Quoter Letter.pdf

U.S. Department of Justice Federal Bureau of Prisons Federal Medical Center, Devens P.O. Box 880 Ayer, MA 01432

December 16, 2019

Dear Quoter:

The Federal Bureau of Prisons, Federal Medical Center (FMC) Devens, located in Ayer, Massachusetts is soliciting quotes under the Request for Quotation (RFQ) 15B20520Q00000007 for the acquisition of Elevator Maintenance Services. This package contains all the necessary information for submitting a request for quote which will be evaluated.

In submitting the request for quote, quoters should consider all information provided herein.

Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote. The Government reserves the right to award without discussion. Therefore, each proposal should contain all the necessary requirements to evaluate and make award.

Please read the solicitation carefully and complete all areas. Pay particular attention to:

-Standard Form 1449 (RFQ Number 15B20520Q00000007) -Statement of Work (SOW) -Wage Rates -NCIC Form (if attending optional site visit) -Questions and Answers (if any arise)

All potential offorers are advised that this solicitation includes provision FAR 52.204-7 System for Award Management (Oct 2018). This provision contains the text FAR 52.204-7 (b) (1) “An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

Offers must include their Data Universal Number System (DUNS) number in their offers.

Vendors must be registered in System for Award Management (SAM), www.sam.gov. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database. Failure to complete the registration procedures outlined in this provision may result in elimination from consideration for award.

http://www.sam.gov/

The North American Industry Classification System (NAICS) Code assigned to this solicitation / procurement is 811310. This solicitation is a 100% total small business set aside. The offers must be registered in SAM as a small business under this NAICS.

Optional Site Visit There will be an optional site visit for this solicitation on Thursday, January 9, 2020 at 9:00 AM EST. This will be conducted at FMC Devens, located at 42 Patton Road, Ayer MA.

Please meet at the FMC Devens front lobby by 9:00 AM. We will have a meeting and walk to all elevators.

Interested parties who plan to attend the site visit must submit the attached NCIC paperwork to Charles Coushaine at ccoushaine@bop.gov prior to January 2, 2020 at 1:00 PM EST.

Submission of Questions Please place any questions you may have in writing to ccoushaine@bop.gov. All applicable questions received will be considered and a response will be provided when appropriate.

Questions shall be submitted by January 10, 2020 at 1:00 PM EST.

This ensures adequate time to deliver a response.

All questions and answers to the questions will be provided to the Government point of entry, www.betasam.gov.

Submission of Quotes All quotes shall be submitted via email only.

Quotes shall be submitted to the following email address: ccoushaine@bop.gov by January 17, 2020 at 1:00 PM EST.

Quotes received after the receipt for offers deadline will be handled in accordance with FAR 52.212-1(f).

Sincerely, Charles Coushaine Contract Specialist Federal Bureau of Prisons Federal Medical Center Devens ccoushaine@bop.gov 978-796-1136 mailto:ccoushaine@bop.gov mailto:ccoushaine@bop.gov http://www.betasam.gov/ mailto:ccoushaine@bop.gov mailto:ccoushaine@bop.gov