2 Instructions.pdf

SOLICITATION NO. 15B10620QV4P10002

REPAIR ROOF HEALTH SERVICES FCI2 BUTNER

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCC BUTNER

BUTNER, NC 27509

ISSUE DATE: FEBRUARY 24, 2020

OFFER DUE DATE: MARCH 31, 2020 by 3:00 P.M. EASTERN

OFFERS SHALL BE ADDRESSED TO:

FCC BUTNER

OLD NC HYW 75

BUTNER, NC 27509

ATTN: ARTHUR JOHNSON

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B10620QV4P10002

TITLE: FCI2 BUTNER

REPAIR ROOF FCI2 HEALTH SERVICES

DEADLINE FOR MARCH 31, 2020

RECEIPT OF OFFERS: 3:00 P.M. EASTERN

MAIL OR EMAIL OFFERS TO:

FCC BUTNER

PO BOX 999

Butner, NC 27509 ATTN: Arthur Johnson, CONTRACT SPECIALIST (919)575-3900 EXT. 5192 OR a2johnson@bop.gov

*NOTE*

Email offers is preferred

If mailing offer, please notify Arthur Johnson at a2johnson@bop.gov of the submission via mail delivery.

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE

METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD

REQUIREMENT FOR NAICS CODE 238160 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 4, 18-20 OF THE SOLICITATION DOCUMENT*

A. SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

mailto:a2johnson@bop.gov mailto:a2johnson@bop.gov

Blocks 21 thru 31c are to be completed only by the Government!

Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, page 4

Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C. SECTION 6:

Provisions, page 14

Provision 52.215-20 Alternate-IV:

Submit a cost breakdown of your quotation pursuant to the instructions in this provision. This listing should be of individual costs (e.g., labor hours and cost per hour, material units and cost per unit, etc.), not merely lump sums.

D. SECTION 7:

Representations and Certifications, pages 18-20

1. FAR Provision 52.204-8

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation.

Therefore, offeros should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

E. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 18-20 OF THE SOLICITATION DOCUMENT*

II. PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for:

10:00 AM Local Time/Friday, February, March 13, 2020 local time at

Federal Correctional Institution #2 / Multi-purpose/Admin Room

This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (NCIC Check, attached) shall be completed for each attendee and submitted to FCC Butner no later than COB March 6, 2020 and emailed to Justin Burroughs at jxburroughs@bop.gov]. For questions on filling out the NCIC form, contact Justin Burroughs at 919-575-3900 ext. 5161.

The forms must include a cover letter indicating they are for the Repair Roof for Health Services at FCI2 project in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is Arthur Johnson, Lead Contract Specialist, 919-575-3900 ext. 5192 at a2johnson@bop.gov.

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Arthur Johnson, Contracting Officer, via email at a2johnson@bop.gov no later than COB, March 18, 2020. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III. Each offeror is requested to submit the following information in accordance with the instructions:

A. Offer Label (see template below)

1. This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your offer (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your offer.

*Double check all amendments (if issued) for any offer due date extension and enter accordingly on label*

BID/OFFER

SOLICITATION NO.

15B10620QV4P10002

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons FCC Butner

LSCI

PO BOX 999

Butner, NC 27509

CONTRACTING OFFICER NAME

Arthur Johnson, Contract Specialist