Questions and Answer HON Final.pdf

FDC HONOLULU – ROOF REPLACEMENT

PROJECT 22Z6AD1 QUESTIONS & ANSWERS

SOLICITATION 15BFA022B00000005

SUBMITTED BY CERTIFIED CONSTRUCTION, INC.:

1. Please confirm working hours of 5:30 AM – 1:30 PM Monday thru Friday.

CHANGE: Hours are from 5:30 a.m. to 1:30 p.m. Monday-Friday, (except federal holidays) unless otherwise indicated.

2. Will access to the various roof levels be granted from the inside of the building?

CLARIFICATION: Provisions will have to be made for this request during the project to be processed through the building. Refer to Specifications page 011000-2, 1.5.

3. Is weekend work allowed with prior approval?

CLARIFICATION: Weekend work is not authorized. Additionally, refer to response on question 1.

4. After security background checks have been approved, please advise an approximate amount of time for each worker to access the roof once the building is entered.

CLARIFICATION: Refer to Specifications page 011000-3, 1.6.

5. Will access be granted with a large boom truck crane at various areas around the building to facilitate removal of existing roofing materials and loading of new roofing materials?

CLARIFICATION: Yes with minimal impact to egress to and from the building. Refer to Specifications page 011000-2, 1.5. See also Drawing T1.0, General notes, 5.

6. Various areas will have to be accessed in various areas around the building for large dump trucks/dumpsters, cranes, etc. Will the contractor be allowed to leave large equipment staged onsite throughout the day and overnight?

CLARIFICATION: Refer to Specifications page 011000-2, 1.5.

7. Can the contractor secure equipment and tools overnight on the various rooftop levels?

CLARIFICATION: Yes, tools will need to be secured in a secure metal job box and locked with a BOP lock at the end of each workday. Refer to Specifications page 013100-5,1.8.

8. Can a porta-potty be placed on the rooftop and secured for daily use?

CLARIFICATION: Yes, the porta-potty must be secured with a BOP lock at the end of each workday. The location for temporary facilities will be established via the requirements of the Pre-Construction meeting. Refer to Specifications page 013100-5,1.8. Page 015000-4, 3.6.

9. Will there be security personnel on the rooftop during the workday to observe and/or escort workers?

CLARIFICATION: Yes.

10. Sheet T2.2 provides the roof deck slope information for each individual roof.

Note 2 states, “CONTRACTOR TO VERIFY SLOPES PRIOR TO ORDERING TAPERED INSULATION”. Being that the existing deck slopes cannot be confirmed prior to bid, any roof noted to have an existing sloped deck is understood to be sloped at 2%. Please confirm that if the roofs with an existing slope do not meet the 2% minimum requirement are discovered after award, the additional costs incurred by the contractor due to tapered insulation requirements will be provided to the contractor in a change order.

CLARIFICATION: See “Notes” #2 on T2.2. The slope on the main deck is 2% but tapered insulation will be required to achieve 2% on the crickets.

11. Please advise if more than 5 parking stalls may be allotted to the contractor for personnel and equipment staging. Approximately 15 stalls would be required.

CLARIFICATION: A minimum of five parking stalls will be available.

SUBMITTED BY PENNS CONTRACTING INC.:

12. Can we install a temporary roof hoist on each roof section?

CLARIFICATION: Yes. Any new connection points to the building exterior will be repaired and restored to original by the contractor.

13. Can we have an area at ground level just below for each roof section to bring material up and down the exterior of the building? This would be for a short duration.

CLARIFICATION: Yes. Exact location and duration will be coordinated, verified with, and approved by the COR.

14. Is there a preferred method to install and remove material from roof?

CLARIFICATION: It will be the Contractor’s means and methods to install and remove material from roof. Refer to Specification, Page 024119-5, 3.5

15. Will we be allowed to load and leave materials on the roof to facilitate several days of work?

CLARIFICATION: Yes.

16. Can tools in a secured box and materials be left on the roof?

CLARIFICATION: Yes, Refer to response on question #7.

17. Can lightning arresting cables be disconnected and reinstalled at the end of the day to facilitate roof removal?

CLARIFICATION: Yes. Refer to Specification, Page 024119-6, 3.5.

18. Being the time frame specified is 5:30 a.m. to 1:30 p.m. Can this time be modified? As of now, it is dark until approximately 6:30 a.m. Would a 7:00 a.m.

to 3:30 p.m. be acceptable?

CHANGE: Refer to response on question #1.

19. Can we eat lunch on the roof?

CLARIFICATION: Yes. The use of the premises and existing buildings will be disseminated. Refer to Specification, Page 013100–5,1.8 .

20. Are there any restroom facilities on or adjacent to roof?

CLARIFICATION: No.

