2 - Attachment 1 - MIL Responses to Bidder Questions.pdf

FCI MILAN – EMERGENCY SURFACE BLOWDOWN HEAT RECOVERY/DA CONTROLS

PROJECT 24Z4AY5 - QUESTIONS & ANSWERS

SOLICITATION 15BBNF26B00000001

FROM MCKENZIE CONSTRUCTION:

1. Missing Specification Book

Reference: Solicitation; SOW §1.1 Description / Request for Clarification: Please confirm whether a formal specification book (Divisions 01–33) exists.

If yes, please provide it. If no, please confirm that the SOW and five drawings constitute the full technical requirements.

CLARIFICATION: No specific book.

2. Availability of As-Built Drawings

Reference: SOW §1.1; Drawing Set M2–M5 Description / Request for Clarification: Please confirm whether as-built drawings exist for mechanical, electrical, structural, fire protection, and controls systems in the powerhouse, and provide them if available.

CLARIFICATION: Drawings do exist. Upon approval we will release them.

3. Surge Tank Scope Conflict (“Future Surge Tank” on M5)

Reference: SOW §1.1 (D, J, K); Drawings M2, M3, M5 Description / Request for Clarification: Sheet M5 labels the Surge Tank as “Future,” but the SOW requires installation of a new Surge Tank under this contract. Please confirm that the Surge Tank, stand, and pumps are part of this project.

CLARIFICATION: Yes, they are part of the project. The future refers to the new location for the tank.

4. Final System Layout Clarification

Reference: Drawings M4 (Current Layout), M5 (Proposed Layout), M2/M3 Description / Request for Clarification: The Proposed Layout (M5) does not align with the SOW or M2/M3 schematics. Please confirm the final intended locations of the DA Tank, Surge Tank, transfer pumps, feedwater pumps, and heat recovery system.

CLARIFICATION: It does not align, you are correct. M2 and M3 were intended to show a clearer picture of what is wanted.

5. Pneumatic Controls vs. SOW Scope

Reference: Drawing M1 – Project Description; SOW (silent on pneumatic controls) Description / Request for Clarification: M1 mentions replacing pneumatic controls with electronic controls, but the SOW provides no direction. Please confirm whether pneumatic-to-electronic conversion is included and identify the affected components.

CLARIFICATION: The primary feed water valve to D/A tank is the only pneumatic valve in place. The bypass valve is controlled electronically. All new controls and monitoring should integrate with the existing BAS (Automated Logic)

6. Existing Pressure Valve Replacement

Reference: Drawing M1 – Project Description Description / Request for Clarification: M1 references aging ceiling-mounted pressure valves. Please confirm their number, type, location, and whether replacement or relocation is required.

CLARIFICATION: Valve numbers are unavailable. Type and location should've been determined on pre-bid walk through. ALL existing valves for current D/A tank (isolation, OSY, strainer, prv, etc.) to be moved from ceiling to ground level to provide instant access for monitoring and servicing.

7. Valve Schedule and Quantity Confirmation Reference: Drawings M2/M3 (diagrammatic) Description / Request for Clarification: Please confirm required quantities and specifications for all valves associated with steam, PRV, isolation, check, strainer, relief, and modulating functions.

CLARIFICATION: All valves listed on SOW. There are no current modulating functions - Current PRV has pressure sense line only.

8. Feedwater Pump and Transfer Pump Quantities

Reference: SOW §1.1 (E, J); Drawings M2/M3 Description / Request for Clarification: Please confirm: two existing feedwater pumps to be reused, one new Grundfos CR15-07 pump required, two new transfer pumps required at the Surge Tank, and that no day tank is included in this scope.

CLARIFICATION: Contractor to choose which two of the existing feedwater pumps to keep (currently there are three to choose from), based on visual and physical condition. SOW does not include a day tank, only a surge tank.

9. Staffing Requirements (Superintendent, SSHO, QC Manager)

Reference: Solicitation; FAR Construction Standards Description / Request for Clarification: Please confirm whether these positions must be three separate individuals or if combination of roles is permitted.

CLARIFICATION: Ideally these roles shall be covered by three (3) separate individuals to avoid potential conflicts of interest, but the General Contractor is free to propose whomever for these roles.

