15A00024R00000005 Hotel Accommadtion.pdf

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 AND 30.

1. REQUISITION NUMBER PAGE 1 OF

5. SOLICITATION NUMBER

15A00024R00000005

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

01/19/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Jim Huff James.Huff@ATF.gov

b. TELEPHONE NUMBER (No collect calls)

(O) 2026489117 (F) 2026489659

8. OFFER DUE DATE / LOCAL

TIME

02/02/2024 01:00 ET

CODE 15A000

ATF - ACQUISITION BRANCH

Jim Huff

99 New York Ave. NE

Washington, DC 20226

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

721110

SIZE STANDARD:

$40,000,000

10. THE ACQUISITION IS

SEE SCHEDULE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

NET 30

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

X

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

A902080CODE15. DELIVER TO

CANINE TRAINING CENTER

CANINE TECHNICAL BRANCH

122 CAVALRY DR.

FRONT ROYAL, VA 22630

BRANCH CHIEF

CODE 15A00016. ADMINISTERED BY

Acquisition Management Division (AMD) 99 New York Ave NE

WASHINGTON, DC 20226

DIVISION CHIEF

FACILITY

CODE

CODE

TELEPHONE NUMBER

17a. CONTRACTOR/

OFFEROR

, CA 94612-0000

A404040CODE18a. PAYMENT WILL BE MADE BY

ATF - Finance Branch 99 New York Avenue NE, #4.S-288 Washington, DC 20226

Finance Branch

(O) (202) 648-7860 Finance.Branch@ATF.gov

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The Government anticipates multiple contract awards stemming from this solicitation. The Government currently anticipates making no more than two awards but reserves the right to award more or less. Awarded contracts will be Firm Fixed Price IDIQ.

Firm Fixed Price

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print)

James M. Huff

31c. DATE SIGNED

01/19/2024

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

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19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

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Table of Contents

Section Description Page Number

A Solicitation/Contract Form B Supplies or Services and Prices/Costs

Section B Supplies or Services and Prices/Costs C Description/Specifications/Statement of Work

Section C Descriptions and Specifications D Packaging and Marking

52.244-6 Subcontracts for Commercial Products and Commercial Services (Dec 2023) Section D Packaging and Marking

E Inspection and Acceptance Section E Inspection and Acceptance

F Deliveries and Performance 52.242-15 Stop-Work Order (Aug 1989) 52.247-34 F.o.b. Destination (Nov 1991) Section F Deliveries or Performance

G Contract Administration Data Section G Contract Administration Data 2852.201-70 Contracting Officer's Representative (COR) (NOV 2020)

H Special Contract Requirements ATF-14 ELECTRONIC INVOICING (Revised October 27, 2008)

ATF-17 NOTICE TO THE GOVERNMENT OF DELAYS

ATF-19 AUTHORITY TO OBLIGATE THE GOVERNMENT

ATF-22 CONFIDENTIALITY OF INFORMATION AND DISCLOSURE

ATF-29 STATEMENT OF WORK/OBJECTIVES, PERFORMANCE WORK STATEMENT or SPECIFICATIONS (March 23, 2009)

ATF-41 DEPARTMENT POLICY ON DOMESTIC VIOLENCE, SEXUAL ASSAULT, AND

STALKING (July 2019) ATF-46 Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability - Award (DEVIATION 2015-02) (March 2015) ATF-47 Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse - Award (DEVIATION 2015-02) (March 2015) ATF-51 INDEPENDENT CONTRACTOR (March 9, 2021) ATF-52 INDEMNIFICATION CLAUSE (May 2021)

ATF-53 WHISTLEBLOWER INFORMATION FOR EMPLOYEES OF DOJ CONTRACTORS,

SUBCONTRACTORS, GRANTEES, SUBGRANTEES OR PERSONAL-SERVICES

CONTRACTORS (March 2021) DOJ-05 Security of Department Information and Systems DOJ-05 (OCT 2023) Section H Special Contract Requirements (ATF & DOJ Clauses) 2852.222-70 Domestic Violence, Sexual Assault, and Stalking (DEC 2014)

I Contract Clauses 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.222-35 Equal Opportunity for Veterans (Jun 2020) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.202-1 Definitions (Jun 2020) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) 52.203-7 Anti-Kickback Procedures (Jun 2020) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