21. Are there any third party inspectors on this project?

CLARIFICATION: There will be no third party inspector that will be hired by the BOP. The Contractor will refer to Specification, 075600.13

22. Will any designated inspectors do destructive testing?

CLARIFICATION: No destructive testing will be performed by the owner.

23. Who has the final say in discrepancies between RFP and manufacturer specifications?

CLARIFICATION: The government has final say and approval on all discrepancies.

24. There are several HVAC units on the roofs that may bring outside air into the building, if needed, can these be shut off to limit any odor that may be introduced into the facility?

CLARIFICATION: Coordinate with and inform the COR with a written notice in advance, at least 72 hours prior to any unit shutdown.

25. How many goes can we anticipate for the NCIC background check?

CLARIFICATION: Refer to Solicitation 15BFA022B00000005 Pages 22–34 and Specification, page 011002-3, 3.4.

26. What will be the entry process on a daily basis?

CLARIFICATION: Sign-in process, tools inventory, and COVID entry procedures has to be completed daily.

27. What will be the route taken to access the roof on a daily basis?

CLARIFICATION: Workers will be escorted to the appropriate level as needed daily.

28. What is the expected amount of timeframe we could experience for work excluding processing?

CLARIFICATION: The time will be dependent on the amount of staff and tools checked in daily. Approximate time may be 30 minutes.

29. Is material allowed to be staged outside of the lay down area?

CLARIFICATION: No materials are allowed to be staged outside of the lay down area or existing roof areas.

30. Construction materials are experiencing unprecedented delays. In the contract duration, what is the allowable time for lead time on material?

CLARIFICATION: Material procurement will need to be within the period performance within Contractor’s contract completion date. Procurement of materials are within the means and methods of the contractor.

31. Will ION Drug Scanning be used on a daily basis?

CLARIFICATION: Yes, randomly as required.

32. Will there be a designated location for dumpster purposes? Will various locations around the prisons be accessible to stage dumpsters for different phases of the roof?

CLARIFICATION: Yes, with limited locations and limited duration. Refer to Specifications, pages 017419-2, part 3, and 013100-5,1.8.

33. Will dumpster be allowed to remain on the premises with debris inside?

CLARIFICATION: Waste debris shall be removed once roll-off container is at capacity. Refer to Specifications, pages 017419-2, part 3, 015000-3, 3.4, and 013100-5,1.8. AND UPON COMPLETION OF WORK CONTRACTOR SHALL REMOVE DEBRIS, RUBBISH, WASTE, AND SURPLUS MATERIAL FROM PREMISES. T.1.0

34. Can you provide pictures of top tier roof section where antennas are located?

CLARIFICATION: REFER TO PHOTOS #Q21, #T18 (P18), #V21, #V16 (P22), #S15 (P23)

35. Per Selective Demolition, Informational Submittals, is it the Contractors responsibility to provide an Engineering Survey of the condition of the building?

What is the extent of this survey?

CLARIFICATION: Contractor to provide photo documentation prior to working in any particular area of work to document existing conditions.

36. If an HVAC unit is required to be removed for roofing purposes, will it be required of the Contractor to provide temporary HVAC?

CLARIFICATION: No. Only if the out-of-service will be in excess of 72 hours.

Additionally, coordinate with and inform the COR with a written notice in advance, at least 72 hours prior to any unit shutdown.

37. Where the outlines/locations of the “Walkways” that are on the roof for the slip resistant coating

CLARIFICATION: The walkways will be 36” wide and located on all roof areas except 11 and 12. The exact location will be provided during construction. For bidding purposes assume a total length of 2,200 feet.

38. What roof test and inspections will the Owner engage in with a Roof Inspector?

CLARIFICATION: Refer to the Specification’s quality assurance section that requires approval.

39. Will the original drawings with revisions made in red ink be sufficient for the “as-built” drawings?

CLARIFICATION: Yes.

40. What are the requirements on the lay down yard security fencing? Is Razor Wire required along the top of the fence?

CLARIFICATION: No other requirements stated as referred to Drawing T2.1. Will need to be removed and restored at the end of the project and put in its original condition. Posts not to exceed 10 foot spacing between posts and must be stable and secure.

41. What time will contractors be required to perform clean up on the job site?

CLARIFICATION: Time will depend on the amount of clean up required and determined by the contractor to ensure completion by the 1:30 p.m. end time.

42. Will equipment be allowed to stay on site such as Crane, Man Lifts, Forklifts, etc?

CLARIFICATION: Yes, only for the stage of ongoing work currently in progress requiring the equipment. The COR will designate parking and staging areas as work progresses.

43. What type of power source will be accessible at each roof location?

CLARIFICATION: Single phase 120v.

44. Is the contractor responsible for any repair to concrete wall or concrete roof deck damage that has occurred prior to commencement of work?

