Pre-Bid Meeting Minutes 04-12-2022 completed.pdf

Pre-Bid Meeting Minutes

FCI TEXARKANA

15B51522Q00000013

PROJECT 22Z5AE7

April 12, 2022 9:00 A.M.

FCI TEXARKANA CONFERENCE ROOM

DATE: 9:00 am, Tuesday April 12, 2022 Place: FCI Texarkana

CONTRACTING OFFICER (Nicholas Zwermann):

I. INTRODUCTIONS:

Round table introduction of all attendee’s. See Attachment at the end of minutes.

FCI Texarkana Staff:

Nicholas Zwermann, Contracting Officer Kevin Walker, Facilities Manager

Contractors:

Chris Castleman – Abatement Services, Inc.

Petar Bubalo – PENNS Contracting Inc.

Michael M Allen – 1 Priority Environmental Services

II. PURPOSE OF MEETING: read by Nicholas Zwermann

“To familiarize contractor with the requirements and unique circumstances surrounding a correctional setting.”

“To explain the contract, not to furnish additional information. It is not be used as a substitute for, or amend defective or ambiguous specifications.

III. MINUTES:

“Minutes of this meeting will be recorded By: Nicholas Zwermann.”

IV. SITE VISIT INFORMATION:

“All meeting participants will allowed the opportunity to physically visit the project site immediately following the meeting. No photography will be allowed by anyone other than by Nicholas Zwermann, at the request of a contractor. Electronic copies of the photographs will be uploaded with the Q&A document posted to Contract Opportunity and GSA eBuy so that all interested parties have access to the same information.”

V. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

“The deadline for submission of bids is April 15, 2022 not later than 4:00 pm CST.”

15B51522Q00000013

PROJECT 22Z5AE7

April 12, 2022 9:00 A.M.

FCI TEXARKANA CONFERENCE ROOM

Bids are to be email or mail by the close of business April 15, 2022, 4:00 pm CST.

Point of Contact: Point of Contact:

Nicholas Zwermann, Luciana Williams, Contracting Officer Property and Procurement Specialist Department of Justice Department of Justice Federal Bureau of Prisons Federal Bureau of Prisons P.O. Box 9500 P.O. Box 9500 Texarkana Texas, 75505-9500 Texarkana Texas, 75505-9500

(903) 838-4587 ext. 334 (903) 838-4587 ext. 219 nzwermann@bop.gov l15williams@bop.gov

VI. Q&A:

Q1. What is considered part of the garage?

A1. The garage bay entrance, garage bay area, restroom area, tool room area, and a side room with parts see attachment photos.

Q2. What area are to be removed of lead paint inside the Garage Building?

A2. Remove and dispose of all peeling and chipping lead paint from the walls and ceiling of the Garage Building, which include walls, ceiling, metal beam support, and metal beam post.

Q3. What area are to be painted with two coats of sealer/primer inside the Garage Building?

A3. All areas of abated paint will be encapsulated with two coats of sealer/primer, which include walls, ceiling, metal beam support, and metal beam post.

VII. Scope of Work:

Scope of Work:

1. Remove and dispose of all peeling and chipping lead paint from the walls and ceiling of the Garage Building.

2. The removal and disposal of the lead paint are to done in accordance to all Local, State, and Federal Laws.

3. All areas of abated paint will be encapsulated with two coats of sealer/primer.

4. The contractor will provide a report containing all manifests, licenses, certifications, monitoring, and any other requirements by local, state, and federal laws.

mailto:nzwermann@bop.gov mailto:l15williams@bop.gov

15B51522Q00000013

PROJECT 22Z5AE7

April 12, 2022 9:00 A.M.

FCI TEXARKANA CONFERENCE ROOM

5. The owner will provide electrical and water connections.

6. Work should be accomplished Monday through Friday excluding federal holidays and is to be completed within 15 working days.

Start date is May 2, 2022 and needs to be completed by May 20, 2022. If you have any questions and/or concerns feel free to give me a call at 903-838-4587 x334 and/or email me at nzwermann@bop.gov.

Nicholas Zwermann, Contracting Officer FCI Texarkana

04/13/2022

Attachments on the next several pages are Photos taken by Nicholas Zwermann, Contracting Officer, during the on-site visit.