1D_SOW_draft.docx

FEDERAL MEDICAL CENTER

LEXINGTON, KENTUCKY

MOBILE USG AND ECHO SERVICES

STATEMENT OF WORK

General Requirements:

The Federal Bureau of Prisons, Field Acquisition Office, intends to make a single award to a responsible entity for the provision of mobile imaging services to be performed on-site at the Federal Medical Center (FMC), Lexington, Kentucky. FMC Lexington is comprised of the FMC (All male facility) and the Federal Prison Camp (FPC) (All female facility). Both facilities are in close proximity to each other. The mobile services required are mobile ultrasound and echocardiogram services. This estimate is not a representation to a quoter that the estimated quantity will be required or ordered or that conditions affecting requirements will be stable or normal. General information about the FMC can be found at www.bop.gov.

Place of Performance:

FMC Lexington 3301 Leestown Road Lexington, KY 40511

Mobile services will be provided on-site at FMC Lexington, 3301 Leestown Road, Lexington, Kentucky, 40511. Although the majority of ultrasound and echocardiogram services will be performed within the FMC, service may be required within the FPC as well. The exact on-site location of services will be determined once a contract is awarded.

Supplies:

All supplies that the contractor routinely needs will be provided by the contractor except for electrical power. If additional equipment is required by the contractor, he or she must make a request in writing to the Health Services Administrator. All medical records remain the property of FMC Lexington.

Schedule:

For Mobile Imaging Services, the contractor will normally provide services monthly or as the need is determined by the Health Services Administrator. Services will be scheduled between the hours of 07:30 a.m. - 4:00 p.m., Monday through Friday, excluding federal holidays. The Government and contractor will mutually agree upon the scheduled hours and dates. The contractor will sign the consultant log, indicating the date, time of arrival, and time of departure. The Health Information Technician, under the direction of the Medical Records Administrator and/or Health Services Administrator, shall be responsible for scheduling the dates and times of services. The contractor will be notified of the requested date of services, as well as the types of services and number of inmates scheduled. The number of inmates will vary. The dates and times of services may be adjusted to meet the needs of the Health Services Department at FMC Lexington.

Inmate Management:

Provision of services will require frequent and unsupervised contact with inmates. The contractor shall not be responsible for the management of any inmates, other than to ensure inmates involved within the scope of work abide by all rules to ensure their safety and well- being.

The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement, consisting of approximately 4 hours and annually thereafter. The date and time for this orientation will be mutually agreed by both parties. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action. Failure to comply with security rules, regulations or procedures may result in cancelation of this contract.

Institution Security:

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification. If a change in contractor personnel occurs during the contract period, the new personnel will be required to attend the orientation program and acquire a security clearance before performing services.

Performance Monitoring:

Performance of services under this CONTRACT will be monitored by the Health Services Administrator.

Delays in Performance:

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 40 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Special Qualifications Requirements:

The contractor must be registered and licensed with appropriate Boards of Medicine in the state of Kentucky to provide the services requested services in the statement of work. It is the FMC’s preference to obtain the services of facilities that are accredited by The Joint Commission. Offerors utilizing facilities which maintain accreditation by The Joint Commission shall submit a copy of the current accreditation certificate as part of the offeror’s technical proposal. If an offeror intends to utilize a facility which is accredited or certified by another recognized professional accrediting body, the offeror shall submit documentation validating this accreditation or certification as a part of its proposal. All MD’s must be board certified in their respective specialty. Credentials must be provided for any physician interpreting radiology studies. The credentials must satisfy Joint Commission and Bureau credential requirements.

All reports need to be typed with appropriate letterhead of the radiologist and for specialists reading the studies. There should be typed signature blocks. All specialists reading studies, including radiologist and/or cardiologist, need to be board certified. We require a phone call from the radiologist for any serious abnormal reading. In addition, the personnel operating the equipment must be licensed to practice in the state of Kentucky and provide documentation of these requirements. Contractors must also provide proof of insurance, which is compliant with industry standards as well as Joint Commission accreditation certificate. The contractor must provide a copy of their insurance certifications in accordance with FAR 52.237-7. The contractor must provide a point of contact which shall be responsible for delivery of services under this contract.

Methods of Instruction:

The services to be provided are professional in nature and will commensurate with the Joint Commission. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be reviewed periodically by a physician and Contracting Officers Representative(COR) at the FMC. The performance of these services will be monitored by the COR. The Clinical Director and/or Bureau of Prisons Physician(s) will retain professional responsibility for all patients refereed to radiology.

Description of Duties:

The contractor shall be responsible for the following:

· Providing verification of credentials and proof of malpractice insurance. This includes contract staff performing and interpreting the exam.

· Evaluation of patients as referred by FMC Lexington.

· Provide 2D echocardiograms. Have the capacity to perform 3D echocardiograms.

· Provide ultrasound examinations.

· Provide professional interpretations. Reports must be in typewritten or computerized format. Reports must be received within 48 hours of service. If abnormalities are noted, FMC Lexington Health Services must be notified immediately. The contractor will be responsible for the cost of professional interpretations.

· The contractor will be responsible for equipment transportation, delivery and set up, tractors and drivers, complete maintenance/service coverage for all equipment, training and staffing. The only expense to the FMC will be the provision of electrical power.

The contractor will be required to provide films from each clinic to the FMC Health Services staff. The films should be provided on a CD-ROM disc that FMC Lexington will retain, within two weeks of the scheduled clinic. The contractor may be required to provide films and reports to specialists from the University of Kentucky who are providing care to the inmates at FMC Lexington.

Health Requirements:

The contractor shall ensure personnel are free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract. The contractor will be responsible to provide proof that yearly Tuberculin Skin Testing (TST) or chest x-rays have been given to their staff. The contractor is responsible for providing their staff with annual FLU vaccinations.

Attire:

The contractor is expected to wear professional clothing while on duty. Although scrub uniforms are approved, they should not be the color Khaki. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing and should not be tight fitting or low cut without an undershirt. If the contractor is not dressed appropriately, they will not be allowed within the institution until the appropriate attire is presented. The FMC will not be charged for the delay in services.

RESTRICTIONS ON CONTRACT WORKERS:

The contractor shall not:

1. Supervise inmates

2. Supervise Bureau of Prisons Staff

3. Participate in inmate accountability

4. Requisition, sign for or pick up supplies

5. Formulate policy or procedures

6. Attend recalls or staff functions