CLARIFICATION: No, only responsible for the work required in the contract, unless the damage was incurred during this work.

45. Will the General Contractor be required to have an on-site supervisor at all times?

CLARIFICATION: Yes. Refer to specification Section 013100 PROJECT MANAGEMENT AND

COORDINATION.

46. What are the requirements and/or allowances for the General Notes 20 of the drawings? That the area that is demolished must be reroofed in the same working day? Would ensuring the roof portion that is demoed is watertight via temporary roofing protection acceptable?

CLARIFICATION: T1.0, general notes # 20., refers to the amount of the roof torn off, shall be “re-roofed” in the same day. Areas should be kept to minimum for temporary roofing protection. Remove no more existing roofing than what can be covered in one day by new roofing and so that building interior remains watertight and weather tight. Refer to specification page 024119-6, 3.6.

47. What are the maximum amount of contractor personnel that can be allowed on site?

CLARIFICATION: Up to three groups may work on a limited amount of areas at the same time. That includes the roof or on the ground.

48. How many escorts will we be provided during the project? There is a possibility of ground and roof crews operating simultaneously.

CLARIFICATION: We are anticipating three escorts per day. Refer to solicitation page 15BFA022B00000005 Page 9 of 51 and specification page 013100-5, 1.8.

49. Will the roofs be completed in certain phases? Will the roofs to undergo replacement be in order by discretion of the contractor?

CLARIFICATION: Yes, at the discretion of the Contractor working from the top down and no storage will be allowed on any newly completed roof areas at any time.

50. Will certain areas of the parking lot be accessible for equipment staging when doing a certain portion of the roof area?

CLARIFICATION: Refer to response on Question#42.

51. What is the maximum amount of down time/shut off time can equipment have if needed for roof replacement?

CLARIFICATION: Refer to response on question #36. Depending on the type of equipment, coordinate with and inform the COR with a written notice in advance, at least 72 hours prior to any unit shutdown. All existing antennas and lightning systems is/are exempted from any down time/shut off.

52. Are there any COVID-19 requirements for testing or vaccinations?

CLARIFICATION: Based on state, local and institutional requirements on entry.

SUBMITTED BY ELITE PACIFIC CONSTRUCTION, INC:

53. Please clarify work hours. Work hours noted in Section 01100, paragraph 1.7.B states to limit work to normal business working hours of 6:30 a.m. to 3:30 p.m., Monday through Friday, (except federal holidays). Solicitation Page 7 of 15, Section FAO-0006 states that the project schedule is based on a normal forty hour work week, eight hours per day, Monday through Friday, excluding Federal Holidays. Normal working hours were identified as 5:30 a.m. to 1:30 p.m., Mondays through Fridays at the pre-bid conference.

CHANGE: Refer to response on question #1.

54. Section 076200, paragraph 1.9.A.1 refers to 30-year special warranty on factory-applied finishes. Please confirm that special warranty for factory-applied finishes is not applicable to this project as paragraph 2.2.B.3 indicates nonpatinated, exposed mill finish (mill finished copper warranty is not available).

CLARIFICATION: The warranty applies to the entire roofing system including the flashing and is provided by the roofing system manufacturer (Tremco or equal).

55. As requested during the pre-bid conference site visit, please provide photos of items identified during the viewing of roofs 9 and 10.

REFER TO ATTACHED PHOTOS

56. Please provide photos of all other roofs not available for viewing during the pre-bid conference site visit. Generally:

REFER TO ATTACHED PHOTOS

a. Conduit penetrations through roof

REFER TO PHOTO #O19 (P29), #Q22 (P30)

b. Roof-to-concrete wall flashing:

REFER TO PHOTO #G19 (P7), #K19 (P8), #K23 (P10), #C19 (P26)

c. Roof-to-metal siding flashing

REFER TO PHOTO #F20 (P10), #I24 (P11)

d. Roof curbs at roof top HVAC or other electrical/utility equipment

REFER TO PHOTO #T1 (P29), S23 (P27), #K10 (P9), #Q22 (P30), #U14 (P32)

e. Roof curbs at roof top access hatches

REFER TO PHOTO #S23/#M23 (SEE RED SQUARE) (P27)

f. Roof/flashing at intersecting points with existing pedestal and parapet roof lights

REFER TO PHOTO #G19 (P7), #S15 (P23), #S7 (P18), #U23 (P31), #W8 (P32)/TYP

g. Rooftop laid conduit

REFER TO PHOTO #C17 (P25), #F19(P5)

h. Rooftop laid ground wire and connection points to flashing scheduled for removal and replacement with new.