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52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Dec 2023) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.216-24 Limitation of Government Liability (Apr 1984) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.243-1 Changes-Fixed-Price (Aug 1987) DOJ-01 Whistleblower Information Distribution (Oct 2021) DOJ-02 Contractor Privacy Requirements (JAN 2022) DOJ-03 Personnel Security Requirements For Contractor Employees (Nov 2021) 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020)

J List of Attachments

ATF-50 LIMITATIONS ON SUBCONTRACTING UNDER SMALL BUSINESS SET-ASIDES

(May 24, 2019) Section J List of Documents, Exhibits and Other Attachments

K Representations, Certifications and Other Statements of Offerors 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.209-5 Certification Regarding Responsibility Matters (Aug 2020) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) 52.219-1 Small Business Program Representations (Sep 2023) ATF-43 Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability - Solicitation (DEVIATION 2015-02) (March 2015) ATF-44 Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse - Solicitation (DEVIATION 2015-02) (March 2015) Section K Representations, Certifications and Other Statements of Offerors

L Instructions, Conditions and Notices to Offerors 52.204-7 System for Award Management (Oct 2018) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 2852.233-70 Protests Filed Directly with the Department of Justice (NOV 2020) 52.216-27 Single or Multiple Awards (Oct 1995) 52.233-2 Service of Protest (Sept 2006) Section L Instructions, Conditions and Notices to Bidders 2852.203-70 General Non-Disclosure Agreement (AUG 2016) 52.216-1 Type of Contract (Apr 1984)

M Evaluation Factors for Award 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021) 52.217-4 Evaluation of Options Exercised at the Time of Contract Award (June 1988) 52.217-5 Evaluation of Options (July 1990) Section M Evaluation Factors for Award

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Section B - Supplies or Services and Prices/Costs

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Base Year

Lodging Accommodations

PSC: V231

2,345 DY $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 OPTION PERIOD 1

Lodging Accommodations

PSC: V231

2,345 DY $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 OPTION PERIOD 2

Lodging Accommodations

PSC: V231

2,345 DY $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 OPTION PERIOD 3

Lodging Accommodations

PSC: V231

2,345 DY $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 OPTION PERIOD 4

Lodging Accommodations

PSC: V231

2,345 DY $________ $_________________

Clauses By Full Text

Section B Supplies or Services and Prices/Costs

SECTION B – CONTINUATION BLOCK

B.1 SUPPLIES / SERVICES BEING PROCURED

The government contemplates a Multiple Award, making at least two awards, but reserves the right to award more or less; Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract(s) for Lodging Accommodations with canines located in the Front Royal, VA area for the National Canine Training and Operations Center (NCTOC).

B.2 CONTRACT TYPE

This Indefinite Delivery Indefinite Quantity (IDIQ) contract will have a twelve (12) month Base Period and four (4) twelve (12) month Option Periods.

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B.3 SCHEDULE

BASE PERIOD: To Be Determined (TBD)

OPTION YEAR ONE: TBD

OPTION YEAR TWO: TBD

OPTION YEAR THREE: TBD

OPTION YEAR FOUR: TBD

B.4 THIRD PARTIES

Direct award to the Hotel will be the only award(s) made. No third party contractor’s proposal will be accepted.

B.5 GOVERNMENT OBLIGATION

The contract ceiling is $1.1 million per award. The Government minimum guarantee under the base year and option years (if exercised) is $1000 over the life of the contract

B.6 TASK ORDER

Services will be delivered in response to funded task orders issued against this contract. Task orders issued against the contract shall serve as funding documents. Because this is an IDIQ requirement, the contract will not be the funding document. Each task order will be competed in accordance with FAR 16.505(b)(1).

B.7 PRICING SCHEDULE

BASE PERIOD:

CLIN DESCRIPTION UNIT Fixed Price per Day

0001 Lodging DAY ______________

OPTION PERIOD ONE:

CLIN DESCRIPTION UNIT Fixed Price per Day

1001 Lodging DAY ______________

OPTION PERIOD TWO:

CLIN DESCRIPTION UNIT Fixed Price per Day

2001 Lodging DAY ______________

OPTION PERIOD THREE:

CLIN DESCRIPTION UNIT Fixed Price per Day

3001 Lodging DAY ______________

OPTION PERIOD FOUR:

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CLIN DESCRIPTION UNIT Fixed Price per Day

4001 Lodging DAY ______________

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Section C - Description/Specifications/Statement of Work

Section C Descriptions and Specifications

Statement of Work

National Canine Division/Hotel Lodging

1.0 INTRODUCTION

1.1 Organization

This service is to be accomplished for the National Canine Division (NCD), Bureau of Alcohol, Tobacco, Firearms and Explosives

(ATF), Department of Justice.

