Amendment 00002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

xX The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

00002

BFAO

Joshua Cortez, Contracting Officer

This amendment incorporates the following:

1) Pre-Bid Meeting Minutes and Photographs.

2) Responses to contractor questions received.

3) Attachment titled "Additional Drawings."

4) Extension of the deadline for bid submission to Thursday, November 21st, at 11:00 am PST.

There are no other changes at this time.

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

15BFA024B00000024

15BFA024B00000024

24Z2A1N

1 1

11/06/2024

10/08/2024

XXX

USP CANAAN – REPLACE HVAC ANDOVER SYSTEM

PROJECT 24Z2A1N QUESTIONS & ANSWERS

SOLICITATION 15BFA024B00000024

SUBMITTED BY P&J MECHANICAL CONTRACTORS:

1. During the onsite meeting, a point of a Safety Person onsite during the project was mentioned: Will a designated Safety person from the awarded contractor need to be onsite for the + or - 250-day duration of the project? Or would this person be provided by the others?

Clarification: A designated safety representative is not required to be on-site for the entire duration of the project. However, the contractor must comply with the requirements outlined in FAR 52.236-6, Superintendence by the Contractor (Apr 1984) and FAR 52.236-13, Accident Prevention – Alternate I (Nov 1991), as referenced on page 16 of the solicitation document.

2. Please extend questions deadline to at least one week after initial questions have been submitted.

Clarification: The deadline for questions will not be extended. All requested documentation will be posted as an attachment to the solicitation on the System for Award Management website, SAM.gov.

3. Please provide Mechanical As-Built drawings for the project showing equipment schedules and locations of mechanical equipment that should have been submitted upon completion of original project.

Clarification: Available drawings will be posted to the solicitation on SAM.gov.

4. Please provide Andover Controls As-Built drawings and peripheral equipment Data Sheets that should have been submitted upon completion of original project.

Clarification: Peripheral Equipment will be posted to the solicitation on SAM.gov.

5. To confirm: All existing Air Handling Unit valves, valve actuators, and damper actuators will remain? Pre-existing conditions of bad valves and/or actuators would be noted during new controls commissioning and submitted as need of repair?

Clarification: Correct

6. Will there be an Independent or Government provided Commissioning Agent that will oversee the project?

Clarification: Please refer to BOP 2852.201-71 Contracting Officer's Representative (COR) (June 2012) on page 27 of the solicitation document and FAO-0010 Assignment of Contract Administration Office and Functions on page

9. The contractor is responsible for meeting all technical requirements, design specifications, and applicable industry standards.

7. Who is providing the Virtual Machine Environment for the BAS Server? Is this provided by the customer or by the Contractor?

Clarification: Customer Provided/Managed VM, “A Virtual Machine (VM) instance will run the server backend and host the internal web interface.” Pending the agency FITARA approval requirements.

8. Could the pictures taken during the walk-thru be provided via share?

Clarification: Pictures will be posted to the solicitation on SAM.gov.

9. Could all the control panels have pictures taken and be provided via share?

Clarification: Available pictures will be posted to SAM.gov for review. Other controls panels are duplicates of what was taken during the site visit. Vendors were asked multiple times if they required additional pictures all responded no.

10. Could an outline of all of the mechanical equipment and controls equipment be provided if Andover Controls As-Builts are not available?

Clarification: Equipment list will be posted on SAM.gov.

11. How many electrical panels are being monitored?

Clarification: None

12. Could a report of the existing Andover system be created and provided?

Clarification: Any Available information will be posted to SAM.gov.

13. Is there a fiber network layout for the existing Andover System?

Clarification: Available drawings will be posted on SAM.gov

14. Should the new BAS control system be open architecture or proprietary?

Clarification: Statement of Work, Section II, Part D: Supports industry-standard communication protocols such as BACnet, Modbus, and LonWorks for seamless integration with existing and future BAS components. Pending the agency FITARA approval requirements.

15. Could we get screenshots of all the existing Andover Controls graphics?

Clarification: Screen Captures will be posted on SAM.gov.

SUBMITTED BY RADIUS SYSTEMS:

16. Please send screen captures of all existing graphics of equipment/systems on the front-end user interface.

Clarification: Screen Captures will be posted on SAM.gov.

17. Please send an itemized list of equipment on the BAS system.

Clarification: Equipment list will be posted on SAM.gov

18. Please send export of all existing input and output points on the system via

.txt, .pdf or .csv or .dmp file.

Clarification: Available information will be posted on SAM.gov.

19. What requirements/certifications do the appointed Safety Manager described at the pre-bid conference need to be fit for the role? Also, are they allowed to complete actual physical installation work or only allowed to supervise?

Clarification: Statement of Work, Section II, Part C: All contractors and employees shall have and wear the required personal protective equipment (PPE) always prescribed by industry standards while on the job site. It is the responsibility of the contractor to provide all PPE equipment. If ladders are required, all ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and USP Canaan locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

Clarification: The Safety Manger is not allowed to complete actual physical installation work and only allowed to supervise is to ensure the above statement is followed.

