SOW Updated 4-27-22 (Approved).pdf

Statement of Work for Rebuild Chiller FCI Elkton, Ohio

I. SPECIFICATIONS:

A. INTRODUCTION

Contractor shall provide all necessary labor, tools, equipment, and materials required to repair a Trane - Model# CVHE500 Centrifugal Chiller that is constantly off line and in need of repair.

The Chiller is located at the Federal Correctional Institution (FCI), Elkton, 8730 Scroggs Road, Elkton, Ohio 44432.

B. BACKGROUND

FCI Elkton is located in Columbiana County in eastern Ohio. FCI Elkton is currently not able to operate Chiller 8CH2-ELK located in Powerhouse - Building 8.

C. ACTION SUBMITT ALS

I. Security Paperwork: Not less than fourteen ( 14) working days prior to mobilization to the site, submit all security clearance documentation to the Contracting Officer's Representative (COR). Security clearance paperwork will only be accepted from the Prime Contractor.

2. Submittals:

a. Include with bid, manufacturer's specifications and included warranties for all suggested products used for repairs.

b. Provide to the COR, not less than seven (7) working days prior to mobilization, copies of staff qualifications/certifications for the work they are performing.

c. Provide to the COR, not less than seven (7) working days prior to mobilization, three copies of Safety Data Sheets (SOS) for all proposed substance to be used during the repairs.

D. SCOPE OF WORK. REPAIR CHILLER

I. The Contractor shall provide all necessary labor, tools, equipment and materials required to dismantle and repair 8CH2-ELK, a Trane - Model # CVHE500 Centrifugal Chiller, in order to return the chiller to original operating condition and efficiency.

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NEROFACILITIES ADMINISTRATOR

2. The Contractor is responsible for the following:

a. If the Primary Contractor designates a sub-contractor, the Primary Contractor must establish a point of contact that is readily available for the duration of the project. Any questions MUST be answered within 24 hours of notification. If there's a delay or stall in this project, due to the Primary Contractor not being available or non-responsive, it will not be at fault of the government.

b. Ensure that repairs are made by certified factory trained Trane technicians.

c. Verify that the Chiller has been taken off-line by Lock-Out/ Tag-Out Procedures.

d. The refrigerant has been recovered and stored on site with a recorded volume attached (330 lbs.). The equipment is currently empty.

e. Supply and prepare rigging equipment for repairs.

f. Dismantle Chiller components and centrifugal compressor.

g. Ensure inlet guide vane assembly, labyrinth seals and impellers are to Trane specifications.

h. Furnish and replace; oil charge, oil filter, sump sight glass, oil regulator, oil heater, oil pump, and oil pump motor.

1. Replace oil sump vent line solenoid valve.

J. Replace Trane compressor motor.

k. Replace economizer to evaporator and condenser to economizer flanges.

1. Reinsulate the areas affected by these repairs.

m. Reassemble the centrifugal compressor, auxiliary vapor, and liquid lines and sight glasses with new Trane gaskets and O-rings.

n. Replace the 1st stage vane bearings, shims, pins, and washers.

o. Replace the 3rd stage vane bearings, shims, and pins.

p. Replace the guide vane operator assemblies for the l st stage vane operator.

q. Replace relief valve carbon disk and gaskets.

r. Remove and replace purge tank.

s. Replace motor terminal board and O-rings.

t. Provide and install a Tracer AdaptiView Controller Panel and touchscreen

AdaptiView Display, or like items, that are compatible with the current Trane equipment and our current Seimens building automation system.

u. Upgrade the chiller with the Trane Earthwise Purge System and tie-in to the new control panel/ display.

v. Chiller system Purge and evacuation and leak testing to Trane specifications.

w. Charge with recovered refrigerant (330lbs.).

x. Provide an additional 390 pounds of R-123 or correct amount ofrefrigerant to fill the chiller.

y. Order the removal of locks and tags.

z. Start-up and operation check by certified Trane technician.

aa. Verify operating parameters and adjustments of the chiller as per its original specifications.

bb. Conduct an Eddy Current Tube Analysis of the evaporator and condenser tubes for the 2 Trane Chillers in Powerhouse, Building 8.

cc. Provide full control panel and all sensors replacement and upgrade.

dd. Issuance of new nameplate with new serial number.

ee. Provide Factory Start-up.

ff. Provide 2-year parts and labor warranty.

gg. Full overhaul of existing chiller gasket, seals, bearings, with all Trane OEM parts.

hh. Lubrication system replacement.

ii. Purge system replacement and upgrade.

jj. Evacuate and fully charge system.

kk. Place machine back into service.

11. Dispose of any oil waste from repairs.

mm. Collect and remove any debris created from the repairs at the site.

3. The Government is responsible for the following:

a. Provide minimal electricity service (120V), for battery chargers and small hand tools.

b. Provide access to restroom facilities.

E. FINAL PAYMENT

1. Once repairs are verified complete by the institution COR, final payment will be approved.

II. CONTRACTOR SECURITY/WORK REGULATIONS

A. WORKING HOURS

Work Hours for the contractor inside the Secure Perimeter are 7: 15 AM - 2 :45 PM, Monday - Friday, excluding weekends and federal holidays. Access to the grounds is 6:00 AM - 4:00 PM. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of this work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time-frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. DELIVERY OF MATERIALS

All construction material and equipment required for work on this project to be delivered to the site is required to be processed by the Contractor and coordinated with the institution COR for processing and temporary storage.

