SOW.pdf

STATEMENT OF WORK

Subject:

The Federal Bureau of Prisons, Field Acquisition Office, intends to award a firm‐fixed price indefinite‐delivery, requirements type contract for the provision of Mobile Magnetic Resonance Imaging (MRI), Computerized Tomography (CT) services, Echocardiograms, Ultrasound, and Mammography. These services will be provided to the inmate population on‐site at the Federal Correctional Institution (FCI) ‐ Greenville located in Greenville, IL, 62246.

Place of Performance:

The services will be performed at FCI Greenville, located at FCI Greenville, 100 U.S. Hwy 40, Greenville, IL, 62246. General information regarding the Bureau of Prisons (BOP) is located at www.bop.gov.

Schedule:

The contractor will normally receive orders to provide services monthly or as the need is determined by the Health Services Administrator. When ordered, services will generally be scheduled between the hours of 7:30 am‐4:00 pm, Monday through Friday, excluding federal holidays. A firm schedule will be developed when a task order is issued. FCI Greenville shall be responsible for scheduling dates and times of ordered service. The contractor will be notified of the requested date of services, as well as the types of services and number of inmates scheduled for each visit. The number of inmate patients will vary each visit.

Due to the nature of the correctional setting, delays in performance of work may be expected.

Such delays may include, but are not limited to, inclement weather, electrical or mechanical problems, or other security matters. Time spent processing in and out of the FCI should be considered and included in pricing for service.

Supplies:

All clinic supplies that the contractor may routinely need will be provided by the institution.

These supplies will normally include any materials needed to perform the services covered under this contract.

Attire:

The contractor is expected to wear professional clothing while on duty. Although scrub uniforms are approved, they should not be the color Khaki. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing and should not be tight fitting or low cut without an undershirt. If the contractor is not dressed appropriately, they will not be allowed within the institution until the appropriate attire is presented. The FCI will not be charged for the delay in services.

Description of Duties:

Mobile Imaging services shall be responsible for the following:

Providing verification of credentials and proof of malpractice insurance. This includes contract staff performing and interpreting the radiological exam.

Evaluation of patients as referred by FCI Greenville.

Perform breast‐screening mammograms, CT and MRI scans (contrast and non‐contrast to various areas of the body including brain). The MRI & CT’s imaging capabilities shall allow the operator to readily complete an estimated 12‐16 studies per visit. Breast‐ screening mammogram imaging capabilities shall allow the operator to complete 30‐40 mammograms per session. The number of patients requiring imaging services and the number of tests required will determine the duration of the visit.

Provide professional interpretations. Reports must be in typewritten or computerized format and submitted on letterhead of the radiologist who interprets the test. Reports must be documented with a typed signature block and received within 48 hours of service. If abnormalities are noted, FCI Greenville Health Services must be notified immediately. This requires a phone call from the radiologist be made for any serious abnormal reading. The contractor will be responsible for the cost of professional interpretations.

The contractor will be responsible for equipment transportation, delivery and set up, tractors and drivers, complete maintenance/service coverage for all equipment, training and staffing.

The contractor will be required to provide films as needed to the FCI Health Services staff. The films should be provided on a CD‐ROM disc that FCI Greenville will retain, within two weeks of the scheduled clinic. The contractor may be required to provide films and reports to other specialists’ physicians and providers who are contracted by FCI Greenville to provide care to inmate patients.

Provide a point of contact for the contractor, which shall be responsible for the delivery of services under the contract.

Provide any pre‐requisite requirements for services to be provided under this contract in writing such as required lab values (contrast scans), health assessment questionnaires, etc.

Contractor must independently dispose of any waste (hazardous and non‐hazardous) generated during services.

The contractor must be registered and licensed with appropriate Boards of Medicine in the

United States to provide the services requested services in the statement of work. All MD’s must be board certified in their respective specialty. Credentials must be provided for any physician interpreting radiology studies. The credentials must satisfy Accreditation Association for Ambulatory Health Care (AAAHC) standards and Bureau credential requirements. It is the

FCI’s preference to obtain the services of facilities that are accredited by AAAHC. Offerors utilizing facilities which maintain accreditation by AAAHC shall submit a copy of the current accreditation certificate as part of the offeror’s technical proposal. If an offeror intends to utilize a facility which is accredited or certified by another recognized professional accrediting body, the offeror shall submit documentation validating this accreditation or certification as a part of its proposal.

All reports need to be typed with appropriate letter head of the radiologist and for specialists reading the studies. There should be typed signature blocks. All specialists reading studies, should be board certified. We require a phone call from the radiologist for any serious abnormal reading. In addition, the personnel operating the equipment must be licensed to practice in the state of Illinois and provide documentation of these requirements.

Ultrasound Services shall be responsible for the following:

Provide General Ultrasound/Vascular Ultrasound/Echocardiogram services – to include taking, processing, and submitting interpretation of films. The interpretation shall be conducted and performed by a board certified radiologist and/or board certified cardiologist, whatever is appropriate. The interpretation shall be a typed report and faxed to FCI Greenville, IL Health

Service Department the next business day.

Provide EEG services – to include performing and conducting electroencephalography and submit interpretation of electroencephalogram. The interpretation shall be performed by a board certified neurologist. The interpretation shall be typed and faxed to FCI Greenville, IL

Health Service Department the next business day.

Abnormal results/interpretations shall be telephoned to the Clinical Director upon receipt and interpretation of the films and/or studies.

Direct entries into the inmate’s medical record by the contractor are not permitted. Each patient encounter will be documented using an official consultation form (SF 513).

The contractor shall have current certification that permits them to practice and to perform

General Ultrasound, Vascular Ultrasound, Echocardiography, and Electroencephalography in the United States for the duration of the contract. The technologist will be familiar with managing and supervising a hospital based ultrasound services department regarding FDA, OSHA, and JCAHO standards. The contractor shall provide written documentation of certification (copy of all diplomas and/or certificates) that permits them to perform the services in this statement of work for the duration of the contract.

Health Requirements:

The contractor shall ensure personnel are free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract. The contractor will be responsible to provide proof that yearly Tuberculin Skin Testing (TST) or chest x‐rays have been given to their staff. The contractor is responsible for providing their staff with annual FLU vaccinations.

Work Management:

The successful contracting company applicant will be required to follow any and all applicable guidelines for the services to be provided. He/she will also maintain accountability of all Government furnished materials, supplies, and equipment. The contracting company applicant will sign the provided log or sign‐in sheet as documentation for sessions worked and for security purposes.

Patient Management:

The contractor will be responsible for following directives and complying with the Bureau of Prisons’ Health Services Manual, FCI Greenville institutional mandates and the Health Service Department’s policies in the management of all patient encounters. Patients shall be accorded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion.

Inmate Management:

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of inmate, other than to ensure inmates involved within the contractor’s scope of work abide by all rules to ensure their safety and well‐being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the initiation orientation or other specific security related training will be at the contractor rate, prorated hourly. The contractor may be, at any time, removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with the inmate at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or Health Services Administrator, of any infractions of institutional rules and regulations by inmates for improper disciplinary action. The Contractor and/ or their employees will report extraordinary problems immediately and follow up with a written statement of the event.