STATEMENT OF WORK.pdf

STATEMENT OF WORK DENTAL HYGIENIST SERVICES FPC YANKTON

INTRODUCTION

The Federal Bureau of Prisons Field Acquisition Office, Grand Prairie, Texas intends to make a single award of an indefinite delivery requirements type contract with firm fixed prices to a responsible entity for the provision of dental hygienist services for federal inmates at the Yankton Federal Prison Camp (FPC) located 1016 Douglas Ave, Yankton, South Dakota, 57078. Information regarding the BOP and FPC Yankton may be located at www.bop.gov.

PLACE OF PERFORMANCE

The contractor shall perform all services at the Federal Prison Camp, Lay Medical Building, Health Services Department, 1016 Douglas A venue, Yankton, South Dakota 57048.

SCHEDULE

The contractor will provide an estimated 8 sessions per day, Monday through Friday, excluding Federal Holidays, between the hours of 7:30 am to 4:00 pm. A session is defined as one (1) hour. The contractor will be entitled to a 30-minute non-paid lunch per day. The services may be provided on an as-needed basis with the contractor subject to call for services. All sessions, which will include full and partial days, will be mutually agreed upon by both parties. Under no circumstances will the contractor work more than estimated 40 hours in any one week. This schedule is subject to some variation as the needs of institution vary. A schedule that is mutually acceptable to the Government and the contractor can be determined after the award of the contract.

The contract effective date of award is anticipated to be December 1, 2023 (pending availability of funds), through November 30, 2024. Should funds not be immediately available, award of the contract for the fiscal year will be postponed until such time as funds become available.

SCOPE OF WORK

The contractor shall provide dental hygiene care, on a non-discriminatory basis to include, but not be limited to evaluation and diagnosis of periodontal disease, exposing radio graphs, scaling, polishing, preventive education, and comprehensive health and dental history of inmate patients. The contractor will also perform any dental services required by the Chief Dental Officer which may include administrative and clerical tasks.

SUPPLIES

All necessary supplies, equipment, and materials that the contractor may routinely need will be provided by the Health Services Department at the institution. If specific supplies and/or equipment is necessary for the contractor to provide the required services, he/she shall forward their request to the Health Services Administrator. The contractor will be expected to account for all materials and supplies placed under his/her disposition. The FPC will supply contractor with appropriate personal protective equipment. This does not include any type of uniform or lab coat.

The FPC will be responsible for any repair, cleaning and inventory required for the personal protective equipment, but the contract hygienist shall perform all required user maintenance.

ACADEMIC EXPERIENCE AND/OR SPECIAL QUALIFICATIONS REQUIRED

The contractor shall meet the following qualifications:

a. Be a graduate of an American Dental Association approved school of dental hygiene;

b. Be a registered Dental Hygienist, or pending registration; and

c. Be licensed, or pending licensure, to practice dental hygiene in any of the states or territories of the United State of America.

Qualifications for a contractor's employee shall be submitted to FPC Yankton upon award and prior to performing any Contract Security/Investigative Requirements.

METHOD OF PERFORMANCE

The contractor will be required to provide all health care services mentioned above in a manner consistent with community standards; utilizing the principle of professional practice and ethical conduct, in an efficient and economic manner. These services, although not directly supervised, will be ·reviewed by members of the medical http://www.bop.gov/ staff at the FPC. The contractor will cooperate in maintaining appropriate medical records for all services performed on federal inmate patients.

The contractor shall provide a point of contact individual who shall be responsible for the performance of work. The point of contact shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contractor shall designate this individual, in writing, to the Contracting Officer before the contract start date. An alternate may be designated, but the contractor shall identify those times when the alternate shall be the primary point of contact. It is preferred the contractor send centralized billings on a monthly basis for all services provided during the previous 30 days. Invoices are to be sent to the address in block 18a of the SF 1449.

MEDICAL RECORDS

The contractor will participate in maintaining appropriate documentation of services performed on federal inmate patients. It is understood that upon request, the contractor will have access to the BOP medical records of federal inmates for whom the contractor has provided service. In accordance with FAR 52.224-1 and 52.224-2, the contractor will occasionally use, disseminate and/or handle records that contain a confidential medical history. All medical records will be handled in accordance with the Bureau of Prison's Health Services Manual (Program Statement 6000.05) medical record policies, as amended, and in accordance with Program Statement 1237.13, Information Security Programs, and Program Statement 1237.15, Information Resources Protection.

The contractor shall adhere to all standards and regulations-associated with the Joint Commission on Accreditation of Health Care Organizations (JCAHO) and the American Correctional Association Foundation/Core Standards for Adult Correctional Institutions and BOP regulations. Additionally, the contractor shall be required to maintain a system of records on inmates in accordance with Federal Acquisition Regulations 52.224-1, Privacy Act Notification, and 52.224-2, Privacy Act.

HEALTH REQUIREMENTS

At a minimum, the medical personnel provided by the contractor shall be free of physical defects or medical conditions which might reasonably be expected to place other workers, patients, or the public at risk.

As a condition of this contract, all contractor employees who will have patient contact or exposure to biological or pathological specimens shall be immunized against, be granted an immunization waiver, or have documented proof of immunity to rubeola, rubella, mumps, polio, and hepatitis B. In addition, all Contractor employees shall be free of infectious diseases (such as active tuberculosis and viral hepatitis) which might reasonably be expected to place other workers, patients, or the public at risk.

INMATE MANAGEMENT

Provisions of services under this contract, will require frequent and unsupervised contact with inmates. The contractor will not be responsible for them management of inmates other than to ensure that those inmates involved in activities within the contractor's scope of work shall abide by all rules in effect to ensure their safety and well-being.

Any infraction to the rules and regulations on the part of an inmate will be reported to the HSA or a Correctional Supervisor.

INSTITUTION SECURITY

The contractor agrees to adhere to all regulations prescribed by the institution for safety, custody, and conduct of the inmates. The contractor shall attend a four- hour orientation training program before assuming his/her duties.

Reimbursement to the contractor for the time spent in institution security orientation or other periodic security related training will be at the contract, rate, prorated hourly.

A urinalysis test is required for detection of marijuana and other drug usage before the contract, is awarded. If the proposed contract, is with a company and the individual(s) assigned to perform the work test(s) positive, the individual(s) shall be excluded from performing the contract and the contractor shall provide acceptable replacement personnel subject to the same security requirements

The contractor must be in compliance with Department of Justice regulation at 8 CFR 274a regarding the employment of aliens. A copy of this directive is available upon the contractor's request.

NON-PERSONAL SERVICES STATUS

Award of this contract, will result in a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. This service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters; however, the contractor's performance will be closely monitored. PerFAR37.401:

a. This contract, is a nonpersonal health care services contract, under which the contractor is an independent contractor;

b. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of the services rendered;

c. The contract, must indemnify the government for any liability producing act or omission by the contractor, its employees and agents occurring during contract, performance;

d. The contractor must maintain medical liability insurance per clause 52.237-7 and any subcontracts for provisions of health care services must also meet the clause requirements.