15B21619Q00000004_(fbo).pdf

U.S. Department of Justice

Federal Bureau of Prisons

Federal Correctional Institution

Elkton, Ohio 44415

August 14, 2018

TO ALL INTERESTED PARTIES:

Accompanying this cover letter is a solicitation for the acquisition of quarterly meat products for Federal Correctional Institution (FCI) Elkton, located in Lisbon, Ohio. This package contains all necessary information for submitting an offer for evaluation. The performance period for the requirement is October 1, 2018, to December 31, 2018.

This solicitation is 100% set-aside for small business.

This cover letter provides general information regarding quotation submission.

• Each prospective contractor must complete their respective representations and certifications via the On-line Representations and Certifications Applications (ORCA) at https://www.sam.gov, as provided in Federal Acquisition Regulations

(FAR) 52.212-3.

o Make sure to include your company’s DUNS number and contact information with your quotation.

• Complete 17a, 30a, 30b & 30c on the SF-1449 (Page 1). The delivery address for the institution is located in block 15. Please ensure that you only bid on items that you can and will supply per listed product specifications.

• ONLY electronically submitted quotations to bwise@bop.gov will be accepted.

o Please do NOT fax or mail your responses.

• Quotations must be received no later than Tuesday, September 4, 2018, 8:00 a.m.

Eastern Time. Quotes received after the deadline will be processed in accordance with FAR 52.212-1 (F).

• Appointments with Food Service Warehouse staff are required for frozen food deliveries. Call 330-420-6200 x 1316 to schedule.

• The Government Purchase Card will be utilized when applicable.

• Unless otherwise stated in the product description or unless alternative arrangements have been agreed to by FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Failure to deliver within the specified date range or delivery date may result in awarding to the next lowest vendor.

Should you have any questions, please contact me via telephone at 330-420-6462, or via e-mail at bwise@bop.gov.

Sincerely, Brenda Wise Contracting Officer, FCI Elkton mailto:bwise@bop.gov

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

15B21619Q00000004

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

08/14/2018

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME

Brenda Wise bwise@bop.gov

b. TELEPHONE NUMBER (No collect calls)

(O) 330-420-6462 (F) 330-420-6445

8. OFFER DUE DATE / LOCAL

TIME

09/04/2018 08:00:00

CODE 15B216

Federal Bureau of Prisons FCI Elkton 8730 Scroggs Road Lisbon, OH 44432

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 311999

SIZE STANDARD: 500

Employees

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

NET 7

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

15B216CODE15. DELIVER TO

FCI Elkton Food Service Warehouse 8730 Scroggs Road Lisbon, OH 44432

(O) 330-420-6200 x1316

CODE 15B21616. ADMINISTERED BY

Federal Bureau of Prisons FCI Elkton 8730 Scroggs Road Lisbon, OH 44432

FACILITY

CODE

CODE

TELEPHONE NO.

17a. CONTRACTOR/

OFFEROR

15B216CODE18a. PAYMENT WILL BE MADE BY

FCI Elkton Attn: Accounts Payable PO Box 129 Lisbon, OH 44432-0129

(O) 330-420-6200 ELK/Business Office~@bop.gov

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1st Quarter Meat Requirements (FY 2019)

Unless otherwise stated in the product description or alternative arrangements have been agreed to by FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018 and October 31, 2018.

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Brenda Wise

31c. DATE SIGNED

08/14/2018

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

15B21619Q00000004 Page 1 of 12

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

15B21619Q00000004 Page 2 of 12

Table of Contents

Section Description Page Number

1 Solicitation/Contract Form 2 Commodity or Services Schedule 3 Contract Clauses

52.232-18 Availability Of Funds (Apr 1984) 4 List of Attachments 5 Solicitation Provisions

52.212-1 Instructions to Offerors--Commercial Items (Jan 2017) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) 52.212-2 Evaluation - Commercial Items (Oct 2014) 52.214-22 Evaluation of Bids for Multiple Awards (Mar 1990)

15B21619Q00000004 Page 3 of 12

Section 2 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 See attached list.