REFER TO PHOTO #V16 (P22), #V21 (P22), #C17 (P25)

i. Antenna and guy wire

REFER TO PHOTO #Q21, #T18 (P18), #V21, #V16 (P22), #S15 (P23)

57. We respectfully request extension of the RFI submission due date to accommodate sufficient time for Contractor’s to review the photos of roof areas not available for viewing during the pre-bid conference site visit.

CLARIFICATION: Please refer Solicitation Amendment 1.

58. Where rooftop equipment are scheduled for removal to repair/provide new curbs and/or flashing (reference Details 9/A3.1, 10/A3.1, 12/A3.1; Roof 1 AC Unit #3, Roof 3 AC Unit #6, Roof 4 equipment Note 9 near GL D, Roof 9 2 each equipment Note 6 near GL E-F, Roof 10 AC Unit #10, 1 each equipment note 6 near GL 13 and 2 each equipment Note 6 near GL 11-12), please clarify/identify:

CLARIFICATION: The equipment size and type are as shown on plans, the point of connection will be provided to the awarded contractor, and temporary utilities will not be required unless equipment is planned to be non-operational for more than 72 hours. Refer to response on question #36.

a. Size, type of equipment and what the equipment serves

b. Point of connection for disconnect and reconnect

c. Any temporary utilities required for duration of equipment is disconnected while performing the new curb and flashing work

59. Reference Detail 6/A3.1, indicating installation of new flashing beneath the existing equipment. This detail indicates that rooftop equipment should be removed to remove the existing and install new curb flashing. Please clarify/identify:

CLARIFICATION: As shown on plans. Refer to response on question #58.

a. Size, type of equipment and what the equipment serves

b. Point of connection for disconnect and reconnect

c. Any temporary utilities required for duration of disconnection to perform the new curb and flashing work

60. Reference Detail 11/A3.1. At Roofs 9 and 10 available during pre-bid conference site visit, it was observed that the grounding cable was laid directly atop the existing roof. Please confirm intent is to provide 4”x4” blocking beneath the existing grounding cable to be re-laid upon roof replacement work.

CLARIFICATION: Confirmed.

61. Where existing grounding cables are to be disconnected from equipment, flashings to facilitate the new work, please advise:

a. Upon disconnection of cables for roof removal, will it be acceptable to reconnect the grounding cables only after completion of new roof, and without any temporary connections during roof replacement?

CLARIFICATION: Whenever the equipment is operational, it must be grounded

b. If temporary connections are required, please provide details and points of connection.

CLARIFICATION: Temporary grounding is the responsibility of the contractor.

c. Prior to disconnection and upon reconnection of existing cables, will certification of grounding be required by Contractor or by Government? If applicable, please provide testing and certification requirements.

CLARIFICATION: No. Reconnect to match existing. No testing required.

d. Please confirm intent is to reconnect existing cabling, without extension or providing new cabling.

CLARIFICATION: Reconnect to match existing. Minor extension of cabling may be required.

62. Pitch pockets were visible at some of the existing conduit penetrations and associated electrical panel supports through Roof 9 and 10 available for viewing at the pre-bid conference and site visit. Detail 8/A3.1 does not indicate pitch pockets for conduit penetrations. Please confirm intent is to remove all pitch pockets and flash conduit penetrations per Detail 8/A3.1.

CLARIFICATION: Confirmed.

63. Reference tie down anchors. Noted at Roofs 9 and 10 during the pre-bid conference site visit tie down anchor pedestals have cap flashing with anchor bolt penetrating through cap flashing. Drawings refer to Detail 2/A3.1 that indicate copper counter flashing.

a. Please clarify intended flashing details for all tie downs at all roofs, as Detail 2/A3.1 does not appear to be applicable for the tie downs at Roofs 9 and 10. Is Detail 2/A3.1 applicable to other tie downs at other roofs?

CLARIFICATION: Provide complete new flashing on anchor pedestals as noted.

Anchor bolt shall remain in place.

b. If cap flashing exists at tie downs and will require removal and replacement with new, please provide details on the existing tie down connection. Are the tie downs to remain in place, with new cap flashing installed around the tie downs?

CLARIFICATION: Provide roof system manufacturer standard detail to ensure watertight construction.

64. CPARS (Contractor Performance Assessment Report System) evaluations were mentioned during the pre-bid conference. Some Clients and Government Agencies will not complete performance evaluation forms or may have already completed evaluations through CPARS. Will it be acceptable for the Contractor to provide completed CPARS or other official contractor evaluations with their submission in lieu of requesting clients complete and submit the evaluations directly to the Contracting Officer for this proposal?

CLARIFICATION: Yes, completed CPARS Evaluations are acceptable for past performance.

65. Section 024119, paragraph 1.6.B states, “Engineering Survey: Submit engineering survey of condition of building.” Please clarify if this survey is applicable to this project. If so, please identify which items shall be surveyed and to what extent.

CLARIFICATION: Refer to response on question #35.

