SOW_-_2019_Wood_Chips_UPDATE.pdf

STATEMENT OF WORK

FOR

BIOMASS BOILER FUEL DELIVERY AND WASTE BY-PRODUCT (ASH), REMOVAL

U.S. DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FEDERAL CORRECTIONAL INSTITUTION

AND

THE FEDERAL PRISON CAMP

4001 LEOPARD DRIVE

TEXARKANA, TEXAS 75505

TELEPHONE: 903-838-4587

POINT OF CONTACT:

KEVIN WALKER, FACILITIES MANAGER

TELEPHONE EXTENSION: 356

The successful bidding Contractor shall furnish the following;

bio-mass wood chips, equipment, labor, supervision and deliver “hogged” fuel (untreated biomass woodchips) to the Federal Correctional Institution Powerhouse in Texarkana, Texas. Quoted prices for wood chips shall be per ton and shall be the delivered price. Included in this contract is the removal of the waste by-product (wet ash) by load, produced by the burned woodchips. The Contractor shall make deliveries and/or pick-ups as scheduled or needed and shall furnish and or install Contractor owned containers/equipment at the Powerhouse facility.

The Contractor shall furnish two (2) forty (40) yard open top containers both at the Federal Correctional Institution Powerhouse, one for oversized wood chips and a second for the waste by-product (wet ash). All oversized wood chips shall be resized and redelivered to the Powerhouse by the contractor.

Deliverables: The sole deliverable for purposes of the Contractors acceptable performance resulting from this agreement shall be delivery of biomass woodchips meeting the Federal Correctional Institution’s woodchip specifications as outlined below. The Federal Correctional Institution reserves the right to reject any load not meeting these specifications. No payment shall be due for rejected biomass woodchips.

Woodchip Specifications: The Specifications for each and every load of woodchips delivered by the Contractor are as follows:

Size: Two (2) inch minus or less. (NOTE: Two

(2) inch minus is defined as the dimensions of the woodchip is no greater than 2 inches on any side.)

Moisture Content Moisture content not to exceed 55%.

Average moisture content (weight by tons) shall not exceed 40% for any calendar month.

Foreign Material Chips shall be clean (untreated) wood chips and have less than 5% content of dirt, sand, grit, fines, and oversized material.

Acceptable Fuel Sources

Chips shall come from various sources located within 100 mile radius of FCI Texarkana, Texas Facility.

Notwithstanding, the source, woodchips shall be clean (untreated) chips with less than 5% foreign material content.

Treatment of Amendment

None. In accordance with the acceptable sources of fuel, chips shall not contain chemically treated, stained, painted, laminated, or any other finish alterations nor shall they be derived from industrial waste products.

Ordering and Delivery: The Institution will have a need for a minimum of 3,000 tons to a maximum 6,000 tons of biomass woodchips per year. The minimum amount of waste by-product (wet ash) removal is 20 cubic yards and the maximum amount is 80 cubic yards per year. The Contractor will provide such chips upon receiving written orders from the Contracting Officer.

The Contractor shall deliver up to 10 loads per week up to 3,000 tons per year. Normal delivery hours are Monday through Friday from 8:00 A.M. to 3:00 P.M. (CST) except Federal Holidays.

Each load of wood chips supplied will be inspected and received by the on-site Institution point of contact. The load tonnage will be per scale/weight ticket provided by the Contractor. Each woodchip load shall be accompanied by a numbered load ticket provided in an original and one copy. The load ticket shall include:

Company Name Load ticket number (assigned by the Contractor) Load/scale ticket date Gross and net weight (to the nearest pound and tenth of a ton)

If biomass wood chips delivered hereunder continuously fails to meet the woodchip specifications for a period of thirty (30) days, the Institution may, upon fourteen (14) day written notice to the Contractor, terminate this agreement at any time.

The Institution shall have the right, but not the obligation, to sample Seller’s delivery of biomass woodchips for compliance with woodchip specifications. Sampling shall be accomplished by the Institution’s representative at Powerhouse facility. The Institution shall bear the costs of analyzing any original sample. The Contractor shall bear all costs for any confirmatory analysis, unless the confirmatory analysis shows the biomass meets the Institution’s woodchip specifications, in which event such costs shall be borne by Institution.

Invoicing and Payment: Electronic submission of invoices by e-mail or facsimile is acceptable. Each invoice shall provide details of the loads/tickets for which payment is being requested and shall be accompanied by a copy of the load ticket. Invoices can be emailed to Kevin Walker, Facility Manager at: kgwalker@bop.gov. In addition to invoices being emailed, a paper statement should be mailed on the first of each month to the following address:

Federal Correctional Institution 4001 Leopard Drive Texarkana, Texas 75501 Attn: Seth Norman, Facilities Manager

CONTRACTOR’S USE OF THE SITE:

The Contractor shall maintain full compliance with the institution’s regulations and policy while engaged in the fulfillment of this contract. The Contractor’s equipment and vehicles shall keep the driveways and entrances serving the premises clear and passable by the institutional and emergency vehicles at all times.

All automotive type vehicles, i.e., passenger cars and trucks, or other mechanized/motorized equipment when parked and unattended shall be locked and/or disabled to prevent unauthorized use. The Contractor shall not leave any such vehicle/equipment running while unattended.

VEHICLES:

All incoming and outgoing vehicles will be subject to be searched by a Bureau of Prisons employee. Institution officers must be able to inspect the entire vehicle to his/her satisfaction that contraband is not being introduced into the institution and to prevent an escape.

SPECIAL SAFETY REPORTS:

Reporting accidents; Prepare and submit reports of significant accidents at the site and anywhere on the institution property.

A significant accident is defined to include events that pose a security breech, damage to Government Property and/or any injury.

Record and document date and actions.

CLEANING AND PROTECTION:

During the delivery and removal process at the pickup/delivery sites and disposal route on Government Property, keep the area adjacent to the containers clean of debris. Clean and perform maintenance on containers as necessary.

mailto:kgwalker@bop.gov

TOOLS AND TOOL CONTROL:

All tools will be subject to being inventoried entering and exiting the institution by a Bureau of Prisons employee.

SAFETY AND PERSONAL PROTECTIVE EQUIPMENT:

All contractors and employees shall have and wear the required personal protective equipment prescribed by Occupational Safety & Health Administration (OSHA) regulations and industry standards at all times while on the job site. It is the responsibility of the Contractor to provide such equipment.

INMATE MANAGEMENT:

The Contractor will be constantly aware of security and maintain a professional relationship with the inmates at all times if they come in contract with the inmate population. Any violations of the institution rules and regulations are to be brought immediately to the attention of an appointed Government employee for prompt and proper action.

INSTITUTION SECURITY:

The contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates.

Access to the locations will only be available during scheduled working hours, unless prior approval is granted by the COR. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.