MARKET_RESEARCH_QUESTIONNAIRE_FBO.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

SOLID WASTE DISPOSAL SERVICES

METROPOLITAN DETENTION CENTER (MDC)

GUAYNABO, PUERTO RICO

The Federal Bureau of Prisons (FBOP) is conducting market research in compliance with the Federal Acquisition Regulation, Part 10. The service is for the provision of Solid Waste Disposal Services. The services will be provided at the Metropolitan Detention Center (hereinafter referred to as MDC) Guaynabo, Puerto Rico. The physical address is 652 Carretera 28, Guaynabo, PR 00965. The contract year shall consist of one 12 month base year with four 12 month option years for renewal, plus a six month extension.

The NAICS Code is 562211(Solid Waste Collection) with the size standard of $41.5 million. The estimated quantity for the base year and each option year is listed below.

Item No.

Description of Services Quantity Unit

1 30 Yard Open-Top Construction Dumpster 1a Monthly Rental Fee 12 Mo.

1b Haul Rate/Pull Fee 104 Pull

2 Two (2) 40 Yard Open-Top Construction Dumpster 2a Monthly Rental Fee 12 Mo.

2b Haul Rate/Pull Fee 104 Pull

3 Yardage 3a Landfill Disposal Tipping Fees 1800 Tons

A draft copy of the Statement of Work is attached to this questionnaire. Additional details is forthcoming in the solicitation. A Government solicitation document to provide these services is being developed, and a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement. All information submitted in response to this announcement is voluntary the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Solid Waste Collection is

562211, which sets the small business size standard at $41.5 million (below $41.5 million in gross revenues is considered small, above $41.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

3. Is your business/employee certified to practice in Puerto Rico?

Yes No

4. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services (except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

5. Which type of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Women-owned small business concern Veteran-owned small business concern Service-disabled veteran-owned small business concern Use of a price evaluation adjustment for a small disadvantaged business concern

7. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): ____________________ Expiration date(s): ______________________

8. Can your firm provide firm fixed unit prices for future contract years (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. The Federal Acquisition Regulations requires the following insurances policies: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Puerto Rico?

Yes No If no, what are the standard rates per insurance?

10. Are Solid Waste Disposal services of this type customarily available in the commercial marketplace? (Available to commercial business and industry or to the general public)

11. Does your firm have access to the internet to download solicitation materials?

12. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

7 days 10 days 15 days 30 days

13. Is your company registered in System for Award Management (SAM)?

Yes No _______________________DUNS

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 Commercial Items, paragraph (t) SAM. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

14. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

15. Has your organization previous provided Solid Waste Disposal services for prisons?

16. Which of the following best describes your organization?

Non-Profit Faith-Based Corporation LLC

17. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your completed questionnaire survey via email at llwheeler@bop.gov on or before Wednesday, September 18, 2019, at 4:00 p.m. Central Standard Time (CST). Please feel free to contact me at (972) 352-4536 if you have any questions.

https://www.sam.gov/ mailto:llwheeler@bop.gov

Sincerely, LaQueta Wheeler

LaQueta Wheeler, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the Federal Business Opportunities website at www.fbo.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

SOW - Solid Waste Disposal Services

STATEMENT OF WORK

Solid Waste Disposal Services

Metropolitan Detention Center, Guaynabo, PR

A. SUMMARY OF WORK & PLACE OF PERFORMANCE:

The Federal Bureau of Prisons (FBOP), MDC Guaynabo, intends to establish the contract for the provision of solid waste equipment rental and solid waste services, which meets or exceeds the requirement s outlines in this statement of work. Contract services will be performed on-site at the Metropolitan Detention Center (MDC) Guaynabo, located at Intersection of Road 165 & Highway 28 Guaynabo, Puerto Rico 00965.

B. SCHEDULE:

The regular working hours for contract services shall be 7:00 A.M. to 4:00 P.M, Monday through Friday, with the exception of federal holidays.

