Award Decision Memo.pdf
PDF 382 KB Posted
- Attached to
- FPC ALDERSON FY26 QTR 4 DAIRY
- Solicitation number
- 15B10126Q00000016
About this file
This is an Award Decision and Determination of Responsibility Memorandum for a dairy products procurement issued by the Federal Bureau of Prisons, Federal Prison Camp Alderson, West Virginia on June 23, 2026.
The RFQ#15B10126Q00000016 solicited dairy products for Fiscal Year 26, Quarter 4, including milk (½ pint and 5 gallon), cottage cheese, and sour cream. Four vendors submitted quotes: Corey Brothers, Gallikers, Rocky Step Farms, and RCH Dynamics. Award was to be based on three evaluation factors: price fairness and reasonableness, past performance including prior experience with similar products, and delivery terms. The pricing abstract shows total quotes of $13,715.00 (Corey Brothers), $11,698.60 (Gallikers), $15,245.00 (Rocky Step Farms), and $128,128.00 (RCH Dynamics). The Procurement and Property Specialist determined that all four vendors are responsible prospective contractors, as they have previously provided these commercial items to FPC Alderson and possess adequate capability to fulfill the requirements. The memo confirms that all vendors can accommodate FPC Alderson's delivery schedule. The procurement officer's determination of responsibility, required per FAR 9.103, is documented in this memorandum.
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Other files
| File | Type | Posted |
|---|---|---|
| 15B10126Q00000016 DAIRY.pdf | ||
| 4.+Quote+Sheet+Cover.pdf | ||
| 2. POST TO SAM.gov-Dairy.pdf | ||
| 3. DELIVERY SCHEDULE-Dairy.pdf | ||
| 1. COVER PAGE.pdf |
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Text version
U. S. Department of Justice Federal Bureau of Prisons
Mid-Atlantic Region Federal Prison Camp
Box A Alderson, WV 24910
June 23, 2026
LOCATION: FPC ALDERSON
SUBJECT: Award Decision/Determination of Responsibility Memo for FPC Alderson Fiscal Year 26, Quarter 4 Dairy Requirements
RFQ#: 15B10126Q00000016
Request for Contract Action BPQ was received by FPC Alderson on May 12, 2026.
This was accepted by FPC Alderson Procurement and Property Specialist, A. Tabor, on May 26, 2026.
As stated in the Request for Quote, “Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below:
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable.
(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor; and
(3) Delivery - Delivery terms proposed by the offeror.”
With the final pricing of all contractors, the abstract below represents the best value considering price and past performance, see abstract below.
MILK ½ PINT 10,000 EA
MILK 5 GALLON 250 CT
COTTAGE CHEESE 75 CT
SOUR CREAM 40 CT
Item Description Qty Unit
COREY
BROTHERS
GALLIKERS
ROCKY STEP
FARMS
RCH
DYNAMICS
Total Total Total Total
MILK 1/2 PINT 10,000 EA 0.42 4200.00 0.39 3900.00 0.47 4700.00 3.23 32300.00
MILK 5 GALLON 250 CT 31.00 7750.00 26.73 6682.50 35.75 8937.50 137.20 5488.00
Vendors are also accommodating to FPC Alderson delivery schedule.
Per FAR 9.103, (a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.
(b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility.
I believe each vendor is responsible.
They have provided these commercial items to FPC Alderson previously and it is well within their capabilities.
This memo will serve as a determination of responsibility.
All information within this memo is complete and to the best of my knowledge.
A. Tabor Procurement and Property Specialist Federal Bureau of Prisons Federal Prison Camp, Alderson
COTTAGE
CHEESE 75 CT 15.00 1125.00 10.70 802.50 14.50 1087.50 89.90 6742.50
SOUR CREAM 40 CT 16.00 640.00 7.84 313.60 13.00 520.00 334.39 83597.50
$13,715.00 $11,698.60 $15,245.00 $128,128.00
| 2026-06-23T09:35:11-0400 | |
| ASHLEY TABOR |
File details come from the government source that posted it. Updated .