Non-Compete Under SAT Memo - Urgent Condesner Pump.pdf
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- Attached to
- FY24 Emergency Replace Warehouse AC Unit Federal contract opportunity
- Solicitation number
- 15B61824P00000034
About this file
This document is a Non-Competitive Memorandum for Simplified Acquisition Actions under FAR 13.106-3(b)(1). It provides justification for a sole-source award for the urgent replacement of a warehouse air conditioning unit at the United States Penitentiary (USP) Atwater, under Contract 15B61824P00000034. The requirement is valued at approximately $16,587. The justification cites the 24-year old inoperable unit, the 7-week lead time for delivery and installation, and the need to maintain mandatory temperature conditions for inmates and staff as reasons for the urgent and compelling nature of the acquisition. The contracting officer certifies that future requirements will be competed to the maximum extent practicable under FAR Part 13. Contract 15B61824P00000034 was awarded to an unknown vendor on May 14, 2024 for the emergency replacement of the warehouse AC unit.
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Text version
NON COMPETITIVE MEMORANDUM
FOR SIMPLIFIED ACQUISITION ACTIONS
IAW FAR 13.106-3(b)(1)
1. REQUIRING AGENCY – DOJ/Bureau of Prisons, United States Penitentiary Atwater
2. NATURE/DESCRIPTION OF ACTION BEING APPROVED – Urgency
3. DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS Agency urgently requires a replacement of warehouse AC unit to maintain the mandatory temperatures for staff and inmates. Estimated value of requirement is $16,587.00
4. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN
COMPETITION – 41 U.S.C. 253; 41 U.S.C. 1901(e)
5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE
NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED:
Currently, USP Atwater has an AC unit located at its outside warehouse that is inoperable and not serviceable due to being 24 years old and being deteriorated and is need of immediate replacement. The expected lead time for is 7 weeks for deliver and mobilization, which is the estimated time frame for out location. USP Atwater's regional geographical location will be experiencing extreme hot weather temperatures and without proper cooling of the inmate and staff working quarters could be a potential life safety concern. USP Atwater is unable to maintain the mandatory temperatures for staff and inmates with our current equipment being inoperable. Further delay could potentially affect the HVAC system air temperatures throughout the Unicor warehouse and N Building. The replacement of this AC unit is urgent and compelling, due to it being a crucial part climate control that affects the zone temperatures for inmate and staff working quarters.
6. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY
POTENTIAL SOURCES AS PRACTICABLE:
Any future requirements that are not urgent and compelling will be competed to the maximum extent practicable in accordance with FAR part 13.
CONTRACTING OFFICER’S CERTIFICATION
I certify this justification is accurate and complete to the best of knowledge and belief.
Contracting Officer
IAW FAR 13.106-3(b)(1)
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