C. CONTRACTOR RESPONSIBILITIES/ REQUIRED SERVES:

The contractor shall be responsible to provide all equipment, labor and expertise required for the removal of trash and solid waste. Government employees and inmates are not permitted to provide any assistance in the performance of this contract. The contractor shall be responsible for pick-up, and delivering container loads of solid waste to an approved, licensed, certified disposal area/ landfill. Disposal of waste shall be legal and environmentally safe manner. The waste materials will consist of solid and/ or wet waste from food service and other department within the institution. MDC Guaynabo may require additional pulls by notifying the contractor in advance. The contractor must, upon proper notification from MDC Guaynabo, complete the additional pull(s) within twenty-four (24) hours. Extra pulls charge will not differ from the regular contracted pull rates.

1. The contractor shall be responsible for cleaning up and disposing of all trash, garbage, and debris spilled from the compactor during the process of pulls and transport.

2. The contractor shall ensure the open-tops are cleaned, washed and sanitized after each dumping and prior to delivery back to the institution.

3. If the open top unit becomes full prior to the scheduled pick-up, the contractor will be contracted by the appropriate institution staff to schedule an additional pick-up. Additional pick-ups will be on an as needed basis. The time frame for an additional pick–up will be agreed upon between the contractor and the contracting officer or appropriate institution staff.

4. The contractor will not be required to pay rent for the space occupied here under when in use on the premises of MDC Guaynabo. The contractor will not be required to pay cost of any utilities, which may be found necessary for the use, or operation of any trash removal equipment furnished hereunder.

D. CONTRACTOR SUPPLIED EQUIPMENT:

The contractor shall supply the following equipment and related supplies, but is not limited to the following:

1. One (1) thirty (30) cubic yard, Open Top dumpster unit. The unit will be located in the front gate parking lot. The contractor will be responsible for the installation and hookups required to make the unit operational. The contractor will pull/ service the open top unit on Wednesday and Friday of each week at 7:00 am or when called.

2. Two (2) forty (40) cubic yard open top roll–off construction trash dumpsters. The units will be located across from the 30 cubic yard dumpster. The contractor will pull/ service the open–top trash dumpsters every Monday, Wednesday and Friday of the week at 7:00 am or when called.

3. All equipment furnished here under shall be equipped with all necessary safety devices, which shall be maintained in operating condition at all times and shall be listed by Underwriter’s Laboratories. All equipment must be identified with a control number. In addition, equipment must be constructed or installed as to prevent seepage and accumulation of debris underneath. The contractor will be responsible for all maintenance of equipment.

E. MAINTENANCE AND REPAIR OF EQUIPMENT:

All equipment provided by the contractor must be in new or like new condition and be able to handle and contain the type of waste listed herein. The units and equipment supplied by the contractor must be maintained in good working order and have the contractors name and local phone number prominently displayed on the containers. The contractor will ensure that the units are neat in appearance and that there are no cracks or broken parts, and the wheels are operational. The contractor must remedy problems within 24 hours after notification.

The contractor shall be responsible for all spills and related cleanup costs, when spill occurs as a result of contractor owned equipment failure or contractor error. All containers are to be cleaned and/ or returned clean by the contractor. The contractor shall ensure each container location is prior to removing container from the area.

F. PERMITS AND RECORDS:

The contractor shall ensure that waste is disposed of in accordance with all Federal, Commonwealth, and local laws and/ or regulations. All licenses, permits, and fees related to the waste removal shall be the responsibility of the contractor. All equipment, supplies, open containers, and controls shall be supplied by the contractor. The contractor shall provide copies of all receipts related to the disposal of the waste. The receipts must include the weight of the waste dumped. The receipts shall be addressed to the contracting office or appropriate institution staff and shall be sent a minimum of once per calendar month.

G. TITLE TO EQUIPMENT:

Unless otherwise specified in this contract, title to the contractor owned waste removal equipment and equipment components shall remain with the contractor. In the event of the termination or cancellation of this contract as herein provided, the contractor shall promptly remove all of its property at its own expense. Upon the contractor failure to do so, the FBOP may remove and store said property and charge the contractor for any expenses incurred for such removal and storage. All contractor provided equipment and equipment components of equipment are sole property of the contractor and no supplemental agreement or relationship between the Government and contractor shall give Government any proprietary interest in such components thereof. All Government provided equipment and equipment components are the sole property of the Government and no supplemental agreement or relationship between the Government and the contractor shall give the contractor any proprietary interest in such components thereof.