20. Are we to reuse all input devices or will these need to be replaced?

Clarification: Statement of Work, Section C, Scope of Work: The contractor shall determine the existing wiring can be utilized. The contractor shall also inspect all splices and junctions in the existing system. The contractor should estimate ten percent (10%) for faulty wire and conduit in existing BAS, if faulty the contractor will replace. If splices, junctions, wiring, and conduit are deemed acceptable the contractor can utilize existing. All work shall be in accordance with applicable Federal, State and Local codes. All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-

ABA, and Federal, State and Local codes and regulations will be considered during all phases of this project. Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and the General and the National Electric Code (NEC).

Statement of Work, Section D, Specific Requirements: The contractor shall be responsible for this project installation per current industry standards.

21. Are we to reuse all output devices or will these need to be replaced?

Clarification: Statement of Work, Section C, Scope of Work: The contractor shall determine the existing wiring can be utilized. The contractor shall also inspect all splices and junctions in the existing system. The contractor should estimate ten percent (10%) for faulty wire and conduit in existing BAS, if faulty the contractor will replace. If splices, junctions, wiring, and conduit are deemed acceptable the contractor can utilize existing. All work shall be in accordance with applicable Federal, State and Local codes. All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-

ABA, and Federal, State and Local codes and regulations will be considered during all phases of this project. Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and the General and the National Electric Code (NEC). Statement of Work, Section D, Specific

Requirements: The contractor shall be responsible for this project installation per current industry standards.

22. Are we able to reuse the existing fiber?

Clarification: Statement of Work, Section C, Scope of Work: The contractor shall determine the existing wiring can be utilized. The contractor shall also inspect all splices and junctions in the existing system. The contractor should estimate ten percent (10%) for faulty wire and conduit in existing BAS, if faulty the contractor will replace. If splices, junctions, wiring, and conduit are deemed acceptable the contractor can utilize existing. All work shall be in accordance with applicable Federal, State and Local codes. All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-

ABA, and Federal, State and Local codes and regulations will be considered during all phases of this project. Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and the General and the National Electric Code (NEC).

Clarification: Statement of Work, Section D, Specific Requirements: The contractor shall be responsible for this project installation per current industry standards.

23. "This is a 100 percent small business set-aside. You must be registered in www.sam.gov as a small business for the applicable NAICS code." Please confirm whether only small businesses can submit a bid for this project.

Clarification: Please refer to FAR 52.219-6, Notice of Total Small Business

Set-Aside, as referenced on page 13 of the solicitation document.

This project is a total small business set-aside under NAICS code 238220, with a small business size standard of $19,000,000. Offers from contractors who do not meet this size standard will be considered nonresponsive. Additionally, see FAR 52.204-8, Annual Representations and Certifications, found in full text on page 48 of the document.

24. If the installation work were subcontracted, can the vendor certify the work provided by the subcontractor?

Clarification: Acceptable, Statement of Work, Section D, Specific

Requirements: The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations.

SUBMITTED BY VIRGINIA ENERGY:

25. Are there any network drawings available depicting the locations and number of controllers connected to the network?

Clarification: Available drawings will be posted on SAM.gov.

26. Are there any elementary wiring diagrams or as-built diagrams for the existing ATC/BMS enclosures?

Clarification: Available, will be posted on SAM.gov.

27. Are copies of the HMI front end screens available?

Clarification: Will be posted on SAM.gov.

28. Is there an I/O list available for the project?

Clarification: Will be posted on SAM.gov.

29. Are there sequences of operation available for: The power plant –

a. boiler plant

b. Air handling equipment

c. Exhaust fan equipment Clarification: Will be posted on SAM.gov.

30. Is the ATC/BMS connected to and/or monitoring the backup generation system?

Clarification: No

31. Is this contract supplying new computer equipment for the system front end?

Clarification: No, Statement of Work, Section D, the front end should be a web page hosted on the VM. All system components will connect to the LAN and the locally hosted webpage accessed via existing workstations. Connect all new equipment, to include Schneider Electric Automation Servers (AS-P) or equivalent to a Local Area Network (LAN). A Virtual Machine (VM) instance will run the server backend and host the internal web interface. HVAC Technicians and Powerhouse Foremen should be able to access the application via a locally hosted website with graphics for a user-friendly interface. Pending the agency FITARA approval requirements.

32. How many workstations must be provided under this contract?

Clarification: None, see above question 31

33. Some of the existing primary control devices were observed to be non-functional. (Damper operators were removed from the damper shaft)

a. Who is responsible for repairing the primary control devices that are currently not functional?

Clarification: Owner (USP Canaan)

b. How will the existing conditions be recorded in order to take into account nonfunctional devices that will hinder sequences of operation?

Clarification: Pre-existing conditions of bad valves and/or actuators would be noted during new controls commissioning and submitted as need of repair?

SUBMITTED BY GRAINGER CONTRACTING AND SERVICES:

34. The attached controlled access drawing only has one page which appears to just be a cover page. There is no information or specifications regarding controls and sequences. Is there any more information beyond the drawing and statement of work that can be provided?

Clarification: Available drawings will be posted on SAM.gov.