Please return the attached quote sheet the completed cover page of this document to Brenda Wise at bwise@bop.gov by 8:00 a.m.

(Eastern Time) on September 4, 2018.

Notes:

Appointments with Food Service Warehouse staff are required for deliveries of frozen food. Frozen food products will be rejected by Food Service Warehouse staff if an appointment is not scheduled prior to delivery. Phone 330-420-6200 x 1316 to schedule.

Unless otherwise stated in the line item description or unless alternative arrangements have been agreed to by FCI Elkton Food Service staff, all items are expected to deliver to the FCI Elkton Food Service Warehouse between October 1, 2018, and October 31, 2018.

1.000000 LT $____________ $___________________

1st Quarter Meat Requirements (FY 2019)

Unless otherwise stated in the product description or alternative arrangements have been agreed to by FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018 and October 31, 2018.

15B21619Q00000004 Page 4 of 12

Section 3 - Contract Clauses

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions--Commercial Items (May 2015)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title Fill-ins (if applicable)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or

Executive Orders--Commercial Items (June 2016)

(b)(1): "X"

(b)(2): "X"

(b)(14)(i): "X"

(b)(16): "X"

(b)(25): "X"

(b)(26): "X"

(b)(27): "X"

(b)(28): "X"

(b)(29): "X"

(b)(30): "X"

(b)(33)(i): "X"

(b)(42): "X"

(b)(54): "X"

52.212-4 Contract Terms and Conditions--Commercial Items (May 2015)

Clauses By Full Text

52.232-18 Availability Of Funds (Apr 1984)

15B21619Q00000004 Page 5 of 12

(End of clause)

[END OF ADDENDUM TO FAR 52.212-4]

15B21619Q00000004 Page 6 of 12

Section 4 - List of Attachments

Identifier Title Number of Pages

1 Delivery Requirements 1 2 National Menu Specifications Quotation 10

15B21619Q00000004 Page 7 of 12

Section 5 - Solicitation Provisions

52.212-1 Instructions to Offerors--Commercial Items (Jan 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small busi-ness size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufac-ture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicita-tion. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or sim-ilar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information);

and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and condi-tions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and re-turned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternat-ive commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government of-fice designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Con-tracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

15B21619Q00000004 Page 8 of 12

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be con-sidered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Govern-ment personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Govern-ment office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements pre-clude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government pro-cesses resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in re-sponse to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via fac-simile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concern-ing facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical stand-point. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be neces-sary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by spe-cific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of spe-cifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section Suite 8100 470 East L'Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

15B21619Q00000004 Page 9 of 12

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Con-tractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT in-dicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish addi-tional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror ac-knowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM data-base in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database ac-cessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance informa-tion on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

A.2 ADDENDUM TO FAR 52.212-1, Instructions to Offerors--Commercial Items (Jan 2017)

The terms and conditions for the following provisions are hereby incorporated into this solicitation as an addendum to FAR provision 52.212-1.

Provisions By Full Text

52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

15B21619Q00000004 Page 10 of 12

(a) Definition. As used in this provision--

"Commercial and Government Entity (CAGE) code" means--

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Com-mercial and Government Entity (CAGE) Branch to identify a commercial or government entity; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

(b) The Offeror shall enter its CAGE code in its offer with its name and address or otherwise include it prominently in its proposal.

The CAGE code entered must be for that name and address. Enter "CAGE" before the number. The CAGE code is required prior to award.

(c) CAGE codes may be obtained via--

(1) Registration in the System for Award Management (SAM) at www.sam.gov. If the Offeror is located in the United States or its outlying areas and does not already have a CAGE code assigned, the DLA Commercial and Government Entity (CAGE) Branch will assign a CAGE code as a part of the SAM registration process. SAM registrants located outside the United States and its outlying areas shall obtain a NCAGE code prior to registration in SAM (see paragraph (c)(3) of this provision).

