Market Research Questioniare Life Transition coach.pdf

U.S. Department of Justice Federal Bureau of Prisons

Federal Correctional Complex

Office of Financial Management

Terre Haute, Indiana 47802

February 13, 2023

MARKET RESEARCH QUESTIONAIRE

Life Connections Program (LCP) Life Transition Coach FCC Terre Haute, Indiana

The Federal Bureau of Prisons (FBOP) is conducting market research in compliance with the Federal Acquisition Regulation, Part 10. The service is for the provision of Life Connections Program (LCP) Life Transition Coach. The services will be provided at the Federal Correctional Complex (hereinafter referred to as FCC) located in Terre Haute, Indiana. The physical address is 4700 Bureau Rd. South, Terre Haute, IN 47802. The contract year shall consist of one 12-month base year with four 12-month option years, for renewal. The NAICS Code is 813110 (Religious Organizations) with the size standard of $8 million. A draft copy of the Statement of Work is attached to this questionnaire. Additional details are forthcoming in the solicitation. A Government solicitation document to provide these services is being developed, and a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement. All information submitted in response to this announcement is voluntary the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. Can your company provide these services in compliance with the requirements listed in the Statement of Work?

Yes ____ No____

2. The North American Industrial Classification System (NAICS) code for Religious Organizations is 813110, which sets the small business size standard at $8 million (below $8 million in gross revenues is considered small, above $8 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

______Small ______Other than Small

3. Is your company eligible for participation in one of the following small business programs? If so, please indicate the program.

___“8(a)” Program ___Women-Owned Small Business concern ___Economically Disadvantaged Women-Owned Small Business concern ___HUBZone Small Business concern ___Small Disadvantaged Business concern ___Service-Disabled Veteran-Owned Small Business concern

4. Is your business/employee certified to practice in Indiana?

Yes ____ No____

5. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): ____________________ Expiration date(s): ______________________

6. Can your company provide firm fixed unit prices for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)?

Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

Yes ______No

7. How many calendar days does your company need to prepare a quotation resulting from this solicitation?

_____1 -7 days _____ 7- 14 days ____ 14 – 21 days ____ 21 to 30 days

8. Is your company registered and active in System for Award Management? (www.sam.gov) Yes ______No

9. Does your firm have experience in providing services in a correctional environment?

Yes ______No

10. Please furnish the following information in reference to your firm:

Company Name; __________________________________________________ DUNS number;____________________________________________________ Address; _________________________________________________________ Point of Contact; __________________________________________________ Telephone Number; ________________________________________________ E-mail Address;____________________________________________________

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your response to mpgibson@bop.gov. Please call me at (812)-244-4473, should you have any questions. In the case that I am unavailable, please contact Michael Sherfick at msherfick@bop.gov or Scott Ballinger at sballinger@bop.gov.

Sincerely, Michael Gibson Supervisory Contract Specialist FCC Terre Haute 4700 Bureau Road South Terre Haute, IN 47802

NOTE: The resulting solicitation will be distributed at www.sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:mpgibson@bop.gov mailto:msherfick@bop.gov

Life Connections Life Transition Coach

STATEMENT OF WORK

A. BACKGROUND:

In September 2000, the Executive Staff of the Federal Bureau of Prisons approved a concept which would initiate a pilot program of multi-faith Residential Faith-based Pre-release Program, the Life Connections Program. This is a voluntary program which will initially be located in five institutions in various regions of the country. The program will be available to male inmates.

The program provides inmates with intensive opportunities for spiritual growth and deepening their religious roots by sharing common space and programs for the purpose of personal transformation and reducing recidivism. Inmates will participate in religion specific and inter-faith program components designed to bring restoration with God, family, community, and self. The program’s design will increase religious tolerance and respect among inmates of various faiths; will connect each inmate with a spiritual mentor; and will link participants with a faith community at their release destination in order to enhance community reintegration. Another component of the program will initiate specific Victim Impact programs to assist inmates in claiming responsibility for their actions and making amends with victims, family, and community.

The program will enlist partnerships with individuals and organizations in its efforts to lower recidivism and facilitate spiritual growth and personal change.

Volunteers, contractors, mentors, sponsoring religious congregations and organizations are all essential partners in the program.

The goal of the Bureau of Prisons Life Connections Program is to provide inmates living in a shared living space with intensive opportunities for holistic life restoration for the purpose of reducing recidivism and enhancing prison management.

B. SUBJECT:

Acquisition of a Life Connections Program Transition Coach who will be responsible for the duties prescribed in the description of service to be performed below.

