MARKET RESEARCH QUESTIONNAIRE - FMC.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

Market Research Questionnaire Blood Supply and Transfusion Services

FMC Lexington

The Federal Bureau of Prisons (FBOP) is conducting market research in compliance with the Federal Acquisition Regulation (FAR), Part 10. The service is for the provision of Blood Supply and Transfusion services. The services will be provided to the following facility:

Federal Medical Center (FMC) Lexington 3301 Leestown Road Lexington, KY 40511

The resultant contract shall consist of one (1) Base Year and four (4) 12-month Option Years. The NAICS Code is 621991 for Blood and Organ Banks. The size standard is $40 million.

A draft copy of the Statement of Work is attached to this market research questionnaire. Additional details are forthcoming in the solicitation. A Government solicitation document to provide these services is being developed and a contract may or may not result.

Market research is being conducted to determine interest and capability of potential sources for this requirement. The information gathered from the market research will be vital in the formation and set aside status of the solicitation. The information submitted in response to this announcement is voluntary and the Government will not pay for the information requested nor will the Government compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Blood and Organ Banks is 621991, which sets the small business size standard at $40 million (below $40 million in gross revenues is considered small, above $40 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

3. **If you are a small business, what level of subcontracting, if any, would your firm utilize?

Services (except construction) require at least 50 percent of the cost of contract incurred for personnel shall be expended for employees of the concern (FAR 52.219-14).

4. Which type of form does your business use to report earned income on the individual performing the services?

W2 1099

5. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

8(a) Program HUBZone Small Business Women-Owned Small Business Service-Disabled Veteran-Owned Small Business

6. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): ____________________ Expiration date(s): ______________________

7. Can your firm provide firm fixed unit prices for future contract years (for example: a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

8. **Are Blood Supply and Transfusion Services “customarily available” in accordance to

FAR 52.237-7, Indemnification and Medical Liability Insurance (Jan 1997) in the commercial practice/marketplace?

Yes No

9. **The FAR requires the following insurances policies in accordance to FAR 28.307-2 Liability:

Workers’ Compensation and Employer’s Liability: no less than $100,000;

General Liability: no less than $500,000 per occurrence;

Automobile Liability: at least $200,000 per person, Bodily Injury: $500,000 per occurrence;

Property Damage: $20,000 per occurrence.

Are these rates and requirements consistent with regulatory requirements in Kentucky?

Yes No If no, what are the standard rates per insurance?

10. **Are Blood Supply and Transfusion Services “customarily available” in accordance to

FAR 52.225-5 Insurance – Work on a Government Installation (Jan 1997) in commercial practice/marketplace?

11. **Are Blood Supply and Transfusion Services “customarily available” in accordance to FAR 52.224-2, Privacy Act (Apr 1984) and FAR 52.224-1, Privacy Act Notification (Apr 1984) in commercial practice/marketplace?

12. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

7 days 10 days 15 days 30 days

13. Is your company registered in System for Award Management (SAM)?

Yes No _______________________ Unique Entity ID (UEI)

All potential offerors are advised that if a solicitation is issued it will include the clause at FAR 52.212-4 Commercial Items, paragraph (t) SAM. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

14. If awarded the resulatant contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance background investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

15. Has your organization previously provided or is currently providing Blood Supply and

Transfusion Services for prisons?

16. Which of the following best describes your organization?

Non-Profit Faith-Based Corporation LLC

17. Please provide the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

https://www.sam.gov/

I am very appreciative of the time you have taken to complete this questionnaire. Please submit your completed market research questionnaire and any other supporting documentation via email on or before Thursday, December 7, 2023, at 3:00 p.m. Central Time (CT) at the email below. Please feel free to contact me via email at llwheeler@bop.gov if you have any questions.

Sincerely, LaQueta Wheeler LaQueta Wheeler, Contracting Officer

NOTE: The resulting solicitation will be distributed solely through the General Services Administration System for Award Management (SAM.gov). Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:llwheeler@bop.gov

List of Laboratory Tests

i. ABO Grouping/Rh Typing - Qty 80

ii. Antibody Screen - Qty 70

iii. Crossmatch - Qty 145

iv. STAT testing Pick Up/Delivery - Qty 141

v. Leukoreducted RBC’s - Qty 24

vi. RBC’s Irradiated - Qty 136

vii. Apheresis Platelets Irradiated - Qty 120

viii. Apheresis Platelets - Qty 4

ix. DAT-IGG-C3+Control - Qty 13

x. Fuel Surcharge - Qty 100

xi. Nhance Screen - Qty 7

xii. Peg Pane l - Qty

xiii. Elution/Elution Panel - Qty 7

xiv. Antigen Surcharge - Qty 7

xv. Molecular DNA Testing - Qty 2

xvi. Cold Screen - Qty 1

xvii. ABO Resolution - Qty 1

xviii. DTT Treatment - Qty 2

xix. DDT Panel - Qty 2

xx. Additional DDT Panel - Qty 1

xxi. Emergency Fee - Qty 2

xxii. Phenotype 1 - Qty 1

xxiii. Phenotype 2 - Qty 1

xxiv. Medical Direction/Transfusion Oversight - Qty 12

FMC LEXINGTON

STATEMENT OF WORK

BLOOD SUPPLY AND TRANSFUSION SERVICES

Introduction

The Federal Medical Center (FMC) Lexington requires blood supply and transfusion services for current inmate medical missions. The primary duties will be performed at off-site reference laboratories. Services will include specimen pick-up, blood component drop-off, performing and resulting of testing, and access to laboratory reports.