Any construction related deliveries could be received between the hours of 7 :00 AM to 1 :00 PM, Monday through Friday, excluding federal holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. STORAGE OF MATERIALS, TOOLS, AND EQUIPMENT:

All contractor tools shall be inventoried prior to entry and exit of the secured perimeters of the institution. Any contractor materials, tools, and/or equipment that will be required to be brought on-site for an extended period of time to expedite project completion shall be permitted to be stored in a designated area mutually agreed upon between the COR and the contractor. If necessary, the contractor shall be allowed to bring in a securable, single point access storage container(s), such as a Job or Gang Box that will be placed in the agreed upon storage area for the duration of the project. Size of the storage container(s) shall be agreed upon by the COR and contractor.

All contractor provided containers must be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. Stored materials cannot be stored at a height that would create a fall hazard.

Contractor tools stored in an on-site container will require a daily inventory check in/out accountability protocol. At the start of each work day all tools brought into the secured perimeter shall be accounted for by an on-site Contractor Field Technician and confirmed by an escorting BOP staff member. A tool inventory form shall be used to facilitate accountability.

Upon the end of the workday, all tools will be inventoried back in to their respective storage container(s). The end-of-the-day tool inventory procedure shall require the presence of; a) Contractor escorting BOP staff member; and b) A Contractor Field Technician overseeing their tool accountability.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a "high risk" tool having a Federal Bureau of Prisons' tool classification of Double A. Due to this, all contractor owned extension cords used for this project would be required to exit the institution at the end of every workday for the duration of the project.

D. SECURITY CLEARANCE/CONTRACTOR BADGES

Contractor employees working at the FBOP institution will be subject to a background investigation after award of the contract. Contractor employees must complete all applicable forms provided by the FBOP. Following the investigation, the FBOP will provide the Contractor with a list of employees cleared to work at the institution. If a Contractor's employee is not cleared, that fact will only be communicated to the Contractor. No additional justification will be released.

If required, all contractors awarded the project and their construction staff will be required to attend a four (4) hour orientation and security procedures training. This training must be accomplished prior to any contract or subcontract employee being granted access to federal property to start work.

All contractors/subcontractors will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the Contracting Officer's Representative.

All contractors and subcontractor employees will provide a checklist of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. DOJ RESIDENCY REQUIREMENT

DEPARTMENT OF JUSTICE CONTRACTOR RESIDENCY REQUIREMENT

BUREAU OF PRISONS CLAUSE (JUNE 2004)

For three of the five years immediately prior to submission of an offer/bid/quote, or prior to performance under a contract or commitment, individuals or contractor employees providing services must have:

1. Legally resided in the United States (U.S.);

2. Worked for the U.S. overseas in a Federal or military capacity; or

3. Been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S. citizen, they must be from a country allied with the U.S.

The following website provides current information regarding allied countries:

http://www.opm.gov/employ/htmVcitizen.htm

By signing this contract or commitment document, or by commencing performance, the contractor agrees to this restriction.

F. SYSTEM FOR AW ARD MANAGEMENT

Contractors must be registered on the System for Award Management website at www.beta.sam.gov. Only those vendors registered will be considered.

G. SAFETY AND PERSONAL PROTECTIVE EQUIPMENT

All contractor employees or subcontractor employees working within the designated job site shall have and wear applicable Personal Protective Equipment (PPE) as prescribed by

Occupational Safety & Health Administration (OSHA) regulations and industry standards.

It is the responsibility of the contractor to provide such equipment.

The Federal Bureau of Prisons shall ensure all energy sources and/or energy management systems needing to be secured to prevent personal injury and/or property damage will be locked and tagged-out with the appropriate locking devises. Locking of identified isolation points will be comprised of a minimum two lock process, one lock provided by the institution and the other provided by the contractor. All lockout/tagout measures to be implemented, and/or removed, shall require verbal authorization and physical verification by the Field Technician, the COR, and Institution Safety Manager prior to doing so.

H. OTHER CONS ID ERA TIONS

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into FCI Elkton. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor is able to wear jeans in the institution, however, shorts, green or khaki-color clothing are not allowed. The clothes will be proper and suitable for the services that are being provided.

3. Assigned Contractor Field Technicians may bring their lunch into the institution and be permitted to consume on-site if they so choose. Field Technicians may be permitted to exit the institution at any time while during normal institution operations. Consideration to re-entry access however is advised. Depending upon institution operations, re-entry may be encumbered due to various reasons to include, but not limited to; unavailability of BOP escort staff, security processing times, and/or institution emergencies, etc.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.

5. Any assigned Field Technicians who will require departure of the institution due to an incurred injury while performing prescribed work will be allowed to do so. However, the primary contractor shall be responsible to dispatch another institution authorized Field Technician as soon as reasonably possible to compete the necessary work.

6. All work shall be carried out in such a way as to cause minimal interference in the normal operations of the institution. Contractor Field Technicians shall comply with all institution regulations regarding safety and security. The COR or Contracting Officer may, if circumstances dictate, instruct the Primary Contractor to remove a particular assigned Field Technician if he or she demonstrates, or is found, to be incompetent, careless, insubordinate, unsuitable, or in essence unprofessional in the delivery of contracted services and whose continued assignment to work at the institution would be deemed contrary to the security of the institution.

7. Institution Lock-down Protocols: In the event FCI Elkton is placed in a "Lock-Down" status, institution access is immediately suspended. It will be the responsibility of the COR, or the institution's Facility Department to advise the primary Contractor of the situation. A rescheduling of the work shall be collaborative in nature with work start time to either; a) take place later in the business day if the lock-down removal time is known and would logistically permit Field Technicians adequate time to carry out the prescribed work for the day, orb) be moved to the next normal business day.

8. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution's Contracting Officer prior to the implementation of the requested change.

9. It is the Contractor's responsibility to repair and/or replace any equipment, walls, floors, or ceilings damaged by Field Technicians during the work process and restore to previous condition at no cost to the Government.