2.1_SF_1449_Schedule_of_Supplies_and_Services.pdf

2.1 SF 1449, Schedule of Supplies and Services

SCHEDULE OF SUPPLIES/SERVICES

Provide Substance Use, Mental Health and Sex Offender Treatment (SU, MH, SOT) services to offenders confined in community-based programs and on home confinement located within 10 miles of the US District Courthouse at Gaston County Courthouse at 325 Dr. Martin Luther King Jr. Way, Suite 1004, Gastonia, NC 28052, and within .5 miles of community transportation.

All references to Residential Re-Entry Center (RRC) and Community Correctional Center (CCC) shall be treated equally for the purpose of this contract.

The anticipated total contract period is a one-year base period (to begin upon the effective date of contract award) and nine additional one-year option periods. The anticipated total contract period is ten years. The anticipated performance start date is August 1, 2018.

Community Treatment Services Decisional Rule Criteria Best Value Trade-Off:

Evaluation Factors for Award

Award will be made to the quoter whose quotation, conforming to this solicitation is determined to be in the best interests of the Government, price and other factors considered. Other factors include:

(A) The quoter's compliance with those minimum standards to an affirmative determination of responsibility as defined by Section 9.104-1 of the Federal Acquisition Regulation.

(B) The quoter's compliance with minimum or mandatory technical/management requirements to the extent specified in the Terms and Conditions and/or specifications contained in this solicitation.

(C) All factors as identified below, upon which a comparative rating of quotation will be based, in accordance with the relative order of importance accorded each respectively.

Technical Evaluation Panel

The evaluation criteria identified below will be utilized by the Technical Evaluation Panel in analyzing each Technical Quotation submitted in response to this solicitation. The Technical Evaluation Panel will rate each element, giving the highest rating to the best overall approach outlined in the quotation. All elements will be considered when determining the overall rating.

Award Without Discussions

Quoters are advised an award may be made without discussions. The Contracting Officer cannot overemphasize the necessity for the initial quotation of a quoter to provide the Government with sufficient information identifying the quoter's best terms from a cost or price and technical/management standpoint.

Evaluation Criteria and their Relative Importance

Each quotation will be evaluated in three areas: Technical, Past Performance, and Price. Technical and Past Performance when combined are significantly more important than price. In the Non-Price areas, Technical is more important than Past Performance. The Quoter’s Price, although of lesser importance than Technical and Past Performance, might contribute substantially to the Source Selection Authority's (SSA) contract award decision.

The Government will assign a color/adjectival rating to each of the technical factors/sub-factors, as well as assign an overall color/adjectival rating to the technical area. The color/adjectival rating depicts how well the quotation meets the solicitation requirements. Technical and Past Performance when combined are significantly more important than price. In the Non-Price areas, Technical is more important than Past Performance.

The color/adjectival ratings are defined below:

DARK BLUE/Exceptional: Quoter's quotation exceeds the requirements of the solicitation. Their quotation shows they have an exceptional solution for meeting the needs and objectives of the program. Two or more significant strengths exist. No weakness or deficiencies exist.

PURPLE/Very Good: Quoter’s quotation meets and exceeds the requirements of the solicitation. Their quotation shows they have a very good solution for meeting the needs and objectives of the program. One or more significant strengths exist. No deficiencies exist. Weaknesses may exist, but none are considered significant and are easily correctable.

GREEN/Satisfactory: Quoter’s quotation meets the minimum requirements of the solicitation. Their quotation shows they have a satisfactory solution for meeting the needs and objectives of the program. No deficiencies exist. Strengths and weaknesses may exist. The weaknesses are correctable.

YELLOW/Marginal: Quoter’s quotation does not meet some of the requirements of the solicitation.

Their quotation shows they have a marginal solution for meeting the needs and objectives of the program. Weaknesses/deficiencies outweigh any strength that may exist. The weaknesses/deficiencies are difficult to correct.