1.2 Background

1.2.1 The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is a law enforcement organization within the U.S.

Department of Justice with unique responsibilities dedicated to reducing violent crime and protecting the public. The ATF National

Canine Division is located in Front Royal, Virginia and trains explosives and accelerant detection canines for state, local, federal and international canine handlers. The NCD’s canine programs produce extremely reliable, mobile, accurate, and durable explosives and accelerant detection tools, capable of assisting law enforcement and fire investigators with the escalating threat faced by communities worldwide.

2.0 OBJECTIVE. The purpose of this Statement of Work (SOW) is to provide lodging accommodations for state, local, federal and international students attending NCD accelerant detection and explosives detection canine training courses. Courses will be held over a five-year period during the contract life and up to three hotels will be selected for the contract.

3.0 SCOPE. The contractor shall furnish facilities, furniture, equipment and supplies, management, supervision, services, and labor to provide lodging as specified herein. Such services shall be provided in accordance with the terms, conditions, and specifications as set forth in this Statement of Work as follow:

4.0 STATEMENT OF WORK SPECIFICATIONS.

4.1 Fire Safety. All rooms and motel/hotel facilities shall comply with current federal, state, and local health, fire and safety regulations. Specifically, hardwired single-station smoke detectors in accordance with National Fire Protection ACT (NFPA) Standard

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74 must be installed in each guest room of all public accommodations used for housing of Federal employees. Establishment must provide certification of safety inspection obtained from the State Fire Marshall.

4. 2 Bathroom. Each room shall include bathing and toilet facilities that are continuously kept clean (understood to include: absence of build up of dirt along the edge of wall at the junction with the floor, behind the toilet fixture, and at the junction with the base of the toilet and tub). There shall not be any evidence of black mold, soap scum, or any other substance that can be removed by cleaning.

The glazing of the tub shall be intact, clean, free of mold, odor free condition and properly applied. A bacteriostatic chemical that is non-toxic to canines and that is effective against the bacteria normally found in this environment shall be used as a disinfectant.

Such facilities shall be equipped with hand towel and bath towel rods, a shower curtain or doors, soap dish in the shower/tub, shower head that provides a proper water stream of sufficient water pressure to comply with the minimum of 3 gallons per minute flow rate, and tub/shower drain that is sufficiently free flowing to prevent water from pooling in the tub/shower while bathing. The toilet shall be equipped with a split/closed seat that is firmly attached to the fixture and have a flushing mechanism that performs the function without undue refill time, continuous running of water, or erratic operation.

4.3 Motel/Hotel Privileges. Privileges extended to other guests by the establishment shall be provided to individuals lodged at

Government expense. Special privileges such as “Continental Breakfast” or “Complimentary Drinks” are not required to be provided.

4.4 Walls. Walls shall be clean (understood to be free of dust, stains, and other material that can be removed by cleaning) and finished with paint or durable wall covering. Walls shall be free from peeling, damage, scars, and marks. Rooms designated, as “No

Smoking” must be free from residual odor and contamination caused by the previous use of tobacco products.

4.5 Ceilings. Ceilings shall be clean (understood to be free of dust, stains, and other material that can be removed by cleaning) and finished with acoustical tiles or with paint. Heating and air-conditioning supply or exhaust vents must be free of dirt, dust, and other substances that can be removed by cleaning. Light colors should be used to provide maximum reflection of light. Ceiling shall be free from damage, scars, and marks. The same “No Smoking” provisions apply as stated for “Walls” above.

4.6 Pest Control. Rooms must be pest free, and the hotel/motel must subscribe to a routine pest control service that uses odor free chemicals that are non-toxic to canines. No pest control items (i.e., glue traps, bait boxes, rodent pellets, etc.) are to be left in the rooms housing the canines that they could possibly ingest or come in contact with.

