Cover_Letter_-_Chiller.pdf

U.S. Department of Justice Federal Bureau of Prisons

Metropolitan Detention Center Guaynabo

P. O. Box 2008

Cataño, Puerto Rico 00963-2008

April 13, 2018

All Interested Parties:

The Metropolitan Detention Center Guaynabo, Puerto Rico, intends to issue solicitation 15B30618Q00000021 for the procurement of its Emergency Chiller Repair for the FY-2018. The contract Type is a Firm-Fixed Price contract. This acquisition is Small Business set aside as to business size. Faith-Based and Community-Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible. The Federal Acquisition Regulation (FAR) 4.1102 requires all contractors seeking or currently doing business with the government to be registered with the System for Award Management (SAM); information can be obtained at https://www.sam.gov/. Missing, changed, or incomplete data will result in the elimination of your quote from further consideration. MDC Guaynabo will award to the responsible vendor(s) whose offer is the most advantageous to the Government. The Government reserves the right to award item by item, or in groups of items, or in aggregate, whichever is most advantageous to the Government by responsive, responsible offerors. Payments will be made using the Electronic Fund Transfer (EFT). The Government reserves the right to utilize the Government purchase card for all transactions with a total order not exceeding $30,000.00. All responsible sources are encouraged to submit a written offer which will be considered for award. The solicitation will be made available on or about Abril 13, 2018 and will be posted to the General Services Administration's Federal Business Opportunities website, http://www.fedbizopps.gov. The quote, signed by an individual authorized to bind the offer or, must be submitted to the address contained within the solicitation posting by 08:30 am eastern standard time with a due date of April 16, 2018. The anticipated date of award is on or about April 16, 2018. This package contains all the necessary information for submitting a request for quote for evaluation. Hard copies of the solicitation will not be available. All future information about this acquisition, including solicitation amendments, will also be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition. All quotes must be F.O.B.

Destination.

Facsimile quotes are not permitted. E-mailed quotes shall be sent to the attention of all Contracting Officers.

GUA/Procurement&Prop~@bop.gov, https://www.sam.gov/ http://www.fedbizopps.gov/ mailto:GUA/Procurement&Prop%7E@bop.gov

The following must be completed and submitted with your offer:

• Information on the third page of this letter.

• Standard Form 1449, Solicitation/Contract/Order for Commercial Items – Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF-149. Please include your telephone number in Block 17a. Quote only items that meet our required specifications as provided.

• Representations and Certifications (FAR 52.212-3(b)) = Prospective offerors are required to submit Annual Representations and Certifications via the On-line Representations and Certifications Application (System for Award Management) at http://sam.gov. By submission of a quotation under this solicitation, the quoter acknowledges completion of the annual representations and certifications via ORCA website; the offeror verifies by the submission of the quotation that the representations and certifications currently posted electronically were entered or updated within the last 12 months and are current, accurate, complete and applicable to this solicitation. Submission of your quotation constitutes compliance.

• Vendors should include their Data Universal Number System (DUNS) in their quote.

Failure to complete the Representations and Certifications can result in non-consideration of your quote.

Prospective quoter’s are cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, shall result in non-consideration of the quote. Accordingly, all communication prior to award shall be directed to the Contracting Officer in writing.

*** TO PARTICIPATE ON THE BID, PLEASE PROVIDE THE FOLLOWING

INFORMATION ALONG WITH YOUR QUOTE****

Small Business Certification: Yes/No Your Fax #: _____________

Company TIN #:_____________________ DUNS #: ____________

Electronic Fund Transfer (EFT) Information:

Routing #:________________________________

Account#:_________________________________

E-mail:___________________________________ www.sam.gov Registration renewal date: ____________

Quotes being mailed or delivered will be submitted to the following address:

Mailing Address:

Metropolitan Detention Center Guaynabo Attn: Carmen Irizarry-Camacho, Contract Specialist Raul Rivera Ferrer, Procurement & Property Specialist

P.O. Box 2008 Cataño, Puerto Rico 00963-2008

Hand Carried:

Carmen Irizarry-Camacho, Contract Specialist Raul Rivera Ferrer, Procurement & Property Specialist Federal Bureau of Prisons Metropolitan Detention Center Guaynabo 652 Road 28 Guaynabo, Puerto Rico

Physical Address:

Metropolitan Detention Center Guaynabo Highway 28 Intersection of Road 165 Guaynabo, Puerto Rico 00965-2700

Please do not submit quotes to any other location other than the one listed above. Quotes must be for the specific unit or item, lb. to lb. or case to case, etc. quotes not made to the specific measure unit will not be considered. All quotes received after the deadline will not be considered.

Quoted items and or quantities cannot be changed after the deadline for receipt of quotes. All modifications and or cancellations must be approved only by the approving contracting staff.

Quotes received after the deadline of 02:00 pm will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).

Failure to deliver within the specified date range may cause the order to be awarded to the next lowest vendor.

All communications regarding this solicitation, including any of a technical nature, must be made in writing to the Contracting Officer. Questions or comments may be electronically submitted to both at cirizarry@bop.gov and r1rivera@bop.gov . All inquiries received will be considered and responses will be provided when appropriate.

CCI

Carmen Irizarry Contract Specialist mailto:cirizarry@bop.gov mailto:r1rivera@bop.gov