ReTube Boiler site visit minutes 05-31-2023-MR.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Federal Correctional Institution

Office of Financial Management FCI Englewood 9595 W. Quincy Ave.

Littleton, Colorado 80123

May 31, 2023

FCI Englewood – Retube Boiler Site Visit Agenda/Minutes

Meeting called by: Manuel F. Rosario, Contract Specialist

BOP Staff Attendees: Joseph Smith, Facilities Manager

Josh White, Engineering Technician/Camera Operator

Contractors Attendees: Jesse Juliana, NPBTC

Andrew Rogers, FRC/M

CT Garcia, TM/M

I. INTRODUCTIONS - M. Rosario, began the meeting at 9:00 am, with an introduction and passed out a sign-in sheet.

II. Purpose of Meeting- Indicate the purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information. Stated - nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the Contracting Officer- Charles

Dailey.

III. Minutes- Advised minutes will be recorded and distributed via https://sam.gov.

IV. Site visit Information- An organized site visit has been scheduled for 9:00 a.m. MDT, Wednesday, May 31, 2023. The site visit will be held at the Federal Correctional

Institution (FCI) Englewood, 9595 W. Quincy Ave., Littleton, CO 80123.

V. Contractor Advisement-Contractors are advised that discussions during this meeting do not alter or change the terms/conditions of the solicitation. Any/ All changes will be made in writing via an amendment to the solicitation by the issuing Contracting Officer

Charles Dailey.

https://sam.gov/

VI. General Topics- Discussions during this meeting do not alter or change the terms/conditions of the solicitation. If any changes are made, they will be in writing via an amendment to the RFQ from the issuing Contracting Officer. Thank you again for attending this Site Visit. I would like to remind everyone once again to ensure that you read the solicitation in its entirety, and if any information was omitted the proposal should be declined. No Questions will be answered during this meeting, it is for informational purposes only. Pictures have been taken by the government and posted in an amendment to the RFQ.

2. Other general items to be addressed:

LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

QUESTIONS: No Questions will be answered during this meeting

ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles.

SECURITY CLEARANCE and Tool Accountability: will be discussed in depth to the successful contractor in the pre- project meeting.

EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to and returned upon exit from institution property.

ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution. All persons, vehicles, and equipment are subject to search by institution authorities at any time.

NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

PHOTOGRAPHS: The institution’s Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos and may request that photos be taken for specific conditions. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

VII. The Site Visit concluded at 9:45 am and no questions was made by the contractors.

FCI Englewood – Retube Boiler Site Visit Agenda/Minutes