H. RISK OF LOSS:

The contractor assumes the full risk of and responsibility for any loss, destruction, or damage occurring to the contractor owned waste removal equipment, components, or containers, when such loss or damage as may attributable to the owner by reason of the negligence of its employees while acting within the scope of their employment.

I. INSTITUTION SECURITY:

The contractor shall be required to enter MDC Guaynabo and will be subject to any and all security searches and regulations governing security of the institution. The contractor must agree to adhere to all regulations prescribed by MDC Guaynabo, for the safety, security and custody of inmates. The custody of Federal inmates remains a primary responsibility of the designated facility. The contractor shall involve himself herself in the Institution Familiarization Program as required by policy. Any violations of the institution rules and regulations are to be brought immediately to the attention of an appropriate Government employee for prompt, proper action.

The contractor shall be aware that the vehicle will be subject to inspection and search prior to entering the institution grounds and again prior to exiting the institution grounds. Institution correctional staff must be able to inspect and search the entire vehicle their satisfaction so that no contraband is being introduced into the institution. All tools will be inventoried entering and exiting the institution. The contracting officer or appropriate institution staff must be advised if for any reason the pick-ups cannot be made as scheduled for any given day. A twenty-four (24) hour notice is required. It is imperative, for security reasons, the compactor/container be picked up as required.

J. RESTRICTIONS ON CONTRACT WORKERS:

The Contractor shall not supervise inmates, supervise FBOP staff, participate in inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, or attend meetings, recalls or staff functions.

K. PAYMENT OF SERVICES:

Invoices shall be submitted and paid on a monthly basis. Original Weight Ticket(s), as provided by the disposal/ landfill site indicating the actual tonnage of solid waste, shall be submitted with the corresponding invoice payment. Payment shall not be processed for tonnage fees until Weight Ticket(s) are submitted. Payment terms shall be as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. Payment terms shall be Net 30 days. The contractor can, however offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form for this solicitation. This information is required for proper payment of services. Payment shall be made in accordance with F.A.R Clauses 52.232-25 Prompt Payment (JAN 2017), and 52.232-33 Payment by Electronic Funds Transfer (EFT) – System for Award Management (Oct 2018).

L. MISCELLANEOUS INFORMATION:

In accordance with the FBOP Acquisition Policy Part 37.103(e), the following provisions are applicable to the work being performed in the contract: the service is a contractual arrangement and not a personnel appointment; payment is based on the provision of an end product or the accomplishment of a specific result; the services provided does not constitute an employer/ employee relationship; and the contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be closely monitored. This position is a contract position only and does not provide fringe benefits such as Health Care, Retirement, Vacation or Sick Time.

The contractor must understand that the Contracting Officer is the only person who can legally commit or obligate the Government to an expenditure of public funds. The Contracting Officer is the only person who can legally change the terms or conditions of the contract and only then by written modification.

The contractor is solely responsible for full compliance with all federal, Commonwealth, FBOP, and all other applicable laws, policy, rules and regulations. In the event two or more regulations conflict, the strictest of the regulations shall apply. The contractor shall be responsible for the provision of all equipment, labor, licenses, maintenance, materials, parts, permits, repairs, tools etc., necessary to carry out the requirements of the contract.

The contractor shall be required to coordinate the installation of the required equipment and change of contractor personnel with the contracting office or appropriate institution staff.

The contractor shall immediately inform in writing, the contracting office or appropriate institution staff of any adverse actions taken by any commonwealth licensing or regulatory body involving professional licensing. This includes, but is not limited to, suspensions, revocation, restrictions on practices.

The contractor shall immediately inform, in writing, the contracting office or appropriate institution staff of any claims made, lawsuits filed, or legal actions that might occur as a result of the contractor’ practice of their profession, not only as a result of services performed with the FBOP facility but also those involving any setting in which services of a nature substantially similar to services contracted for by MDC Guaynabo are being performed.

END OF STATEMENT OF WORK