66. Section 070150, paragraph 3.1.A state to protect existing membrane roofing system that is to be reroofed at a later date and describes MEPS and plywood. As the entire roofing system is scheduled for removal and replacement through the project, please confirm that this section is not applicable to this project.

CLARIFICATION: Protect existing roofing to be replaced later under this contract.

The purpose of this section is to ensure the existing roof is not damaged resulting in leaks prior to its scheduled replacement.

67. Section 075600.13-9, paragraph 2.9 specifies walkways; paragraph 3.7.C states, “Locate as indicated on Drawings.” Drawings do not indicate location of walkways. Please identify locations and dimensions of walkways to be installed.

CLARIFICATION: The walkways will be 36” wide and located on all roof areas except 11 and 12. The exact location will be provided during construction. For bidding purposes assume a total length of 2,200 feet.

68. Section 06 10 00 includes reference to preservative treated and fire-retardant lumber. Please confirm new roof nailers are required to be preservative treated only and not fire-retardant lumber.

CLARIFICATION: Provide both preservative treated and fire retardant per specification.

69. Please confirm that the Surety warranty is limited to 2 years.

CLARIFICATION: Please refer to Solicitation clause FAO-0001 Bonds

SUBMITTED BY PACIFIC FEDERAL CONTRACTORS, LLC:

70. Please provide all photos taken during the pre-bid site visit on March 2, 2022 to all attendees for their reference.

CLARIFICATION: Refer to attached photos

71. Please advise if there is any information available, such as as-built drawings or core samples, to determine the thickness of the existing insulation and roofing assembly that is to be removed.

CLARIFICATION: Refer to attached photos #J23, pages 11-15

72. Please advise if extension ladders (either ones that are already installed on the building or ones to be provided by the Contractor) can be used to access the lower elevation roofs from the outside of the building.

CLARIFICATION: As long as state, local and all applicable safety measures are in place.

73. Please advise if it would be allowed to bring a portable toilet to the roof for Contractor use.

CLARIFICATION: Refer to response on question number 8.

74. At the conclusion of the pre-bid site visit held on March 2, 2022, an area in the back of the building was shown for a laydown area to store material. Please advise if any additional area(s) around the building may be granted to store any other items required for the project, such as cranes, manlifts, telehandling forklifts (Gradalls), and rolloff bins/rubbish bins.

CLARIFICATION: Yes, see response to question number 42.

75. Specification Section 011000, Summary of Work, Para 1.4.A.9 states that the Contractor is to obtain any permits required. To the best of our knowledge, an FAA crane permit is required, but no further information is provided on what other permits, such as building permits from the City & County of Honolulu, are necessary. Please advise on this information so all bidders may include these costs in their bid.

CLARIFICATION: We are not aware of any other permits required other than coordination with the FAA. It is the responsibility of the Contractor to obtain any required permits. Refer to specification pages 011000–2, 1.4, 014000–3, 1.5

76. Overall, minimal information is provided on waste disposal facility requirements, besides Sheet T1.0, General Note 8 which states that debris, rubbish, waste and surplus material must be removed from the premises daily.

Please confirm that it is permitted to have at least one roll off dumpster/rubbish bin onsite throughout the course of the project to minimize disposal costs. Furthermore, please confirm if it is permitted to leave both new and old material on the roof to efficiently store and dispose of more material at once, provided that this is secured in place so this is not removed by heavy winds. ?

CLARIFICATION: Refer to response for question 33. Contractor will clean the work area at the end of day.

77. In conjunction with the above question, please advise if the contractor may utilize the mechanical room between roofs 9 and 10 that was shown on the pre-bid site visit for material and tool storage, along with other similar nearby rooms for other lower roofs that were not shown on the visit.

CLARIFICATION: Only the amount of materials estimated to be used during the stage of work shall be stored at each site location when actual work is ongoing.

Contractor is responsible for securing any and all related project material and responsible for any adverse conditions resulting from wind or weather related events. All arrangements must be approved by the COR during the particular stage of work.

78. Specification Section 013100, Project Management and Coordination, Para 1.4.B lists the Project Manager, Project Superintendent, Quality Assurance Supervisor, and site Safety Officer as key personnel, while stating that the Superintendent and Quality Assurance Supervisor cannot be the same person. Please advise if the Project Manager and Quality Assurance Supervisor can be dually held positions by the same person.

CLARIFICATION: Yes.

79. Specification Section 024119, Selective Demolition, Para 3.1.B states that the Contractor is responsible to “Review Project Record Documents of existing construction or other existing condition and hazardous material information provided by Owner.” While it is not believed that hazardous materials will be encountered, as stated in Para 1.9.D, to the best of our knowledge no record documents were provided. Please provide all available documents, if applicable.