This will be a contractual agreement between the contractor and the Federal Government and does not establish an employer/employee relationship. The contractor must achieve a particular result without supervision, according to the Statement of Work (SOW), within the contractor’s own determination. The contractor is required to perform all tasks outlined in the Statement of Work consistent with Laboratory Professional Standards and Bureau of Prisons Policy.

Payment will be based upon the provision of an end product or the achievement of a specific result. The contractor will not fall under Government supervision, however, monitoring will be provided by the Contracting Officer Representative (COR).

Background

The FMC Lexington is a Federal Bureau of Prisons facility that provides a medical mission for federal inmates. In meeting the medical needs of the inmate population, FMC Lexington provides essential medical care which includes laboratory services. When laboratory tests ordered fall outside the capabilities of our existing laboratory, reference laboratories become necessary to provide blood supply and transfusions ordered by physicians. It is the goal of the solicitation to establish a contractual agreement that will provide the necessary laboratory testing services for inpatient and outpatient encounters.

The FMC Lexington intends to make a single award to a responsible entity for the provision of reference laboratory testing (blood supply/blood bank reference laboratory services) as set forth in this solicitation/contract. In evaluating quotes, the Government will evaluate the accreditation standing of the proposed community-based reference laboratories (blood supply/blood bank reference laboratory services), in addition to other factors. Laboratories must currently hold Association for the Advancement of Blood and Biotherapies (AABB) accrediting certificate.

Scope

The contractor will be responsible for the following provisions:

o Provide a Transfusion Service to include supply of blood, components, and related services. The Transfusion Service is required on a 24-hour basis. Services must be provided within the same day of the request, unless otherwise arranged. STAT work-ups may occasionally be required with a 2-4 hour turn-around time for component delivery.

Blood will routinely be issued from 7:00 am – 4:30 pm, Monday – Friday. On occasion, arrangements will be made to issue blood outside those times.

o Transfusion Service will manufacture its blood and components and will perform testing in accordance with all applicable laws and regulations, including Title 21 of the Code of Federal Regulations, AABB Standards for Blood Banks and Transfusion Services and applicable provisions of Title 42 of the Code of Federal Regulations.

o Make the following information/reports available:

Copies of the Circular of Information, at least annually or upon any revision of said circular.

Notification of receipt of blood product(s) from a donor who subsequently tests confirmatory positive for viral marker tests for: HIV, HTLV, Hepatitis B, Hepatitis C, or WVN or as otherwise required by regulations issued by the Food and Drug Administration or other applicable law.

Notification of receipt of blood product(s) that are subsequently found to meet FDA qualifications for recall.

Upon request the blood center’s reference laboratory will perform compatibility testing. Upon completion of compatibility testing, each product requested will be labeled by the blood center reference laboratory with a tie tag, identifying the patient/recipient information and the product information. The results of serologic testing will be indicated as compatible or incompatible.

Schedule

Courier pick-up days and times will vary to meet the needs of the FMC Lexington patient need.

Routine and STAT pick-up of specimens will be required seven days a week, 24 hours a day.

However, most routine testing will initially be scheduled for Monday through Friday. The scheduled days are subject to change with the needs of the Government. The contractor is expected to have specimens picked up and dropped off by their courier service in the front lobby of the institution.

Qualifications

The contractor must possess the necessary skills, abilities, and accrediting certificates to perform reference laboratory testing for blood bank. It is the contractor’s responsibility to assure all of their employees meet all local, state, federal, and accrediting guidelines. It is also the contractor’s responsibility to ensure their laboratories maintain all applicable accrediting (State & AABB) certificates. Contractor must submit any relevant certifications with quotes.

Supplies

Within this service, the contractor will supply an avenue to access hard and/or electronic copies patient lab reports.

Inmate Management

Provisions of services under this contract will not require frequent or unsupervised contact with inmates as it is an offsite service. The contractor will not be responsible for the management of inmates.

Institution Security

The contractor agrees to adhere to all FMC Lexington regulations pertaining to the security, custody, and conduct of inmates. Although provisions of this contract do not require the contractor to conduct testing within FMC Lexington, the contractor’s courier service will be expected to enter the front lobby to pick up and drop off specimens.

Pricing

Services shall be provided in accordance with commercial practices.

Additional Information

This is a contractual agreement and not an appointment. All duties outlined in the Statement of Work shall be performed in accordance with the standards and methods generally accepted with the Contractor’s field of expertise.

Payment shall be based on the accomplishment of specific results, and the results to be obtained shall be entirely within the contractor’s own unsupervised determination. In order to ensure accurate records of billing, the contractor must supply a monthly invoice/statement of service rendered.

Special Considerations

The contractor shall immediately inform the Contract Officer’s Representative (COR) in writing of any adverse action taken by any local, state, federal, or accrediting agency which affects the contractor’s licenses or certifications.