FBO - Letter to Vendors (Dry Goods 4th Qtr FY24).docx

U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution Manchester, KY 40962

August 9th, 2024

Dear Quoter:

Accompanying this cover letter is a Request for Quotation (RFQ) prepared by the Federal Bureau of Prisons, FCI Manchester, for the acquisition of Quarterly subsistence products (Dry Goods) for the Federal Correctional Institution Manchester, located in Manchester, Kentucky. This package contains all the necessary information for submitting a quote for evaluation. Performance period is October 1st, 2024, to December 31st, 2024. Orders will be placed by Food Services staff, and deliveries will be made throughout the performance period.

When submitting your quote consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning content, format, and submission of quotes.

Quotes must be delivered to the Contracting Officer or to the contracting office at the address shown below no later than the time specified as the deadline for receipt of quotes.

All quotations must be received on or before the deadline of August 29th at 2:00 p.m. EST. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulations 52.212-1(f).

All potential offerors are advised that this solicitation includes the clause FAR 52.212-4 for Contract Terms and Conditions - Commercial Items. This clause requires all contractors doing business with the Federal Government to maintain an "active" registration in the SAM.GOV database (formerly CCR database). In accordance with FAR 52.212-l(k), a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment. If the offeror does not become registered in the SAM database in time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered offeror. Offerors should include their Universal Entity Number (UEI) number in their offer, which will be verified by the contracting office. Payment will be made by government purchase card for awards at or below $10,000.00. For awards above $10,000.00, purchase orders will be issued and payment will be made by electronic funds transfer. Invoice(s) are to be sent to the address listed on block 18a of the SF-1449, attention to: FCI Manchester Business Office.

In accordance with FAR 52.212-3, all potential offerors are required to complete the annual representations and certifications. An offeror shall complete only paragraph (b) (2) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.sam.gov. For (b)(2) of this provision, if representations and certifications were completed electronically, then simply insert NA or none in the blank line at the end of the paragraph, along with your initials. If representations and certifications were completed electronically, then your offer(s) must contain the "initialized", paragraph (b) (2) for award consideration. If an offeror has not completed the annual representations and certifications electronically, the offeror shall complete paragraphs (c) through (r) of this provision. If representations and certifications were completed in paper form, the "completed" pages containing (c) through (r) must be received with your offer(s) for award consideration.

Please note: Your offer must be submitted utilizing the unit of issue specified. (i.e. do not bid in pounds if the unit of issue is specified as cases.) Your offer may not be considered if submitted in a different unit of issue.

ADDITIONALLY, DO NOT PROVIDE QUOTES FOR SPECIFICATIONS THAT ARE DIFFERENT THAN THE SPECIFICATIONS LISTED IN THE SOLICITATION. FCI MANCHESTER WILL NOT ACCEPT ITEMS THAT DO NOT MEET THE LISTED SPECIFICATIONS. ALL ITEMS ARE EXPECTED TO BE DELIVERED BY THE DELIVERY DATE AS SPECIFIED BY THE SOLICITATION.

Offers must be received electronically on or before the deadline of August 27th, at 2:00 pm, Eastern Standard Time, via the following:

SUBMIT YOUR RESPONSE ELECTRONICALLY TO THE FOLLOWING EMAIL ADDRESS:

akcawood@bop.gov

Reference the solicitation number in the subject area of your e-mail.

Should you have any questions, please make these inquires via e-mail at akcawood@bop.gov.

Sincerely, Andre Cawood, Contract Specialist Federal Bureau of Prisons FCI Manchester P.O. Box 3000 Manchester, KY 40962

//s// Andre Cawood, Contract Specialist Federal Bureau of Prisons FCI Manchester image1.png