4.6 Floor and Carpet. Floors in the sleeping rooms shall be carpeted and clean. Floors shall be free of dirt, dust, stains, noticeable burns, cuts, tears, smudges, and marks. Carpet must be free of stains, debris, dust, dirt, tears, smudges, marks, and must be cleaned under the beds, under the wall mounted HVAC units, behind furniture at the base of walls, and under free standing furniture.

4.7 Lighting. Sleeping rooms shall be furnished with adequate lighting (incandescent lamps of 75 watts minimum) to include a bedside lamp for each bed, and a lamp on each table, dresser, and personal desk.

4.8 Windows. Windows shall be covered by drapes with blackout lining, or drapes and window shades, or drapes and venetian blinds. Windows that can be opened, must be fitted with screens and be lockable. Drapes, blinds, and screens as appropriate must be clean, in good repair, and free of offensive odors.

4.9 Climate Control. Sleeping rooms shall be provided with heating and air conditioning that will provide ventilation necessary to maintain comfort for guests. If utilities fail for more than four hours, other than result of a general area-wide failure, the Contractor shall relocate personnel to another room of the facility of equal or greater value at no additional cost to the Government. The heating and air-conditioning units must be clean, free of dirt and debris, and free of offensive odors. Heating and air-conditioning comfort levels shall be adjustable by the occupant of each room.

4.10 Room Size and Furnishings. All accommodations shall be 288 square feet or larger and quality at a level normally expected of the first class hotel/motel. The Contracting Officer (CO) reserves the right to determine acceptability of accommodations offered.

Rooms will be furnished and equipped according to the industry standard of the single occupancy room to include (at a minimum)

15A00024R00000005 Page 10 of 92 a full bath with shower, bed, desk, color television, touch tone telephone, microwave, refrigerator, coffee pot, high speed internet service, safety box for storage of valuables secured to the floor, a dresser or chest of drawers with mirror, bedside table(s), an occasional table, (2) occasional chairs. Also needed is an enclosed or open front closet or cubical for the hanging of clothing which must be provided with a hanging rod not less than 32” in length. A simple wall mounted hanging rod or bracket is not acceptable.

In the case of a double occupancy room, include (2) two double beds along with all items listed with the single occupancy room. All items of furniture must be clean, free of dust, dirt, and debris, and all items of furniture must be in good repair, functional, and sturdy.

4.11 Housekeeping or Maid Service. Full daily housekeeping service shall be provided to include bed making, carpet and bathroom cleaning, trash emptying, and replenishment of disposable supplies (drinking glasses, toilet tissue, facial tissue, two bars of antibacterial soap may be 1.5 oz, or standard hotel industry size for each person, ice container, etc.) shall be provided five days per week.

4.12 Bath Towels. Minimum requirement for bath towel is 85% cotton and 14% polyester, 24”x48” in size and 8 pounds per dozen in weight; for hand towel is 16”x27” in size and 2.75 pounds per dozen in weight; wash cloth is 12”x12” in size and .75 pounds per dozen in weight; and a bath mat is to be of 85% cotton and 14% polyester material. Each occupant will be provided with two bath towels, two hand towels, and two wash cloths per person per day to include change of bath mat per room per day whether daily full housekeeping services are provided or not.

4.13 Linen. Bed linen exchange shall be accomplished at least 2 times per week, with an option of 3 times per week if requested, and upon change of occupant. Each room must have available an extra pillow with case and an extra blanket for each person. All bed linens shall be clean, free of stains, and in good repairs.

4.14 Services. Normal hotel/motel support services such as message service, wake up calls, ice machine, and vending machines for beverages and snacks shall be provided.

4.15 Room Security. Door leading to the outside of the room shall be provided with a night latch which will prevent opening of the door from the outside when locked by the guest from the inside. A “Do Not Disturb” placard shall be provided to be used when the canine is in the room to prevent hotel staff from entering.

4.16 Roster. ATF will provide to each hotel/motel a listing of student/instructor names specific to each class housed. Changes to this list may be accomplished by an ATF CO and/or designated personnel. Changes to this listing of student/instructor made by any other person or organization could result in non-payment of charges for lodging arrangement that were not authorized by the ATF CO or the appointed designee.

4.16 Fax. Each hotel/motel property must be equipped with a FAX machine. The listing of student/instructor names will be provided using the FAX. The Government shall not be responsible for student’s use of the hotel/motel FAX.

