By Full Text

2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (NOV 2020)

(a) “Unsafe condition” as used in this clause means the actual or potential exposure of Contractor or Government employees to a hazardous material.

(b) “Hazardous Material” as used in this clause includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract), any other potentially hazardous material requiring safety controls, or any other material or working condition designated as hazardous by the Contracting Officer's Representative (COR).

(c) The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require Contractors to apprise its employees of all hazards to which they may be exposed in the course of their employment; proper conditions and precautions for safe use and exposure; and related symptoms and emergency treatment in the event of exposure.

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(d) Prior to commencement of work, Contractors are required to inspect for and report to the Contracting Officer the presence of, or suspected presence of, any unsafe condition including asbestos or other hazardous materials or working conditions in areas in which they will be working.

(e) If during the performance of the work under this contract, the Contractor or any of its employees, or subcontractor employees, discovers the existence of an unsafe condition, the Contractor shall immediately notify the Contracting Officer, or designee (with written notice provided not later than three (3) working days thereafter), of the existence of an unsafe condition. Such notice shall include the Contractor's recommendations for the protection and the safety of Government, Contractor and subcontractor personnel and property that may be exposed to the unsafe condition.

(f) When the Government receives notice of an unsafe condition from the Contractor, the parties will agree on a course of action to mitigate the effects of that condition and, if necessary, the contract will be amended. Failure to agree on a course of action will constitute a dispute under the Disputes clause of this contract.

(g) Nothing contained in this clause shall relieve the Contractor or subcontractors from complying with applicable Federal, State, and local laws, codes, ordinances and regulations (including the obtaining of licenses and permits) in connection with hazardous material including but not limited to the use, disturbance, or disposal of such material.

(End of Clause)

52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the first day of the current performance period through the last day of the current performance period. [insert dates].

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when--

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either--

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than deliverable, as identified in Schedule of Services [insert dollar figure or quantity], the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of the estimated quantities in the Schedule of Items within the current performance period [insert dollar figure or quantity];

(2) Any order for a combination of items in excess of the estimated quantities in the Schedule of Items within the current performance period [insert dollar figure or quantity]; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

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(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after last day of the effective performance period [insert date].

(End of clause)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

[insert the period of time within which the Contracting Officer may exercise the option].

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the

15BFA024Q00000109 Page 15 of 58

Contractor a preliminary written notice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years (months)(years).

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage-Fringe Benefits 23210 - Elevator Repairer $67.84 plus fringe benefits

(End of clause)

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond September 30 of the base year or any option year exercised. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the base year or any option year exercised, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

2852.201-70 Contracting Officer's Representative (COR) (NOV 2020)

(a) Mr./Ms. Michael Murray, Facilities Manager of MCC Chicago , 71 West Van Buren St., Chicago, IL 60605 , (312) 322-0567 ext. 1445 , is hereby designated to act as Contracting Officer's Representative (COR) underContract Number:

TBD , for the period of TBD (specify the performance period of the contract that the designation covers).

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or another representative designated in writing by the Contracting Officer. The term “technical direction” includes, without limitation, the following:

(i) Receiving all deliverables;

(ii) Inspecting and accepting the supplies or services provided in accordance with the terms and conditions of this contract;

(iii) Clarifying, directing, or redirecting the contract effort, including shifting work between work areas and locations, filling in details, or otherwise serving to accomplish the contractual statement of work to ensure the work is accomplished satisfactorily;

(iv) Evaluating performance of the Contractor; and

(v) Certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to issue direction that:

(i) Constitutes a change of assignment or work outside the contract specification/work statement/scope of work.

(ii) Constitutes a change as defined in the clause entitled “Changes” or other similar contract term.

(iii) Causes, in any manner, an increase or decrease in the contract price or the time required for contract performance;

(iv) Causes, in any manner, any change in a term, condition, or specification or the work statement/scope of work of the contract;

15BFA024Q00000109 Page 16 of 58

(v) Causes, in any manner, any change or commitment that affects price, quality, quantity, delivery, or other term or condition of the contract or that, in any way, directs the contractor or its subcontractors to operate in conflict with the contract terms and conditions;

(vi) Interferes with the contractor's right to perform under the terms and conditions of the contract;

(vii) Directs, supervises, or otherwise controls the actions of the Contractor's employees or a Subcontractor's employees.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction of the COR. If, in the opinion of the Contractor, any direction by the COR or the designated representative falls outside the authority of (b) above and/or within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer.

(e) Failure of the Contractor and Contracting Officer to agree that technical direction is within the scope of the contract is a dispute that shall be subject to the “Disputes” clause and/or other similar contract term.

(f) COR authority is not re-delegable.

(End of Clause)

BOP 2852.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS (APR 2011)

The services, although not directly…