Site Visit-Replace Washer 07-31-2024.pdf

1 Site Visit for 15B40324Q00000007, Replace Washer Project 1 I I I I I I 1Institution: FCI Englewood, CO 1==-==;;c..:__--=--~=- =-"--'--'---=--=-"'-'-=--=-----------------

1Employee POC: Manuel F. Rosario I

:Meeting Start Date and time: 07/31/2024@ 9:00 am 1Meetin!! End Date and time· 07/31/2024 (a) q • f 5' RM .

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FCI. Englewood- Site Visit AGENDA- Replace Washer Project

DATE: 9:00 AM MDT, July 31, 2024

I. Contract Specialist:

U.S. Department of Justice

Federal Bureau of Prisons

Federal Correctional

FCI Englewood, CO 80123

July 31, 2024

Introductions, Manuel F. Rosario began the meeting with an introduction and passed out a sign-in sheet.

II. PURPOSE OF MEETING:

Indicate the purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information .

State - nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the Contracting Officer-Manuel F. Rosario

III. MINUTES:

Advised minutes will be recorded and distribt!ted via https://sam.gov.

IV. SITE VISIT INFORMATION:

An organized site visit has been scheduled for 9:00 a.m. MDT, Wednesday, July 31, 2024. The site visit will be held at the Federal Correctional Institution (FCI) Englewood, 9595 W. Quincy Ave., Littleton, CO 80123.

V. Contractor Advisement:

Contractors are advised that discussions during this meeting do not alter or change the terms/conditions of the solicitation. Any/ All changes will be made in writing via an amendment to the solicitation by the issuing Contracting Officer Manuel F. Rosario

VII. GENERAL TOPICS:

Discussions during this meeting do not alter or change the terms/conditions of the solicitation . If any changes are made, they will be in writing via an amendment to the RFQ from the issuing Contracting Officer.

Thank you again for attending this Site Visit. I would like to remind everyone once again to ensure that you read the solicitation in its entirety, and if any information was omitted the proposal should be declined.

No Questions will be answered during this meeting, it is for informational purposes only. Pictures have been taken by the government and posted in an amendment to the RFQ.

• LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

• COR: The contracting Officer's Representative (COR) is Mr. J White

• QUESTIONS: No Questions will be answered during this meeting

• ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles.

• SECURITY CLEARANCE and Tool Accountability: will be discussed in depth to the successful contractor in the pre- project meeting.

• EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to and returned upon exit from institution property.

• ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution. All persons, vehicles, and equipment are subject to search by institution authorities at any time.

• NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

• CONTRACTOR EMPLOYEE WORK DRESS: Green or khaki-colored clothing is not allowed, as inmates wear these colors.

• PHOTOGRAPHS: The institution 's Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos and may request that photos be taken for specific conditions. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

VIII. ADDITIONAL NOTES:

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Meeting minutes recorded by:

. Rosario, Co FCI Englewood, CO

NOTICE:

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MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN SUBSEQUENT AMENDMENTS ISSUED

BY THE CONTRACTING OFFICER ON A STANDARD FORM 30 (SF-30).