(2) The DLA Contractor and Government Entity (CAGE) Branch. If registration in SAM is not required for the subject procurement, and the offeror does not otherwise register in SAM, an offeror located in the United States or its outlying areas may request that a CAGE code be assigned by submitting a request at https://cage.dla.mil.

(3) The appropriate country codification bureau. Entities located outside the United States and its outlying areas may obtain an NCAGE code by contacting the Codification Bureau in the foreign entity’s country if that country is a member of NATO or a sponsored nation. NCAGE codes may be obtained from the NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx if the foreign entity’s country is not a member of NATO or a sponsored nation. Points of contact for codification bureaus, as well as additional information on obtaining NCAGE codes, are available at http://www.nato.int/structur/AC/135/main/links/contacts.htm.

(d) Additional guidance for establishing and maintaining CAGE codes is available at https://cage.dla.mil.

(e) When a CAGE Code is required for the immediate owner and/or the highest-level owner by 52.204-17 or 52.212-3(p), the Offeror shall obtain the respective CAGE Code from that entity to supply the CAGE Code to the Government.

(f) Do not delay submission of the offer pending receipt of a CAGE code.

(End of provision)

52.214-22 Evaluation of Bids for Multiple Awards (Mar 1990)

In addition to other factors, bids will be evaluated on the basis of advantages and disadvantages to the Government that might result from making more than one award (multiple awards). It is assumed, for the purpose of evaluating bids, that $500 would be the admin-istrative cost to the Government for issuing and administering each contract awarded under this solicitation, and individual awards will be for the items or combinations of items that result in the lowest aggregate cost to the Government, including the assumed ad-ministrative costs.

(End of provision)

[END OF ADDENDUM TO FAR 52.212-1]

52.212-2 Evaluation - Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the soli-citation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to eval-uate offers:

Price Past Performance

FAR 52.214-22

15B21619Q00000004 Page 11 of 12

[Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Gov-ernment requirement; (ii) price; (iii) past performance (see FAR 15.304);?and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.]

Technical and past performance, when combined, are Approximately equal to cost or price

[Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.]

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for ac-ceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified ex-piration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

15B21619Q00000004 Page 12 of 12

Fiscal Year: 2019 Quarter: 1st

DELIVERY SCHEDULE:

Deliveries will be made Monday thru Friday from 7:30 a.m. to 2:00 p.m. Federal holiday deliveries will not be accepted.

Unless otherwise stated in the product description or unless an alternative delivery schedule has been agreed to by FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the bidder is not responsible for the award of future requirements.

NOTE: Appointments with Food Service Warehouse staff are required for deliveries of frozen food. Frozen food products will be rejected by Food Service Warehouse staff if an appointment is not scheduled prior to delivery.

Call Food Service Warehouse Staff at 330-420-6200 extension 1316 to schedule a delivery appointment.

DELIVERY REQUIREMENTS:

• All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.

• All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F.

• All canned goods must be delivered above 34 degrees F and not frozen.

• All frozen foods must be delivered at 0 degrees F or below.

• Any product that indicates prior thawing will be refused.

• All certified religious diet items must be marked with the Kosher Symbol on individual packages or the items will be refused.

• All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.

• All items will be closely inspected.

• Some items may require thawing and cooking to determine specifications compliance.

• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

• Items that fail to meet specifications will be refused.

• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification.

• Items not picked up within two (2) weeks will be disposed by warehouse staff.

National Menu Specifications Quote Sheet

Meats, Beef, Ground, 80% Lean, IMPS 136, delivered Frozen. Ground Beef shall consist of chopped fresh and/or frozen beef without seasoning. In addition product must be produced from current raw material, no bench trimmings, steak trim, or re-ground product to be used as raw material. Finished product shall not contain more than 20 percent fat, and shall not contain added water, phosphates, binders, or extenders. No partially defatted tissue or advanced meat recovery product.

