Asbestos_Abatment_Pre-Quote_Meeting_Minutes_04-11-2023-Signed.pdf

1 | P a g e

PRE-QUOTE CONFERENCE MEETING MINUTES

15B40223Q00000004 – ASBESTOS ABATEMENT BUILDING 207

FPC DULUTH

DATE: April 11, 2023

A pre-quote conference was held for the project entitled Asbestos Abatement Building 207. The meeting began at 9:00 am CT and ended at approximately 9:40 am CT.

The following were present:

Contractor Representative Company Michael Maslowski ACCT, Inc.

Government Representative Job Title R. Pelawa Acting Warden A. Hastings Acting Associate Warden E. Heaney Captain T. Pynnonen Plumbing Foreman T. Gamradt General Maintenance Supervisor J. Bahneman Facilities Assistant J. DeRungs Contracting Officer

Nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the Contracting Officer, Jacob DeRungs.

Meeting minutes will be recorded and post to the Solicitation via SAM.gov.

Quotes can be emailed or mailed but should reach the contracting officer on or before April 20, 2023 by

12:00 P.M. CT.

QUESTIONS: All questions about the solicitation documents should be emailed to Jacob DeRungs no later than Thursday, April 13, 2023.

CONTRACTING OFFICER

• The contractor who receives award will be required to make the determination and acquire any licensing and permits required for completing work as outlined in the statement of work.

• The magnitude of the project is between $0.00 and $25,000.00.

• The performance period is 35 calendar days after issuance of notice to proceed.

• A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

• Due to the relatively short duration of the performance period no progress meetings are anticipated but may be scheduled as needed.

• While there are no restrictions on the percent of work that can be subcontracted, the prime

2 | P a g e contractor should plan on being present while work is performed.

• This contract is subject to Davis Bacon Wage rates and wage grade interviews will be conducted along with verification that Davis Bacon Act wage determination and EEO posters are posted.

• Certified payrolls are required to be submitted to the contracting officer.

FACILITIES

• Storage of materials will be coordinated with the escorting staff and carried out by the escorting staff.

• All changes to the contract must be in writing and signed by the Contracting Officer.

• Contract workers are subject to security investigative procedures. Please refer to the contract for details.

• Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry and returned upon exit from institution property.

• Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times. All contractor tools to be used inside the secure perimeter must be inventoried and accounted for at the conclusion of the workday Contractor tools may not be stored on-site overnight, verified by the escorting staff at the beginning and end of every shift.

The contractor should provide for enough time at the conclusion of the workday for the return and accounting of all tools issued during the workday. Lost or missing tools must be reported to the escorting staff, the COR and the Captain immediately.

• Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time.

This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution. All persons, vehicles, and equipment are subject to search by institution authorities at any time.

• Contract workers are not to have any contact with inmates at any time.

• Green clothing is not allowed, as inmates wear this color.

• All contractors and their employees will be escorted while on institutional grounds.

• Should emergency conditions be implemented while contract workers are inside the secure perimeter, they will be required to secure their tools, remove vehicles and equipment, and leave the institution grounds until the emergency situation has been resolved.

3 | P a g e

SAFETY:

• The contractor is responsible for providing required protective gear to all contractor workers, should it be required. Contractor will ensure that all workers have proper safety gear at all times.

• The speed limit on institution grounds is 15 MPH and will be strictly enforced.

• All injuries shall be immediately reported to the escorting staff and the COR. Seek outside medical attention if needed for any injuries sustained.

• Chemical control and capability should be maintained and followed per each chemical SDS and SDS sheets must be present. Please follow the plan/protocol for each chemical; if a plan or protocol is needed, Safety will provide one.

• Ensure statement of work is followed for Asbestos removal.

• Proper storage of any chemicals in lay down yard with SDS present.

• Follow proper Lock-Out/Tag-Out and Confined Space protocols. If protocols for Lock-Out/Tag- Out and/or Confined Space are needed, Safety will provide them

• Escorting staff shall ensure all rules and/or regulations are being followed and any violations shall be reported to the Safety Manager, Facilities Manager, COR and/or Captain immediately.

CORRECTIONAL SERVICE

Any Safety/Security violations shall be immediately reported to the Captain, Facilities Manager, Safety Manager and/or COR by the escorting staff.

Meeting minutes recorded by:

Jacob DeRungs, Contracting Officer

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 30 (SF-30).