10. Phasing Requirements

Reference: SOW (continuous steam requirement) Description / Request for Clarification: Please confirm whether any phasing or sequencing beyond the temporary Surge/DA system is required.

CLARIFICATION: Yes, continuous steam is required.

11. Occupancy During Construction

Reference: Facility Operations; SOW Intent Description / Request for Clarification: Please confirm the expected occupancy of the powerhouse during construction and whether Government operators will remain onsite.

CLARIFICATION: A powerhouse operator is on site 24/7.

12. Temporary Heating/Cooling Requirements

Reference: SOW §1.1 (Temporary Steam System) Description / Request for Clarification: Please confirm whether any temporary heating or cooling is required beyond the temporary steam service described in the SOW.

CLARIFICATION: No addition.

13. Period of Performance Adjustment for Lead Times

Reference: SOW; Industry Lead Time Conditions Description / Request for Clarification: Please confirm whether the Period of Performance can be adjusted post-award based on approved submittals and documented equipment lead times.

CLARIFICATION: See page 01 11 00 – 9 1.8(A) (1) Construction Contract Management Requirements in the Statement of Work.

14. Hazardous Materials (Asbestos/Lead)

Reference: Facility Age; Demolition Requirements Description / Request for Clarification: Please confirm whether any asbestos-containing or lead-containing materials are present in the powerhouse and provide surveys if available.

CLARIFICATION: No ACM or LCM at Powerhouse.

15. Controls Contractor Contact Information Reference: SOW §§H, I, L Description / Request for Clarification: Please provide contact information for the facility’s BAS/controls contractor for integration coordination.

CLARIFICATION or CHANGE: Metro Controls – 22660 15 Mile Rd, Clinton Twp, MI 48035 Owner – Jeremy Howell 734-673-6479 / 586-790-2500

16. Fire Alarm Contractor Information

Reference: Facility Fire Alarm System Description / Request for Clarification: Please confirm whether fire alarm work is required and provide contact information for the facility’s fire alarm contractor.

CLARIFICATION: No fire alarm work required.

Riverside Integrated Systems – 2225 Oak Industrial Dr NE, Grand Rapids MI 49505 Rob Kramer – 616-726-7026

17. Site Visit Sign-In Sheet

Reference: Pre-Bid Meeting Description / Request for Clarification: Please provide the sign-in sheet from the site visit.

CLARIFICATION: No one attended.

18. Existing Conditions Photos

Reference: Government Furnished Information Description / Request for Clarification: Please provide any available photos of existing equipment and piping layouts within the powerhouse.

CLARIFICATION: Once NCR approves the pictures they will be released.

19. Tax Exemption Status

Reference: Solicitation Statement Description / Request for Clarification: The solicitation states no tax exemption certificate will be issued. Please confirm the project is fully taxable.

CLARIFICATION: Refer to page 4, Section 2 of the Solicitation.

20. Piping Lengths and Routing Clarification

Reference: Drawings M2/M3 Description / Request for Clarification: The drawings do not include measurable piping lengths. Please confirm whether scaled drawings or Government-provided piping quantities will be issued for bidding purposes.

CLARIFICATION: Not issued. Pre-bid on-site meeting was available.

21. Temporary Surge/DA System Requirements

Reference: SOW §1.1 (B) Description / Request for Clarification: Please confirm temporary tank sizing, temporary pump capacities, chemical feed requirements, power needs, tie-in points, and removal criteria.

CLARIFICATION: Sizing to be determined by contractor. Electrical is 3 phase, 208.

22. Electrical Requirements for New Equipment

Reference: SOW §§H, J; No electrical drawings provided Description / Request for Clarification: Please confirm voltage/phase/FLA for all equipment, breaker sizing, MCC capacity, dedicated circuit requirements, conductor length basis, and whether electrical one-lines will be provided.

CLARIFICATION: There is a spare breaker in secondary switchgear room for use for possible surge tank.

23. Controls Integration Requirements Reference: SOW §§H, I, L Description / Request for Clarification: Please confirm integration requirements for monitoring points, programming responsibilities, BAS interface, and control panel needs.