PRODUCT MUST BE 6 MONTHS OR YOUNGER UPON DELIVERY WITH THE DATE

CLEARLY ON THE LABEL, (NO STAMPED OR WRITTEN DATES ALLOWED). When beef cheek meat (trimmed beef cheeks) is used in the preparation, the amount of such meat shall be limited to 25 percent; (NO ORGAN OR TONGUE MEAT) Delivered cases must be labeled All Beef, Pure Beef, or 100% Beef and with fat percentage.

Manufacturer’s letters will NOT be accepted in lieu of labeling. Upon delivery, product must have a rosy red appearance. Product that is grey, brown or tan in color will be rejected. Clear 1 mil or thicker sealed bags. No open bags, opaque or colored bags. Note weight of packaging and case size on bid.

LB 25,000

Deliveries of frozen food products will not be accepted without a scheduled appointment. Call Food Service Warehouse staff at 330-420-6200 x1316 to schedule an appointment.

MEATS - BEEF

Institution: Fiscal Year: Quarter:

FCI Elkton 2019 1st

Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States.

Unless otherwise stated in the product description or unless alternate have been made with FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Number Item Description Unit of

Issue

Units to

Order Price Per Unit Total

Deliveries of frozen food products will not be accepted without a scheduled appointment. Call Food Service Warehouse staff at 330-420-6200 x1316 to schedule an appointment.

Institution: Fiscal Year: Quarter:

FCI Elkton 2019 1st

Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States.

Unless otherwise stated in the product description or unless alternate have been made with FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Number Item Description Unit of

Issue

Units to

Order Price Per Unit Total

Meats, Beef, Ground, Patties, IMPS 1136, 80% Lean, Frozen, Round in Shape, with

Paper Separation or Individually Quick Frozen. Ground Beef Patties shall consist of chopped fresh and/or frozen beef without seasoning. In addition product must be produced from current raw material, no bench trimmings, steak trim, or re-ground product to be used as raw material. Finished product shall not contain more than

20 percent fat, and shall not contain added water, phosphates, binders, or extenders. No partially defatted tissue or advanced meat recovery product.

PRODUCT MUST BE 6 MONTHS OR YOUNGER UPON DELIVERY WITH THE DATE

CLEARLY ON THE LABEL, (NO STAMPED OR WRITTEN DATES ALLOWED). When beef cheek meat (trimmed beef cheeks) is used in the preparation, the amount of such meat shall be limited to 25 percent; (NO ORGAN OR TONGUE MEAT) Delivered cases must be labeled All Beef, Pure Beef, or 100% Beef and with fat percentage.

Manufacturer’s letters will NOT be accepted in lieu of labeling. Upon delivery, product must have a rosy red appearance. Product that is grey, brown or tan in color will be rejected. Product to be packed in 10 to 60 lb. cases. 1 mil or thicker bags. No open bags. Size of patty to be determined locally and size noted on bid.

6oz patties only

LB 16,000

Meats, Beef Roast, Ray Beef Top or Bottom Round (Gooseneck), IMPS 168, 169, 169A, 170, 170A, 171B, 180. Frozen, weight range approximately 12 to 28 lb.

Quote MUST indicate actual IMPS & average roast weight of quoted item.

LB 15,000

Deliveries of frozen food products will not be accepted without a scheduled appointment. Call Food Service Warehouse staff at 330-420-6200 x1316 to schedule an appointment.

Institution: Fiscal Year: Quarter:

FCI Elkton 2019 1st

Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States.