The Government intends to make a single award of a firm-fixed price contract. The proposed contract resulting from this solicitation is for a base year, and includes the possibility of four (4) unilaterally exercised option years, for a possible five (5) year contract. The Government is not obligated to exercise any of the option years. The base year period of performance will be from April 1, 2023 through March 31, 2024.

C. SERVICE TO BE PERFORMED:

Description of Duties

The Life Connection Program Transition Coach will be knowledgeable of program goals, scheduling and will work with the Life Connections Program Chaplain and staff.

The Life Connection Program Transition Coach will develop lesson plans using the LCP curriculum for a diverse group of religions, present and lead study groups and educational classes on topics including, but not limited to:

• Preparing for the Life Connections Program

• Goal setting

• Resume building and job skills

• Successful reentry into society

• Graduate Aftercare

The Transition Coach will provide guidance and counsel with regard to student preparation for transition from the LCP and eventual release.

The Transition Coach will assist the Program Chaplain by coordinating and tracking use of print and audio-visual resources for LCP staff, contractors and students.

The Transition Coach will assist the Program Chaplain with coordinating community service projects and seminars/workshops.

Due to the nature and physical setting of the position, contractor must be able to stand/walk for extended period of time and walk up and down stairs several times each day.

Education and Experience

• The contractor should possess, at a minimum, a Bachelor’s degree from an accredited college or university with a major in religious studies, religious education, spiritual direction, psychology/counseling, criminology or related course of study from an accredited college or university.

• The individual/organization providing Transition Coach Services under contract award should have considerable experience with computer-based report writing and records keeping, particularly Microsoft Word, Excel, and Access.

• Prior work in a correctional setting is preferred.

• A minimum of three years of documented, continuous full time experience as a minister with their faith community is preferred.

• The selected contractor must possess, through a combination of education and experience, a general working knowledge of a broad variety of religious traditions. The contractor must have excellent communication skills to include documented experience in public speaking. The Life Connection Program Transition Coach contractor must have experience in managing multiple tasks in the coordination of daily activities involving numerous and diverse groups of people.

• Quoters must specifically identify the individual that will be performing these services under any subsequent contract award. The quoter must provide proof that their candidate meets all qualifications. The candidate’s name and qualifications must be submitted at the time the quote is submitted. Contractors must submit with their quote a resume, and photocopies of documents evidencing education and training.

D. PLACEMENT OF PERFORMANCE:

The services to be provided will be accomplished at:

United States Penitentiary 4700 Bureau Road South Terre Haute, Indiana 47802

The Life Connection Program Unit (C-1), ordinarily The USP Chapel, Visiting Room, or other program spaces, occasionally

Schedule

A session is defined as one hour. The contractor will provide up to 30 sessions each week, and 1,440 session per year. Program hours are 7:30 and 3:30 p.m. and 5:30 and 8:30 p.m. The Transition Coach will work during program hours with a 30-minute unpaid lunch break. The specific working hours will be determined locally based on program needs, and may be adjusted based on program and institution needs. Once the schedule has been agreed upon, any changes to the schedule must be coordinated with the LCP Chaplain. The contractor shall not normally exceed 30 hours per week.

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session.

Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. During periods of irregular institutional operations, when the contractor may not enter the institution, the schedule may include up to 12 sessions per week worked outside of the institution, to be determined and adjusted based on program needs.

In the event of any absence, the contractor may make up his/her time so long as it does not exceed 30 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

F. SUPPLIES:

All supplies that the contractor may routinely need will be provided by the United

States Penitentiary, Terre Haute. These supplies will normally include any materials needed to perform the services covered under this contract.

G. MANAGEMENT:

The contractor will be monitored by the Life Connections Program Chaplain. The contractor shall attend all training required by the Bureau of Prisons for contract workers. The contractor will not be permitted to attend institution meetings, staff recalls, or government training sessions for institution staff on contract time or as a consideration of the contract.

The contractor may attend team meetings, departmental meetings, or other meetings relating to the involvement of the services to be provided by terms of the contract. Some meetings will be required and accomplished on contract time.

The contractor will provide a monthly billing statement to the contract monitor that accurately reflects the days of each visit, the number of hours or sessions of each visit, the general content of the sessions, and the total dollar amount due for that months services.

Attire The contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

Non-Personal Services/Common Law Employee Information The service is a contractual arrangement and not a personnel appointment.

Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship.

The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.

H. INSTITUTION SECURITY:

Contractor will adhere to all regulations prescribed by the institution for the safety, conduct and custody of inmates. The contractor shall attend an orientation program prior to assuming their full duties within the institution. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

The contractor’s performance will be monitored by the COR.

Inmate Management Provision of services will require frequent and unsupervised contact with inmates.

The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.