Hazardous Materials:

CLARIFICATION: It is not expected that hazardous materials will be encountered in the Work. It states in the specifications, If suspected hazardous materials are encountered, do not disturb; immediately notify Architect and Owner. Hazardous materials will be removed by Owner under a separate contract. Refer to specifications page 024119-3, 3.1., Drawings, T.1.0, 11.

80. Specification Section 011000, Summary of Work, Para 1.6.A states that the Contractor is to “Perform the Work so as not to interfere with Owner’s day-to-day operations” and “Maintain existing exits unless otherwise indicated”. To the best of our knowledge, no further information is provided on these day-to-day operations. Please advise if there are any for all bidders to be aware of so that proper scheduling may be anticipated.

CLARIFICATION: This is a secured Federal Detention Center. Day-to-day Operations are not disclosed to the contractor and are a need-to-know.

81. During the pre-bid site visit held on March 2, 2022, Contracting Officer Mr.

Martin Guidry stated that the working hours for this project would be from 5:30am to 1:30pm. Specification Section 011000, Para 1.7.B states that on-site work hours are limited to between 6:30am to 3:30pm, Monday through Friday, (except federal holidays) unless otherwise noted. Please confirm the working hours for this contract. Please note that the specified working hours stated by Mr. Guidry only spans 8 hours compared to the 9 hours in the specifications. This does not leave room for a standard 30-minute lunch break along with 8 hours of work.

CHANGE: Refer to response on question #1.

82. During the pre-bid site visit held on March 2, 2022, extensive security protocol was in place for all visitors. When construction for this project begins, please advise on how this daily process may be expected to differ, if at all, for workers visiting the facility on a daily basis and if any “lesser” measures (e.g. not requiring the same paperwork to be filled out daily) are anticipated. It is understood that the “group of 10” rule will be adhered to based off of what was verbally communicated during this visit, but please confirm this as well.

CLARIFICATION: Escorts will move contractors in groups of ten (10) to the work site each day.

83. During the pre-bid site visit held on March 2, 2022, it was verbally stated that a total of five (5) parking stalls would be granted for Contractor use.

Please confirm that this is correct.

CLARIFICATION: Refer to response in question number 11.

Furthermore, please advise if it is possible to briefly block any areas of the parking lot for Contractor use, provided that this is coordinated with the facility with advance notification given as requested to all applicable parties.

It is anticipated that this will need to be done in order to bring new material to various areas of the roof and to remove existing roofing from the roof to ground level for disposal.

CLARIFICATION: The COR will designate parking and staging areas as work progresses. Refer to response in questions 41 and 42.

84. Please advise on if the Contractor may use the one-lane road encircling the back of the FDC building and if this may be accessed from either the front parking lot or from Aokea Pl.

CLARIFICATION: The COR will designate parking and staging areas as work progresses. Fire lane use will be arranged with the COR prior to use and must be cleared by 1:30 p.m. each day. Refer to response in questions 41 and 42.

85. Sheet T2.2, Wall Coating Repair Note 2 states that any uncoated wall above the new roof counter-flashing shall be coated. During the pre-bid site visit held on March 2, 2022, all visitors were only able to visit roofs 9 and 10. Neither of these roofs seemed to have any uncoated wall, but this could not be fully determined for all other roofs. Please advise if this requirement may be waived for the time being so that if this work is required, a change order may be granted at a later time.

CLARIFICATION: The roof termination must extended up the wall at least as high as the existing. Refer to specifications pages 076200-1, 1.3, 075600.13-3, 1.6, 076200-4, 2.4., 076200-6,3.3, 013100-7, 1.8, Sheet T2.2. REFER TO ATTACHED PHOTOS

#J23, PAGES 11-15

86. No specific detail is provided on Sheet A3.1 for new work at any of the existing concrete roof anchor bases. Please confirm if the entire cap flashing piece that covers the whole base is to be replaced and if the existing roof anchors are to remain or be replaced.

CLARIFICATION: Refer to response in question 63-a

87. During the pre-bid site visit held on March 2, 2022, it was verbally communicated that all Contractor employees onsite had to be U.S. citizens. Please advise if lawful permanent residents (aka “green card holders”) may be authorized for work on this project.

CLARIFICATION: Please refer to Solicitation clause DOJ-03 Personnel Security Requirements For Contractor Employees

88. Please advise if radios/“walkie-talkies” may be used by the Contractor during construction. This will be critical for onsite communication if cell phones are not allowed, particularly during crane use.

CLARIFICATION: Yes, 2-way radio, no Blue tooth or internet access. Will be inventoried with tool equipment. COR will require a radio to monitor all radio transmissions. Arrangements must be approved by the COR prior to the particular stage of work requiring two way communications of any type.