4.17 Noise. There shall be no undo sleep disturbing noises. For example, the sound of refrigerator or diesel trucks left to run all night, loud music or television, or a gathering of persons who are talking, laughing, or making similar noises that would be disturbing to a person’s ability to sleep.

4.18 Telephone Service. All room rates shall include the cost of local phone calls, and toll-free access phone calls, and credit card access phone calls. A pay phone shall be available in a common use area. ATF will not be responsible for long distance telephone calls made by persons staying in a contractor provided room. Each individual will be held responsible for any other charges other than those previously authorized.

4.19 Parking. Ample and adequate free parking with no restrictions concerning near room parking must be provided at the hotel/ motel. ATF will pay for those actual nights that student/instructors were in residence at the hotel. A complete itemized listing of all students and nights must be attached to each invoice.

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4.20 Liability. The Government shall not be liable for damages caused by the persons occupying the rooms covered under this contract, or any other expense incurred by these persons other than those prescribed in the provisions of this contract. The Contractor shall be responsible for obtaining payment from each individual for incidents such as long distance phone calls, room services, laundry services, etc.

4.21 Cancellations. Whenever possible a two week advance notice will be provided in the case of cancellations. However, the

Government reserves the right to make changes 24 hours in advance without incurring any penalty or cost for cancellation.

Should a student or staff member depart prior to the termination date of the purchase order, the Government shall delete any lodging not required after the Contractor’s established check out time without penalty.

4.22 Safety. The Contractor shall conduct the operation in strict conformance with all Federal, State, and Local requirements. Lodging will be in compliance with the Hotel and Motel Fire Safety Act of 1990 15 U.S.C.

2201 et seq, (Public Law 101-391), and Fire Administration Authorization Act of 1992 and 29 CFR 1910 of the Occupational Safety and Health Act. Contractor must hold a FEMA certification number. FEMA certification number must be submitted with all vendor quotations. Lodging shall also be compliant with Americans with Disabilities Act, 42 U.S.C. Section 12101 et seq. (ADA).

5.0 REQUIREMENTS. The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) intends to purchase contractor services to provide lodging accommodations for Government students attending accelerant detection and explosives detection canine training courses. Sources must:

(a) Be able to provide lodging for a minimum of 8 students and their canines simultaneously throughout the life of this contract per subject to availability of funding.

(b) Provide lodging no higher than rates in accordance with the Federal travel regulations. No dog fee will be charged; dog fee will be included in room rate.

(c) Provide separate rooms for each attending student, with a refrigerator for food storage and the availability of a safety box secured to the floor, microwave, and coffee pot.

(d) Provide daily room service to each student's room, to include vacuuming, trash removal, bed making, bathroom cleaning, and replenishment of towels, bathmat, and disposable supplies.

(e) Allow trained canines to be housed in the rooms with or without the students.

(f) Be within a 10-mile radius of the National Canine Division Front Royal, Virginia.

g) Be located within walking distance (1.2 mile) of at least one full-time restaurant which is open 7 days a week.

(h) Have personnel employed 24 hours a day to assist with any emergency situations which may occur.

(i) Allow ATF to conduct an onsite inspection of any proposed hotel to ensure all requirements are met prior to award and during the awarded period.

(j) Willingly work with a language interpreter for concerns relating to foreign persons lodging at the facility.

(k) Have a sprinkler system and smoke alarms in rooms used by the ATF.

(l) Have heating/air conditioning in each student-occupied rooms. Sleeping rooms shall be provided with heating and air conditioning that will provide ventilation necessary to maintain comfort for guests. Heating and air conditioning comfort levels shall be adjustable by the occupant of each room.

(m) Have a classroom facility available for rental which will accommodate up to 25 persons.

(n) Allow canines to occupy rooms on a 24-hour per day basis for the duration of the contract period.

(o) Have digital/satellite system offering multiple/various channel selection for the students.

(p) Provide reliable high speed wireless data connection for internet in each room the students occupy, either hardwired in each room or room set up with multi-computer hard wire to be included in room fee.

(q) Have the ability to have an outdoor grassy break area, away from the public area, for the canines to be walked and exercised.

(r) Provide an on-site laundry facility.

(s) Provide an on-site exercise/workout facility open 24 hours a day.

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(t) Provide a breakout/hospitality room for students.

6.0 PERIOD OF PERFORMANCE. The period of performance for this requirement will a base year plus four option years from the date of award of this contract.

