Roll Up Door SOW.docx

SPECIFICATIONS

FCI SHERIDAN - PROJECT XXXX

Replace Roll up Doors FPC Warehouse

I. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Field Acquisition Office, intends to make a single award to a responsible entity that will provide required Roll up Doors detailed herein. All items will be delivered to the Federal Correctional Institution - Sheridan located 27072 SW Ballston Rd, Sheridan, Oregon 97378.

B. Objectives B.1 The contractor will provide all labor and materials required to replace (3) three solid roll up doors and (1) one clear anodized aluminum grille with service and safety features on each of these door included.

The salient characteristics roll up doors listed above are as follows:

Doors #1, #2, and #3

· Remove & dispose of existing overhead door (3)

· Supply & install (3) 8' x 10'3" R&S insulated rolling steel service door, 22 gauge

· Gray large flat slat. Motor operated

· Supply & install (3) Lift master gear drive commercial operator, standard 3-button

· Control station and safety eyes.

Grille Door #4 Remove & dispose of existing grille overhead door Supply & install (1) 8' x 10' R&S clear anodized aluminum grille, Motor operated with Lift master H501L5 commercial operator, standard 3-button control station and Safety eyes.

C. BRAND NAME OR EQUAL

OHD Model 610 Rolling Service Doors, or equal product will be accepted. The contractor shall submit all product information/specification for the equal products in the contractor’s bid/proposal. Failure to submit the product information/specifications with your bid/proposal will be considered non-responsive and the contractor’s bid/proposal will not be considered.

D. CONTRACTOR RESPONSIBILITIES:

a. Contractor shall be responsible for the procurement and delivery of all equipment

b. Contractor will be certified/authorized by the manufacturer to perform installations/repairs.

c. Contractor shall take all necessary precautions to ensure against any/all damage to the existing property. Any damaged items or property shall be returned to original condition by the Contractor via repaired and/or replacement at no additional cost to the Government.

d. The contractor will ensure all manufacturers recommendations are implemented for this project.

e. Contractor shall provide a designated Project Manager (PM) for administration of this project while installation is in progress.

f. Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

g. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

h. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.

i. The contractor will be responsible for notifying the Contracting Officer and the Contracting Officer Representative (COR) if for any reason there will be an interruption of service.

j. The contractor is responsible for the removal of all debris, enclosures, conduits, wires, alarms, sensors and equipment from the building.

k. FCI Sheridan is responsible for the recycling and disposal of materials once removed from the building by the contractor.

l. Contractor is required to follow all National Electrical Code standards.

E. GOVERNMENT RESPONSIBILITIES:

a. FCI Sheridan shall ensure all energy sources needing to be secured to prevent personal injury and/or property damage will be locked-out and tagged-out with the appropriate safety hardware. All system isolations and Lockout/Tag out measures to be implemented, and/or removed, will require written verification by the Contractor, the Facility Manager, and the Safety Manager prior to doing so.

b. FCI Sheridan shall ensure a representative is present to allow access to all necessary areas requested by the Contractor as needed.

c. FCI Sheridan will provide a dumpster for contractor use of disposal of all materials and debris.

F. SECURITY/WORKING HOURS

1. WORKING HOURS

a. All work is to be completed between the hours of 6:00 AM -2:00 PM, Monday - Friday, excluding weekends and federal holidays.

b. Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work and approved by the Contracting Officer Representative and Contracting Officer.

c. No work will be conducted on weekends, or federal holidays unless submitted in writing to the Contracting Office Representative (COR) five (5) working days prior to the start of the work.

2. DELIVERY OF MATERIALS

a. All materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the COR for temporary storage.

b. All other related deliveries, which are directly shipped to the contractor, can be received between the hours of 6:30 AM - 1:00 PM, Monday - Friday, excluding federal holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

c. Under no circumstances will the Federal Bureau of Prisons or its staff be responsible for the acceptance of any Contractor or company deliveries.

d. The Contractor shall be responsible to provide for loading and unloading contractor material and equipment. FBOP employees will not be used.

e. The Contractor shall not use the institution’s warehouse rear dock ramp for the loading, unloading, or storage of any materials or equipment. The contractor will not impede/block the rear dock ramp at any time during or after the work shift.

3. STORAGE OF MATERIALS AND EQUIPMENT

a. All material / tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. The gate/door to the storage box will be secured by a chain and or double locked with a contractor lock and Federal Bureau of Prisons lock. All materials / tools stored within the storage box/container will be neat and stored in a safe manner. Materials cannot be stored at a height that would create a fall hazard. If necessary, all tools will be inventoried prior to entering the secure institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

The Federal Bureau of Prisons (FBOP) will provide a secure lay-down area for storage of all equipment and material deliveries from the Contractor. The FBOP does not take any responsibility for the security of such equipment and materials. The Contractor will work thru the COR to address any security issues relating to storage.

4. SECURITY CLEARANCE/CONTRACTOR BADGES

All contractors/sub-contractors will submit to the Homeland Security Presidential Directive (HSPD-12). All HSPD-12 paperwork must be filled out in its entirety. When the Institutional Contracting Officer awards the project to the contractor, they shall report to the Facility Manager or their designee, who the appointed contractor is, with the contractor information such as point of contact, e-mail address, and phone number.

a. All contractors and sub-contractor employees will provide a checklist of all employees on site-each day to the COR, verifying the number of workers on site each day and that all workers are pre-approved to be on the site.

5. UTILITIES

a. The FBOP and Contractor will coordinate the use, addition, or removal of any utilities.

b. The Contractor shall coordinate with all other applicable utility companies including but not limited to companies providing telephone, cable, water, sanitary sewer, storm sewer, gas services.

II. ENVIRONMENTAL PROTECTION:

a. The contractor shall maintain a site environmental control program and will take immediate action to correct any environmental problems.

End of Statement of Work