RED/Unsatisfactory: Quoter’s quotation fails to meet the requirements of the solicitation. Their quotation shows they have an unsatisfactory solution for meeting the needs and objectives of the program. There are numerous weaknesses/deficiencies. The weaknesses/deficiencies will be very difficult to correct or are not correctable.

Technical Evaluation Factors

OPERATIONS:

1. Quoter must demonstrate adherence to the Cognitive Behavioral Therapy (CBT) theoretical model.

Must note any affiliation with the Association for the Treatment of Sexual Abusers (ATSA).

2. Quoter must have a plan for completing crisis intervention assessments within 24-hours of request by CTS staff. Provide crisis intervention procedures for emergency referral and evaluation of inmates if the inmate cannot be evaluated by the agency.

3. Quoter must have a comprehensive inmate accountability program to be used in conjunction with the Bureau provided Treatment Services and Accountability log that ensures every inmate is accounted for upon arrival, during treatment, and departure from the proposed performance site(s). Quoter must provide a plan that:

a) Adheres to the Adam Walsh Child Protection and Safety Act of 2006 (Public Law 109-248) requirements as required by the state (provide state statute);

b) Describes notifying CTS and Residential Reentry Center (RRC) immediately of any absences/late arrivals;

c) Addresses supervision of inmates while in common areas, to include hallways, restrooms and lobbies (specifically if there are businesses, including your own, which cater to or provide services to children);

d) Addresses a method for notifying RRC of inmate departure from treatment facility; and

e) Includes a mechanism for regulating inmate cell phone use while in the treatment facility.

4. Quoter must have a plan that details how treatment files for Bureau inmates shall be maintained.

If paper: Detail how Bureau inmate files will be maintained separately from non-Bureau files, kept on-site, and secured.

If electronic: Any intended use of electronic database systems must address the electronic system’s ability to meet the Bureau’s electronic security requirements (PGD 15-03, Security of Information and Information Systems). Submit proof that the proposed system meets the Health Insurance Portability and Accountability Act of 1996 (HIPAA) requirements.

FACILITY:

5. Quoter must demonstrate ability to legally provide treatment services on the contract effective date:

a) Must submit state or local licensing statutes to operate a treatment facility for substance use, mental health, and/or sex offender treatment (as applicable). If state or local law does not require facility licensing, the quoter must provide the statute that this factor does not apply, or submit official documents that allow services to be performed (e.g., email from regulatory board);

b) If applicable, provide the required state license(s) to provide treatment services at the propose performance site(s);

c) If the Quoter is in the process of obtaining a valid license, they may submit the completed application, provisional license, official email correspondence, certified letter and/or other official documentation.

6. Quoter must provide the following information for all proposed performance sites:

a) Proof that the proposed performance site(s) is within the solicitation’s geographic and mass transit restrictions;

b) A deed, lease, bill of sale, options to lease, or option to buy in the name of the Quoter. If the proposed performance site is at an RRC, the Quoter must submit a statement that services will be provided in a space dedicated to treatment. All documentation submitted must show the proposed performance site will be available on the contract effective date;

c) Provide an office diagram with dimensions of both individual counseling offices and group rooms. Therapeutic group room must be no less than 200 square feet, with the ability to hold 13- 15 adults comfortably seated in chairs in a circular fashion.;

d) Proof of compliance with Americans with Disabilities Act (ADA), or a plan for ADA compliance, to include restroom accommodations;

e) Must submit a plan for maintaining confidentiality for all treatment sessions in accordance with HIPAA and American Counseling Association (ACA) standards.

STAFFING:

7. Quoter must complete and sign the Technical Personnel document. This document must identify the position and responsibility of all personnel proposed to meet the solicitation requirements, to include all employees, subcontractors, volunteers, and interns who have face-to-face interaction with inmates or who have access to their personally identifiable information, treatment records, contract documentation, billing invoices, or any other inmate information. All authorized negotiators must be identified on this document.