Unless otherwise stated in the product description or unless alternate have been made with FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Number Item Description Unit of

Issue

Units to

Order Price Per Unit Total

Meats, Chicken, Boneless, Skinless, Raw, White Meat (Tender or Breast Meat), Frozen, A or B quality per the USDA, United States Classes, Standards and Grades for Poultry Agricultural Marketing Service (AMS) 70.200 et seq. Boneless, skinless breasts must be free of cartilage and fat. Boneless breasts (excluding the attached tenderloin) must be free of tendons. Tendons normally associated with tenderloins are permitted. Tenderloins or boneless, skinless parts must be free of blood clots, bruises, cuts, tears, and holes in the muscle tissue. Slight discolorations and separation of the muscle tissue is permitted on boneless, skinless parts, provided it does not detract from the appearance of the product. Boneless, skinless parts may be diced. The dicing process must result in size-reduced portions of meat that are intact, not mutilated, and with surfaces relatively smooth in appearance. Individual size-reduced portions of meat must be relatively uniform in size and shape, and consistent with the size reduction process. Unbreaded. Packed in poly bag boxes.

All packaging and packing materials must be clean and in new condition. . Products produced or labeled with any phrase “under religious exemption” will be refused.

LB 25,000

MEATS - CHICKEN

Deliveries of frozen food products will not be accepted without a scheduled appointment. Call Food Service Warehouse staff at 330-420-6200 x1316 to schedule an appointment.

Institution: Fiscal Year: Quarter:

FCI Elkton 2019 1st

Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States.

Unless otherwise stated in the product description or unless alternate have been made with FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Number Item Description Unit of

Issue

Units to

Order Price Per Unit Total

Meats, Chicken, Leg Quarter, Raw, Whole, Ready to Cook, Frozen, IMPS P1031

Broiler Leg, United States Classes, Standards and Grades for Poultry Agricultural

Marketing Service (AMS) 70.200 et seq, Unbreaded. "Whole Leg quarter" consists of a poultry thigh and drumstick (attached), with a portion of the back attached. .

Delivered amounts of Leg Quarter portions can be random sizing, with the portion size not to be smaller than 12 ounce and not to exceed 20 ounces. Packed in poly bag boxes. All packaging and packing materials must be clean and in new condition.

Products produced or labeled with any phrase “under religious exemption” will be refused. Two separate shipments will be required. 20,000 pounds to be delivered the first week of October and the remaining 20,000 pounds to be delivered the first week of November.

LB 40,000

Deliveries of frozen food products will not be accepted without a scheduled appointment. Call Food Service Warehouse staff at 330-420-6200 x1316 to schedule an appointment.

Institution: Fiscal Year: Quarter:

FCI Elkton 2019 1st

Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States.

Unless otherwise stated in the product description or unless alternate have been made with FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Number Item Description Unit of

Issue

Units to

Order Price Per Unit Total

Meats, Fish Fillets, Raw, Individually Quick Frozen, Unglazed, Skin-on, Skin-on (white side only), or Skinoff (skinless), Practically boneless fillet. U.S. Grade A or B.

Acceptable types include Tilapia, Cod, Whiting, Haddock, Hake, Pollock, Flounder, Sole, Turbot, Plaice, or Halibut. (Grade Standards are separate for Cod, Flounder, Sole, and Haddock and must comply with those standards). Fillets are slices of practically boneless fish flesh of irregular size and shape, which are removed from the carcass by cuts made parallel to the backbone and sections of such fillets cut so as to facilitate packing. 100% net weight, No water or glaze weight added. Fish portion must meet weight requirements when thawed and drained, Delivered cases must be labeled 100% net weight. Manufacturer’s letters will not be accepted in lieu of labeling. Note type and size on bid. 6 to 9oz

LB 3,000

MEATS - PORK

Deliveries of frozen food products will not be accepted without a scheduled appointment. Call Food Service Warehouse staff at 330-420-6200 x1316 to schedule an appointment.

Institution: Fiscal Year: Quarter:

FCI Elkton 2019 1st

Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States.