7.0 PLACE OF PERFORMANCE. The primary place of performance will be on-site at the hotel/lodging selected.

8.0 ATF POLICIES, PROCEDURES AND STANDARDS

8.1 The contractor shall conform to the following ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract. ATF reserves the right to amend/upgrade these standards and internal guidelines.

9.0 CONTRACTOR PERSONNEL QUALIFICATIONS. The contractor shall possess skills necessary to complete the contract tasks. The contractor shall furnish supervisory, administrative and direct labor personnel to accomplish all work required. The Contractor may not hire off-duty Contracting Officer’s Representatives or any other person whose employment would result in conflict with the U.S. Department of Justice Standards of Conduct. Personnel employed to provide the services described herein should be competent in the performance of such services.

9.1 The Government also reserves the right to reject services if they do not meet qualification requirements. The Contractor shall absorb any costs resulting from substitutions of personnel initiated by the Contractor if they are deemed unsuitable.

10.0 QUALITY CONTROL. The contractor shall develop, implement and maintain a quality control program. The program shall include inspection, validation, evaluation, corrective action and procedures necessary to affect quality control of all performance and services provided under the contract. The program shall allow inspection and evaluation by the Government, and shall be applicable to all subcontractors and members of the contractor’s team, as appropriate.

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Section D - Packaging and Marking

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title Fill-ins (if applicable)

52.244-6 Subcontracts for Commercial Products and Commercial

Services (Dec 2023)

Section D Packaging and Marking

15A00024R00000005

PACKAGING AND MARKING

Except as specifically provided in an order, all postage and fees related to the delivery of supplies throughout the life of the contract, submission of information, including but not limited to forms, reports, supporting, supporting documentation, etc. shall be paid by the Contractor. The Government shall not be responsible for costs associated with proposal preparation.

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Section E - Inspection and Acceptance

Section E Inspection and Acceptance

52.246-4 Inspection of Services-Fixed-Price.

As prescribed in 46.304 , insert the following clause:

Inspection of Services-Fixed-Price (Aug 1996)

(a) Definition."Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements;

and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

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Section F - Deliveries and Performance

Clauses By Full Text

52.242-15 Stop-Work Order (Aug 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage.

Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either--

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if--

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage;

provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of clause)

52.247-34 F.o.b. Destination (Nov 1991)

(a) The term "f.o.b. destination," as used in this clause, means--

(1) Free of expense to the Government, on board the carrier's conveyance, at a specified delivery point where the consignee's facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and

(2) Supplies shall be delivered to the destination consignee's wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements

15A00024R00000005 Page 16 of 92 of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee.

(b) The Contractor shall--

(1)(i) Pack and mark the shipment to comply with contract specifications; or

(ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements;

(2) Prepare and distribute commercial bills of lading;

(3) Deliver the shipment in good order and condition to the point of delivery specified in the contract;

(4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract;

(5) Furnish a delivery schedule and designate the mode of delivering carrier; and

(6) Pay and bear all charges to the specified point of delivery.

(End of clause)

Section F Deliveries or Performance

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Section G - Contract Administration Data

Section G Contract Administration Data

SECTION G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

The resultant contract will be administered by:

Department of Justice Bureau of Alcohol, Tobacco Firearms and Explosives Acquisition Management Division 99 New York Avenue NE Washington, D.C. 20226 POC Jim Huff Contracting Officer james.huff@atf.gov PH# 202/648-9117

G.2 CO- CONTRACTING OFFICER'S REPRESENTATIVE (COR)

Tammie Welch National Canine Division (NCD) 122 Calvary Drive Front Royal, VA 22630 Phone 540/760-3380 E-Mail Tammie.Welch@atf.gov Scope of Specific COR Responsibilities.

This designation is limited to the responsibilities and authority contained below and does not confer authority to grant any deviation from contract provisions. The COR shall be careful to ensure the he or she does not alter the terms and conditions of the contract.

The specific responsibilities of the COR may include:

1. Maintain the COR file.

2. Maintain a list of cleared contractor and subcontractor personnel (names and social security numbers.)

3. Document in writing technical instructions to the contractor;

4. Review and submit recommendations to the contracting officer on subcontracts.

5. Monitor the contractor's performance to ensure that it is strictly within the scope of the contract.

6. Promptly review reports, approve and keep adequate inspection and testing reports.

7. Accept deliverables.

8. Refer matters that may affect the contract to the contracting officer;

9. When the contractor is known to be behind schedule, inform the contracting officer with the reasons; coordinate corrective action necessary to restore the contract schedule with the contracting officer.