CLARIFICATION: All items are listed in SOW. D/A tank, surge tank, pressures, temperatures and feedwater pressures.

24. Concrete Pads / Foundations / Anchoring Requirements

Reference: SOW §§F, K Description / Request for Clarification: Please confirm whether new tank stands anchor to the existing slab or require new reinforced pads. If new pads are required, please confirm whether geotechnical or bearing capacity information will be provided.

CLARIFICATION: Existing slab will be utilized. No geotechnical or bearing capacity information to be provided.

25. Floor/Wall/Roof Penetrations

Reference: Drawings M4/M5 Description / Request for Clarification: Please confirm whether new penetrations are required and whether patching/restoration must be provided by the contractor.

CLARIFICATION: Yes, there will be new penetrations, which contractor is responsible for patching and properly sealing by roof manufacturer specifications to ensure and maintain warranty.

26. Architectural / Finish Restoration Requirements

Reference: No architectural drawings provided Description / Request for Clarification: Please confirm whether finish repair is limited to disturbed areas or must be completed corner-to-corner. Clarify finish match requirements.

CLARIFICATION: Match existing.

27. Fire Protection Impacts

Reference: Existing Sprinkler System Description / Request for Clarification: Please confirm whether the new tank stand heights require sprinkler head relocation or adjustments.

CLARIFICATION: No relocation or adjustment anticipated.

28. Heat Recovery Unit Documentation

Reference: SOW §1.1 (N) Description / Request for Clarification: Please provide any available documentation for the existing Cleaver Brooks BHR-9M to support demolition and replacement.

CLARIFICATION: None available.

29. Work Hours, Escorts, Security Requirements

Reference: FAO Requirements Description / Request for Clarification: Please confirm permitted work hours, escort requirements, badging timing, DOJ training requirements, and any operational shutdown restrictions.

CLARIFICATION: Refer to Section 01 11 00 1.2 and 1.3 in the Statement of Work.

30. Site Access & Rigging Requirements

Reference: Drawings M4/M5 Description / Request for Clarification: Please confirm equipment entry routes, crane staging areas, and whether temporary removal of doors or wall sections is permitted.

CLARIFICATION: Refer to question 29.

31. Commissioning Requirements Reference: SOW §§H, O Description / Request for Clarification: Please confirm whether commissioning, startup verification, controls calibration, and performance testing are required.

CLARIFICATION: Refer to page 3, para-O and P.

32. Welding, Testing, and QA/QC Requirements

Reference: SOW (no specifications provided) Description / Request for Clarification: Please confirm required welding codes, hydrostatic testing pressures, NDE requirements, and documentation standards.

CLARIFICATION: All federal, state, local and industry standard welding codes will be followed.

33. Test & Balance (TAB) Requirements

Reference: SOW (silent on TAB) Description / Request for Clarification: Please confirm whether TAB, flow verification, and transmitter calibration are required for the DA, Surge Tank, pumps, and heat recovery system.

CLARIFICATION: Yes.

34. Applicability of 26 U.S.C. 5000C (2% Withholding Tax)

Reference: FAR 52.229-12 Description / Request for Clarification: Please confirm whether this project is subject to the 2% withholding under 26 U.S.C. 5000C and whether IRS Form W-14 is required.

CLARIFICATION: Refer to page 37 of the Solicitation.

35. Subcontractor Approval Requirement

Reference: FAO Clause Description / Request for Clarification: Please confirm whether subcontractor approval is required prior to bid, prior to award, or prior to onsite work only.

CLARIFICATION: Refer to Page 8 of the Solicitation.

36. Pre-Construction Conference Requirements Reference: FAO Clause Description / Request for Clarification: Please confirm whether physical work may begin prior to completion of the pre-construction meeting, badging, DOJ training, or submittal approvals.

CLARIFICATION: Refer to Page 6 of the Solicitation.

37. “Start Within 10 Days of Award” Requirement

Reference: Solicitation Performance Requirements Description / Request for Clarification: Please confirm whether the 10-day start requirement refers to physical onsite work, administrative startup, or mobilization activities.

CLARIFICATION: Refer to Page 8 of the Solicitation.