89. It is assumed that all Contractors will have to be escorted and supervised at all times. Please advise if it is allowed for the contractor to work on multiple areas of the building at different times with multiple escorts and supervisors provided. Only if ample escorts are available.

CLARIFICATION: Refer to response on #47.

90. Please advise if it is allowed for all Contractor employees to bring their lunch and drinking water through security on a daily basis.

CLARIFICATION: Yes. All items brought into the secure area will be subject to inspection.

91. Should any of the Contractor’s employees need to leave the site for any reason, such as for picking up materials or tools, personal and medical reasons, or for any other reasonable immediate reason or emergency, please confirm that all other employees may continue work as the employee(s) is/are escorted out of the premises.

CLARIFICATION: Yes. As long as there is an escort available for this request.

92. Section 015000, Temporary Facilities and Controls, Para 3.3E states that the Contractor’s use of existing toilet facilities will not be permitted. Given the nature of this project and security required to move throughout the building, please advise if this requirement may be waived, provided that the Contractor helps maintain the cleanliness of facility restrooms.

CLARIFICATION: Refer to response on question number 8.

93. Please advise on the procedures required for the contractor to bring power tools, sharp objects, and any other items that would normally be considered prohibited, but necessary to complete the work in this project, through the front security area.

CLARIFICATION: Yes. Check in only the required amount of tools to complete the work required. The tools required will be have to be approved and inventoried.

Refer to specifications page 011000-2, 1.5.

SUBMITTED BY KAPILI CONSTRUCTION LLC:

94. Five parking stalls are going to be allocated to the contractor during construction. Would the contractor be able to utilize additional stalls at different locations of the parking lot to load and dispose the various roof sections? Or will the 5 parking stalls change, depending on the roof area being worked on?

CLARIFICATION: Refer to response in question number 11.

95. Will there be an additional staging or storage area aside from 5 parking stalls?

CLARIFICATION: Yes, see response to question number 42.

96. Could the building owners perform a coring sample to confirm the existing thickness of insulation present?

CLARIFICATION: REFER TO A/E COR Photos pdf., FDC Hon Roof Photo pdf., ATTACHED

PH#J23, PAGES 11-15.

97. Page 3 of the Specifications, Section 01100 states 6:30am to 3:30pm work hour schedule, please verify. At the site visit meeting work hours were mentioned as 5:30 am to 1:30 pm.

CHANGE: Refer to response on question #1.

98. Will the employees on site be required to check in daily, and if so, is that part of the work hours or can they check in prior to work hours?

CLARIFICATION: Yes. Contractor can only check in within the work hours listed.

Refer to response on question #1.

If a worker can check in prior to work hours what is the earliest that this check in can occur?

CLARIFICATION: Refer to response on question #1.

99. Should the contractor experience unforeseen conditions at tear off, is it allowable to work to water tight the roof past 1:30pm?

CLARIFICATION: Unforeseen conditions will be resolved on a situational basis.

Plan daily work with consideration of the 1:30 p.m. end time.

100. Who are the stakeholders required to attend the monthly progress meetings?

CLARIFICATION: Refer to Specifications page 013100 – 7, E.1

101. Given the existing condition of roofing membrane and insulation, would a re-coat over the existing roof be an alternate that the FDC would consider? If yes, please provide an updated bid form to bid this option.

CLARIFICATION: No. Refer to contract documents and specifications.

102. Please confirm that no permits are required since this is a Federal government project.

CLARIFICATION: Refer to response on question number 75.

103. Please confirm that for a proposal sent via FedEx it should be addressed to the 346 Marine Forces Drive, Grand Prairie, TX 75051 address. If there is a different address for FedEx delivery, please provide that address.

CLARIFICATION: Please refer to Instructions to Bidders Section V. Bid Label

104. Please confirm that the project superintendent can also serve as the on-site safety officer.

CLARIFICATION: Yes, if they meet the qualifications. Refer to specification page 013100-2, 1.4

105. Does the Quality Assurance Supervisor need to be on site full time, or only periodically during on-site work to conduct inspections and testing?

CLARIFICATION: Yes, at any time work is being conducted. Refer to specification pages 014000-3, 1.3-1.6, 013100-2, 1.4

SUBMITTED BY BETTY FOSTER ROOFING LLC:

106. Will the Government allow substitutions for the fluid applied membrane roofing product that is spec'd? It is noted in the spec that JM, Pacific Polymers and Sika Corporation are authorized alternate manufacturers to Tremco but we would like to propose another manufacturer that has a product equal to or superior to those manufacturers.

CLARIFICATION: Please see Solicitation provisions JAR 2852.211-70 Brand-name or equal, and FAR 52.211-6 Brand Name or Equal.