Unless otherwise stated in the product description or unless alternate have been made with FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Number Item Description Unit of

Issue

Units to

Order Price Per Unit Total

Meats, Fish, Alaska Pollock, Cod, or Other, Fillet Block, Single Frozen, Portion, Any

Shape, Any Oven Ready Weight, Fried Fish Type, Composition (a) (Meets the requirements of U.S. Grade A [Portions – 65 percent by weight of fish flesh; all other fishery product types – 60 percent by weight of fish flesh]), Crumb Coated Breading, Unflavored. (CID A-A-20325, Fish Species I, II, or III, Style A, Type 2, Oven Ready

Weight (a – d), Shape (1-3), Fried Fish Type (b), Composition (a), Coating (1). All ingredients in the product must be listed in the ingredients statement on the label in order of predominance, from highest to lowest amounts in accordance with the

USDA Food Safety Inspection Service (FSIS) Food Standards and Labeling Policy.

Manufacturer’s letters will NOT be accepted in lieu of labeling. Size of patty to be determined locally and size noted on bid. 4oz square patty ovenable

LB 7,000

Meats, Italian Sausage, Pork , Pork and Turkey (pork is predominant) or Pork and

Chicken (pork is predominant), Sweet, Links. Italian sausage is a fresh, uncooked, linked product. The meat components shall be chopped or ground to a moderately course texture. The sausage itself (or interior cut surface of links) is moderately coarse in texture with a uniform color ranging from medium to dark reddish-brown with evenly distributed fat particles. The links shall be in a natural hog or collagen casing 5 to 6 inches in length. Links shall be moderately uniform in length and diameter. IMPS 818, Italian Sausage, Formula D, P2, or P3, Flavoring B, Type E.

Product will be delivered frozen. Product will not contain SOY.

LB 3,000

Deliveries of frozen food products will not be accepted without a scheduled appointment. Call Food Service Warehouse staff at 330-420-6200 x1316 to schedule an appointment.

Institution: Fiscal Year: Quarter:

FCI Elkton 2019 1st

Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States.

Unless otherwise stated in the product description or unless alternate have been made with FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Number Item Description Unit of

Issue

Units to

Order Price Per Unit Total

Meats, Pork Roast, Pork Shoulder, Boston Butt, Boneless, Raw, IMPS 406A, Frozen, No Paper Wrapping, Weight Range A or B, 4 to 8 lb. Quote MUST indicate average roast weight of quoted item.

LB 5,000

Meats, Turkey, Ground, Raw, (Not Mechanically Separated), Bulk, Frozen, Fat content may not exceed 15%, Product must be in sealed bags. No open bags or packaging. Delivered cases must be labeled with fat content. Manufacturer’s letters will NOT be accepted in lieu of labeling. Products produced or labeled with any phrase related to “under religious exemption” will be refused. Delivery appointment must be made a minimum of two week prior to delivery. Please advise

Food Service Warehouse staff of package size while scheduling delivery appointment.

LB 10,000

Meats, Turkey, Boneless, Roast, Raw, Natural, Boned Rolled and Tied, netted or in roasting pack. Breast meat or breast/thigh meat (8-12 lb. each) or whole muscle thigh meat (4-5 lb. each). Skin (Maximum) 12.5%. Products produced or labeled with any phrase related to “under religious exemption” will be refused.

LB 3,000

Meats, Turkey, Whole Turkey, Fully Cooked, Frozen. 12 – 15 lb. range. May contain up to 25% solution of water. Products produced or labeled with any phrase related to “under religious exemption” will be refused.

LB 6,000

MEATS - TURKEY

Deliveries of frozen food products will not be accepted without a scheduled appointment. Call Food Service Warehouse staff at 330-420-6200 x1316 to schedule an appointment.

Institution: Fiscal Year: Quarter:

FCI Elkton 2019 1st

Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States.

Unless otherwise stated in the product description or unless alternate have been made with FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Number Item Description Unit of

Issue

Units to

Order Price Per Unit Total

Meats, Turkey Bacon, Smoked or Unsmoked, Chopped and reformed Turkey, Cured or Uncured, Any fat and sodium content. Size of package to be noted on bid.

