SOW.pdf

ULTRASOUND TECHNICIAN SERVICES

STATEMENT OF WORK

Subject

The Federal Correctional Institution in Pollock, LA intends to make a single award of a firm fixed price requirements type contract to a responsible entity for the provision of professional ultrasound services, including diagnostic and therapeutic ultrasonic procedures, as prescribed in the description of duties listed below at the FCC Pollock Federal Correctional Institution in Pollock, LA.

Place of Performance

Ultrasound Services will be performed in the Health Services Department at FCC Pollock, 1000 Airbase Road, Pollock, LA, 71467.

Schedule

A session is defined as one clinic per month. The contractor will normally provide 1 (8) hour session per month, Monday-Friday excluding Federal Holidays.

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one clinic. The facility will provide the contract company with a minimum of twenty-four (24) hours’ notice to cancel a scheduled day’s service to avoid charges for that day.

Education and Experience

The contract company shall provide exclusive technical personnel with appropriate registries, according to state of Louisiana and federal requirements, for completion of Radiological ultrasound studies. The contract employee must have at least three or more years of experience.

Background clearance packets submitted by potential contractor employees shall be accompanied by a certified or photostatic copy of their current license.

The Contractor must be Cardio-Pulmonary Resuscitation (CPR) certified, in accordance with the American Heart Association or American Red Cross. The contractor must possess and submit with their quotation, evidentiary documentation of their graduation from an accredited school of radiology technology. In the case of a company, the qualified individual selected to perform these services on behalf of the contractor must be identified at the time the quotation is submitted.

Verification of credentials (state licensed if applicable federal licensed).

Proof of Insurability Verify certification in CPR

Failure to submit evidentiary documentation of certifications, licenses, qualifications, or the name of a qualified candidate who will perform these services may result in elimination from consideration for award. The individual selected to perform these services must be able to pass a drug screening and law enforcement agency background check.

Supplies and Equipment

The Ultrasound equipment used at the facility shall be provided by the contractor and shall be under the direction of the contract manger. Any maintenance and service of this equipment is the sole responsibility of the contractor.

The facility will provide the contractor’s employees with the adequate space necessary to perform ultrasound services on the premises of the facility. The facility will not be responsible for providing any ultrasound equipment.

Health Requirements

The contractor shall ensure their employee is free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

The contract employee may be required to submit to testing for/or provide evidence acceptable to the clinical director of recent testing for tuberculosis of other communicable diseases. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates. The contract employee shall immediately inform, in writing to the Contract Officer’s Representative (COR) and Administrative Contracting Officer, and adverse action taken by any regulatory body involving certification. This includes, but is not limited to, suspensions, revocations, restrictions on licensure of contract employees.

Description of Duties

The services to be provided are professional in nature, and will be commensurate with The Joint Commission (TJC) standards of care. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be reviewed periodically by a physician or staff member at the institution. The performance of these services will be monitored by the COR. The Clinical Director and/or Bureau of Prisons’ (BOP) Physician(s) will retain professional responsibility for all patients referred to radiology.

The contractor shall provide qualified personnel, equipment, and expertise to perform ultrasonic procedures “in house” at the facility, which may include:

• Scope of Services -Diagnostic imaging (e.g., abdominal, vascular, musculoskeletal) -Portable/mobile ultrasound services at designated locations

-Image interpretation and reporting by certified sonographers and/or radiologists -Receive training and orientation and comply with correctional techniques as they pertain to medical services.

- Receive patients and explain procedures to alleviate undue anxiety.

-Independently assess and select technical exposure factors and positions necessary to obtain a proper quality diagnostic exam.

-Possess knowledge of various pathological abnormalities as demonstrated by ultrasonic imaging.

-Possess knowledge of basic emergency situations that may occur during special ultrasonic procedures.

-Work with an inmate population from a variety of cultural, racial, religious and ethnic backgrounds.

• Deliverables -High-quality ultrasound images in DICOM or agreed format of up to 10 studies per clinic, with any studies over the threshold will be charged an additional fee per study.

-Written diagnostic reports within 48 hours of procedure completion

• Performance Standards -Compliance with HIPPA -Minimum image resolution and clarity standards as per institutions guidelines -Timely completion of procedures and reporting within agreed turnaround times -Adherence to infection control and patient safety protocols

Attire

Additionally, the contractor is required to dress appropriately for the work environment. This includes business attire or scrubs (black and blue scrub uniforms are approved). The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing. Jeans (of any color), T-shirts, sandals (of any type), tank tops, and sweatpants/shirts are not considered appropriate professional attire. FCC Pollock will not be responsible for providing a uniform allowance.

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered.

The contractor shall NOT provide information to the inmates(s). If the situation arises where inmate(s) are required to be provided information, the Clinical Director, Health Services Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

Non-Personal Services/Common Law Employee Information

The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.

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