Roofing systems other than fluid applied membranes will not be considered as an equal substitution. Fluid applied membrane systems that meet the requirements as specified will be accepted. This includes the base sheet, base sheet adhesive, two coat fluid applied roofing membrane, reinforcing fabric, warranty, etc. Refer to section 075600.13 for product requirements.

SUBMITTED BY UBTUS:

107. What are the evaluation criteria? After sending in all the requested data, how will the information be weighted?

CLARIFICATION: Please see FAR 52.214-19 Contract Award-Sealed Bidding- Construction.

108. We have some concerns about the requirements as listed in document “1+- +Instructions+to+Bidder” in Section IV.PAST PERFORMANCE INFORMATION REQUIRED. We think they are too restrictive and will limit if not eliminate competition.

Specifically, with the “Past Performance Questionnaire”: The requirement for at least “5 companies/Government agencies who you have current work or have completed work within the last 24 months” may eliminate many small businesses as they have limited capacity, and the last 24 months have been very restrictive on business.

CLARIFICATION: Please read next paragraph stating, "Not having references similar will not determine your bid non-responsive."

SUBMITTED BY JOHNS MANVILLE:

109. I first want to thank you in advance for taking the time to review this manufacturer approval request. JM approved contractors are interested in bidding this project with JM PMMA membranes. Included in the information is the formal substitution request letter and supporting data. If the Johns Manville system proposed does not meet your requirements for any reason, please respond via email, so we will have an opportunity to provide additional information to address your concerns.

CLARIFICATION: Please refer to Solicitation clause JAR 2852.211-70 Brand-name or equal, and FAR 52.211-6 Brand Name or Equal.

Additionally, see response to Question 106.

SUBMITTED BY NAN INC:

110. Kindly confirm that small business joint venture offerors are allowed, including those involving an SBA-approved mentor and protégé. If small business joint venture offerors are indeed allowed, please confirm what documentation you require to be submitted for the joint venture, such as a copy of the joint venture agreement. If small business joint venture offerors are indeed allowed, please clarify the information to be submitted by joint venture offerors. That is, while it is understood that Sections 1, 2, 5, and 7 shall be completed/provided for the Joint Venture Offeror, please clarify the Past Performance and Financial Information to be submitted for the joint venture and/or joint venture partners. Past Performance Questionnaire: Offerors are to forward the document to at least 5 companies/Government agencies who it has current work or have completed work within the last 24 months. For joint venture offerors, please confirm that it will be acceptable that the document is to be forwarded to at least 5 companies/Government agencies for which the Joint Venture and/or its joint venture partners, combined, have current work or have completed work within the last 24 months. Bank Reference: Please confirm that it will be acceptable for a Joint Venture Offeror to forward such documentation to each bank of its joint venture partners, as well as for the Joint Venture. With regard to the Past Performance Questionnaire, for recent and prior pursuits, many Federal and private points-of-contacts (POCs)/references are reluctant to complete any such questionnaires, especially if they have recently completed a questionnaire for another IFB/RFP. In addition and particularly for Federal POCs, they decline to complete any questionnaires, only referring to the government-issued CPARS (Contractor Performance Assessment Reporting System) performance evaluation documentation. Therefore as it anticipated that we will encounter such an issue, we kindly request that the agency consider any, if not all, of the following considerations: Accepting as part of the bid proposal a copy of an agency-issued past performance document such as a copy of the CPARS evaluation, or a completed government-issued evaluation form such as for the NAVFAC / USACE Past Performance Questionnaire (PPQ) Form PPQ-0.

CLARIFICATION: Additional documents required for a joint venture: Copy of SBA-approved mentor and protégé agreement. Copy of joint venture agreement. Past performance request may be satisfied by submitting CPARS evaluations (JV, Mentor, Protégé). Banking questionnaire required from JV, Mentor, and Protégé.

SUBMITTED BY INDEX BUILDERS INC.:

111. Please confirm if it is acceptable to use a scaffold system for exterior access and material hoists at exterior faces marked in red below. If so, please also confirm if it is acceptable to anchor into the exterior of the building.

CLARIFICATION: Yes, exact locations will be confirmed. Scaffolding will only remain during the duration of the work in that section, and will be moved to next location of the roof. Minimal anchors to the exterior of the building would have to be reviewed/approved on site. Refer to specifications 011000-2, 1.5, Refer to specifications pages 070150-5, 3.1, 3.7. 024119-6.

SUBMITTED BY STRATEGIC BUILDING PRODUCTS:

112. I am writing to request consideration of Firestone Building Products three ply modified bitumen roofing system with liquid flashing as a performance equal to the specified Tremco system which uses a modified bitumen base sheet followed by a multi coat fluid-applied (coating) membrane. The proposed Firestone system is a time tested multi-ply roof system with the use of liquid urethane flashing with embedded fabric at penetrations.

CLARIFICATION: No, See response to Question 106.