LB 2,000

Meats, Frankfurters (Hot Dogs), Fully Cooked, Frozen, Beef, 6 inch, 10:1 Ratio, Skinless, Without nonmeat binders and extenders or With non-meat binders and extenders (such as nonfat dry milk, wheat, rice, soy flour, or soy protein concentrate. (IMPS 800, Major Ingredient D or D1 OR CID A-A-20341, Meat Species

II, Size A, Ratio 1, Non-meat binders and extenders (a) or (b). The finished product shall not contain more than 30 percent fat or no more than 10 percent added water, or a combination of 40 percent fat and added water. Non-meat binders and extenders may be used up to 3.5 percent or isolated soy protein may be used up to

2 percent in the frankfurters per 9 CFR § 424.21 (c). All ingredients in the product must be listed in the ingredients statement on the label in order of predominance, from highest to lowest amounts in accordance with the USDA Food Safety

Inspection Service (FSIS) Standards and Labeling Policy. Manufacturer’s letters will

NOT be accepted in lieu of labeling.

LB 3,000

MEATS - OTHER

Deliveries of frozen food products will not be accepted without a scheduled appointment. Call Food Service Warehouse staff at 330-420-6200 x1316 to schedule an appointment.

Institution: Fiscal Year: Quarter:

FCI Elkton 2019 1st

Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States.

Unless otherwise stated in the product description or unless alternate have been made with FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Number Item Description Unit of

Issue

Units to

Order Price Per Unit Total

Meats, Meatball, Beef, 1 oz., Fully Cooked, Frozen, No More than 20% Added

Ingredients, No Organ Meat, finished product may not contain more than 3.5% non-meat binders and extenders (such as nonfat dry milk, cereal, or dried whole milk) or

2% isolated soy protein may be used, but must be shown in the ingredients statement on the label by its common name, All ingredients in the product must be listed in the ingredients statement on the label in order of predominance, from highest to lowest amounts. Manufacturer’s letters will NOT be accepted in lieu of labeling.

LB 2,000 $0.00

Ham IMPS 500, Item No. 510. Ham, Honey Cured, Partially Boned, Spiral Cut. Ham shall be spiral sliced with the ham slices remaining firmly attached to the femur bone and packaged into a close-fitting, vacuum packed, folyethylene plastic bag.

Weight range of 10 TO 15 pounds. Must be product of the USA. CASE WEIGHT NOT

TO EXCEED 50LBS PER CASE.

LB 2,000

LOCAL

Deliveries of frozen food products will not be accepted without a scheduled appointment. Call Food Service Warehouse staff at 330-420-6200 x1316 to schedule an appointment.

Institution: Fiscal Year: Quarter:

FCI Elkton 2019 1st

Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States.

Unless otherwise stated in the product description or unless alternate have been made with FCI Elkton Food Service staff, all items are expected to deliver between October 1, 2018, and October 31, 2018.

Number Item Description Unit of

Issue

Units to

Order Price Per Unit Total

Meats, Salami, Turkey, Chicken, or combination thereof. IMPS 801. Artificial Casing, Frozen, 4” to 5” in Diameter. Finished products may not contain more than 30% fat or no more than 10% water, or a combination of 40% fat and added water, The finished product may not contain more than 3.5% non-meat binders and extenders

(such as nonfat dry milk, cereal, or dried whole milk) or 2% isolated soy protein may be used, but must be shown in the ingredients statement on the label by its common name. All ingredients in the product must be listed in the ingredients statement on the label in order of predominance, from highest to lowest amounts in accordance with the USDA FSIS Food Standards and Labeling Policy.

Manufacturer’s letters will NOT be accepted in lieu of labeling.

LB 2,500

Meats, Bologna, Beef, Turkey, Chicken, or combination thereof. IMPS 801. Artificial

Casing, Frozen, 4” to 5” in Diameter. Finished products may not contain more than

30% fat or no more than 10% water, or a combination of 40% fat and added water, The finished product may not contain more than 3.5% non-meat binders and extenders (such as nonfat dry milk, cereal, or dried whole milk) or 2% isolated soy protein may be used, but must be shown in the ingredients…