8. Quoter must ensure all personnel providing clinical services to Bureau inmates meet the experiential, educational, and appropriate licensure/certification as required by the state authority where the services will be provided. All clinicians must be licensed in the state of North Carolina. Note table below for acceptable licenses for specific scope of practice. Any licenses other than those listed will be reviewed on a case-by-case basis.

a) Must submit resumes for all personnel providing direct clinical services to Bureau inmates;

b) Must submit copies of original professional licenses or renewal cards for each applicable staff member. License verification printouts are not acceptable substitutes, but may be submitted in conjunction with copies of licenses or renewal cards to verify current expiration dates;

c) Must complete the Mental Health/Behavioral Health Professionals Scope of Practice Summary to include all licenses listed on the Technical Personnel document.

d) Must have a qualified practitioner with prescriptive authority who meets the standards of practice established by the state’s professional regulatory board to provide medication monitoring and psychiatric evaluations; submit professional licenses as required by 8b and Drug Enforcement Agency Controlled Substance Registration Certificates;

e) Intended use of telepsychiatry must be detailed and address the system’s ability to meet the Bureau’s electronic security requirements: HIPAA compliance, system housed in Continental US, secure network with 128-bit or higher encryption. Also, provide staffing procedures to ensure inmates are in the presence of a National Crime Information Center (NCIC) cleared, and Bureau approved, staff member at all times.

North Carolina Licenses:

Mental Health/Sex Offender/Substance Use

Licensed Professional Counselor Supervisor (LPCS)

Licensed Professional Counselor (LPC)

Licensed Clinical Social Worker (LCSW)

Licensed Marriage and Family Therapist (LMFT) Licensed Psychologist (HSP-P)

Substance Use

Certified Substance Abuse Counselor (CSAC)

Licensed Clinical Addiction Specialist (LCAS)

Certified Clinical Supervisor (CCS)

Past Performance Evaluation Factors

The past performance area addresses the Government’s confidence in the quoter’s probability of successfully performing the effort as proposed based on their record of performance in current and past relevant contract efforts. The Past Performance evaluation will be accomplished by reviewing aspects of the quoter’s relevant present and recent past performance, focusing on and targeting performance that is relevant to the Past Performance factors outlined below. The Past Performance information is critical to the Government’s evaluation. More recent, more relevant performance information will have a greater positive impact on the Past Performance evaluation than less recent, less relevant performance. The Contracting Officer will be responsible for making final evaluation decisions regarding past performance.

The Government may consider efforts performed by the quoter for agencies of the federal, state, or local governments and commercial customers as potentially relevant to the Past Performance evaluation. Where relevant performance record indicates performance problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any corrective actions taken (not just planned or promised). The Government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness. Quoters without a record of relevant company past performance or for whom information on Past Performance is not available will not be evaluated favorable or unfavorable on Past Performance.

The Government will assign a color/adjectival rating to each of the past performance factors, as well as assign an overall color/adjectival rating to past performance. The color/adjectival rating depict how well the quoter meets the solicitation requirements. Technical and Past Performance when combined are significantly more important than price. In the Non-Price areas, Technical is more important than Past Performance.

PRICE EVALUATION AREA

The Government will not specifically score or rate the quoter’s price. The Government will evaluate the quoter’s prices to ensure it is reasonable. The quoter’s evaluated price will be assessed against the evaluation results of the Non-Price areas in conducting possible trade-off analysis and determining the best value to the Government. Technical and Past Performance when combined are significantly more important than price. In the Non-Price areas, Technical is more important than Past Performance. The quoter’s Price, although of lesser importance than Technical and Past Performance, might contribute substantially to the SSA’s contract award decision.

DELIVERIES

In accordance with Federal Acquisition Regulation (FAR) 16.505, and the clause located in FAR 52.216- 18, Ordering, states that any supplies or services to be furnished under this contract shall be ordered by issuance of task orders by a warranted Contracting Officer in the CTS Contracting Section.

BILLING INFORMATION

The Government will make payment on a monthly basis via Electronic Fund Transfer. Invoices with the contract number should be submitted on a monthly basis in duplicate to the Regional CTS Coordinator indicated in Item 15 of the SF-1449. Contractors that are classified as a small business are required to indicate their small business size status on each invoice submitted for payment.