Instructions_to_Offerors.doc

SOLICITATION NO. 15B41119Q4C6E0002

REPLACE VEHICLE AND PEDESTRIAN GATES

FCI PEKIN

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCI PEKIN, IL 61554

ISSUE DATE: MARCH 4, 2019

OFFER DUE DATE: APRIL 3, 2019 by 2:00 P.M. CENTRAL

OFFERS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FCI PEKIN

2600 SOUTH. 2ND STREET

PEKIN, IL 61554

ATTN: GARY M. KURTZ

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B41119Q4C6E0002

TITLE:

FCI PEKIN

REPLACE VEHICLE AND PEDESTRIAN GATES

DEADLINE FOR

April 3, 2019

RECEIPT OF OFFERS:

2:00 P.M. CENTRAL STANDARD TIME

MAIL OFFERS TO:

FEDERAL BUREAU OF PRISONS

FCI PEKIN

2600 SOUTH 2ND STREET

PEKIN, IL 61554

ATTN: GARY M. KURTZ

(309)346-8588 X1059

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238990 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I.

Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 4, 25-27 OF THE SOLICITATION DOCUMENT*

A.

SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B.

SECTION 2:

Commodity or Services Schedule, page 4 Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C.

SECTION 6:

Provisions, page 22

Provision 52.215-20 Alternate-IV:

Submit a cost breakdown of your quotation pursuant to the instructions in this provision. This listing should be of individual costs (e.g., labor hours and cost per hour, material units and cost per unit, etc.), not merely lump sums.

D.

SECTION 7:

Representations and Certifications, pages 27-29

1.

FAR Provision 52.204-8 NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, offeros should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

2.

FAO-0020 and FAO-0021

Complete in entirety.

E.

Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 25-27 OF THE SOLICITATION DOCUMENT*

II.

PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for March 19, 2019 at 9:00AM CST at FCI Pekin 2600 S. 2nd St. Pekin, IL 61554.

This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and submitted to FCI Pekin no later than March 15, 2019 by 2:00 PM CST, email to: Jeff Symons, Human Resources Manager, jsymons@bop.gov. For questions on filling out the NCIC form, contact: Jeff Symons, Human Resources Manager, jsymons@bop.gov.

The forms must include a cover sheet indicating they are for Project 4C6E Replace Vehicle and Pedestrian Gates, in addition to the following information:

· Company name and list/number of individuals from the company who will be attending.

· Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is Gary M. Kurtz, Contract Specialist, (309) 346-8588 x1059, Gkurtz@bop.gov.

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Gary M. Kurtz, Contracting Officer, via email at Gkurtz@bop.gov no later than March 27, 2019 by 4:00PM CST. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III.

Each offeror is requested to submit the following information in accordance with the instructions:

A.

Offer Label (see template below) 1.

This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your offer (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your offer.

*Double check all amendments (if issued) for any offer due date extension and enter accordingly on label*

BID/OFFER

SOLICITATION NO.

15B41119Q4C6E0002

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons

[INSERT INSTITUTION NAME AND ADDRESS]

CONTRACTING OFFICER NAME

[INSERT]

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