JOFOC-FY 24 24Z4AU9 IPS Transformer Install- 05-06-2024.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITIO

Emergency Electrical Repair

Transformer Installation FCI. Englewood, Colorado

B&F Project 24Z4AU9

Pursuant to the Federal Acquisition Regulation (FAR) Subpart 6.302-2, and the Bureau of Prisons Acquisition Policy (BPAP) Part 6.304 (a), the Federal Bureau of Prisons (BOP) has determined that the procurement of services to repair a shorted 500KV A transformer for the Federal Correctional Institution (FCJ) Englewood located in Littleton, Colorado meets the criteria established for other than full and open competition. This limitation on competition is justified as supported by the following information:

I. Agency:

Department of Justice

Federal Bureau of Prisons

Federal Correctional Institution Englewood

9595 W. Quincy Avenue

Littleton, Colorado, 80123

2. Nature and/or Description of Action being Approved:

This action is for the acquisition of emergency repairs, labor, materials, and equipment to remove and replace the 500KV A Transformer that supplies electrical power to the Administration Building, SHU, Medical, AW Complex, Control Center, and critical security infrastructure for Federal Correctional

Institution (FCI Englewood) in Littleton, Colorado. The replacement transformer has been procured and is being supplied by FCI Englewood. In addition, replacing the transformer, testing of the primary conductors shall be tested .

3. Description of Supplies or Services Required to Meet the Agency Needs:

As part of the FCI Englewood has a requirement for the Emergency Repair of a non-functioning electrical transformer that was discovered on Tuesday, January 30, 2024. The FCI lost power. After the Facilities Staff diagnosing the problem , it was concluded that one of the transformers failed with the damaged transformer. Causing that affected areas of the institution are unable to be powered by utility power so an Emergency Generator is providing power to all the critical infrastructures and some of the other areas in the Administration Building until the transformer can be removed and replaced. The estimated cost for all labor, material , and equipment necessary to complete the testing of the primary conductors, removal of the existing transformer and installation of the replacement transformer is expected no to exceed $227,940.00

4. Statutory Authority Permitting Other Than Full and Open Competition:

This action is being procured under authority of 41 U.S.C. 3304(a)(2) and implemented by FAR 6.302-2 (a)

(2), Unusual and Compelling Urgency. When the agency ' s need for the supplies or services is of such an unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals, full and open competition need not be provided for.

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Determination that Proposed Contractor's Unique Qualifications or the Nature of the Acquisition Requires Use of the Authority Cited:

Due to urgent need of the FCI lost power to the FCI Control Center, SHU, Administration Building, Medical, AW Complex, Perimeter Detection System, Cameras, Perimeter Detection System as well as several other areas. After the Facilities Staff diagnosing the problem, it was concluded that one of the transformers failed. With the damaged transformer, these areas of the institution are unable to be powered by utility power. Electrical power is essential to security, and operations at FCI Englewood. Without it, normal operations would be impossible, and the threat of inmate escape would be unacceptable.

Efforts Made to Solicit from as Many Sources as Practicable Including Whether or Not a Notice Was or Will be Publicized as Required by FAR Part 5.2:

Due to the urgent and compelling nature of this requirement, there is not sufficient time to use of formal full and open competition of procurement procedures. Delay of a contract award would result in serious injury, financial , or other, to the Government if the agency complies with the time periods specified in FAR

5.203. Therefore, due to the urgent nature of this procurement action, a synopsis notice was not required .

Contracting Officer's Determination that the Cost to the Government Will be Fair and Reasonable:

Prices will be analyzed by the Contracting Officer with the assistance of the Facilities Manager, and the Business Office Accountant to determine price reasonableness at time of invoice.

8. Description of the Market Survey Conducted:

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Due to the urgency and compelling nature of this requirement, there is not sufficient time to conduct a formal market survey.

Other Facts Supporting the Use of Other Than Full and Open Competition:

Failure to immediately repair the transformer will result in no power in critical areas of the institution such Control Center, SHU, Medical , Perimeter Detection System, Cameras, Administration Building and AW Complex as well as several other areas.

List of Sources, Expressing in Writing, Interest in the Acquisition:

There are no other sources available that would be able to provide the service to in the timefrarne required by the government.

11. Actions Taken by the Agency to Remove or Overcome Barriers to Competitions:

Future acquisitions will be competed when practical.

12. Contracting Officer's Certification:

I hereby certify that the above justification is accurate and complete to the best of my knowledge and bel ief.

Manuel F. Rosario Contract Specialist

J"glewood, CO

13. Cost Center Manager's Certification:

I hereby certify that this justification and the supporting data for the certification are accurate and complete to the best of my knowledge and belief.

Joseph Smith Facilities Manager FCI. Englewood, CO