10. Furnish the contracting officer a copy of Government/contractor reports and correspondence.

11. Request the contracting officer authorize Government-furnished property and furnish the CO with disposition of Government--furnished property or contractor-acquired property;

12. Monitor contractual spending.

13. Review contractor invoices to ensure that they reflect accurately the work completed and deliverables received in accordance with the requirements of the contract. Certify acceptance under the contract. Submit invoice to the Financial Management Division, andprovide a copy of the accepted contractor invoice to the contracting officer;

14. Formally request the contacting officer issue government desired changes in the work or services, and delivery schedule in a modification before the contractor proceeds with the changes;

15. Report suspected fraud, bribery, conflicts of interest, and other improper conduct to the contracting officer.

16. Forward to the contracting officer any contractor request for public release of information regarding work being performed under the contract.

17. Notify the contracting officer of any inventions developed by the contractor during the performance of the contract.

18. When required, furnish the contracting officer with a formal request for contract termination.

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19. Upon expiration of the contract attest in writing that the contractor has completed performance under the contract, has delivered all requirements and all goods and services are accepted.

20. Certify that the contractor employees have followed the proper checkout procedures when contractor personnel no longer require access to ATF facilities. The COR must ensure that the contractor completes the separation checklist for their personnel, and submits it to the COR. The COR will certify it, maintain the original in the COR file and provide a copy to the contracting officer.

21. Submit annual and final performance evaluation reports of contractor performance as required in the NIH database. A notice of satisfactory or unsatisfactory completion should be included with the final performance evaluation report

2852.201-70 Contracting Officer's Representative (COR) (NOV 2020)

(a) Mr./Ms. [Name] of [Organization] , [Address] , [Area Code, Telephone Number] , is hereby designated to act as Contracting Officer's Representative (COR) under[Contract Number] , for the period of [Period] (specify the performance period of the contract that the designation covers).

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or another representative designated in writing by the Contracting Officer. The term “technical direction” includes, without limitation, the following:

(i) Receiving all deliverables;

(ii) Inspecting and accepting the supplies or services provided in accordance with the terms and conditions of this contract;

(iii) Clarifying, directing, or redirecting the contract effort, including shifting work between work areas and locations, filling in details, or otherwise serving to accomplish the contractual statement of work to ensure the work is accomplished satisfactorily;

(iv) Evaluating performance of the Contractor; and

(v) Certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to issue direction that:

(i) Constitutes a change of assignment or work outside the contract specification/work statement/scope of work.

(ii) Constitutes a change as defined in the clause entitled “Changes” or other similar contract term.

(iii) Causes, in any manner, an increase or decrease in the contract price or the time required for contract performance;

(iv) Causes, in any manner, any change in a term, condition, or specification or the work statement/scope of work of the contract;

(v) Causes, in any manner, any change or commitment that affects price, quality, quantity, delivery, or other term or condition of the contract or that, in any way, directs the contractor or its subcontractors to operate in conflict with the contract terms and conditions;

(vi) Interferes with the contractor's right to perform under the terms and conditions of the contract;

(vii) Directs, supervises, or otherwise controls the actions of the Contractor's employees or a Subcontractor's employees.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction of the COR. If, in the opinion of the Contractor, any direction by the COR or the designated representative falls outside the authority of (b) above and/or within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer.

(e) Failure of the Contractor and Contracting Officer to agree that technical direction is within the scope of the contract is a dispute that shall be subject to the “Disputes” clause and/or other similar contract term.

(f) COR authority is not re-delegable.

(End of Clause)

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Section H - Special Contract Requirements

Clauses By Full Text

ATF-14 ELECTRONIC INVOICING (Revised October 27, 2008)

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) encourages contractors to invoice electronically.

Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor.

Each invoice must be a proper invoice in accordance with Federal Acquisition Regulations (FAR) 32.905(b). The contractor may submit a combined invoice with each ATF contract/order number. The invoice must clearly identify the specific Contract Line Item (CLIN) or item number for which the contractor is seeking payment under the contract/order. If the invoice covers multiple CLINs or item numbers, the invoice must clearly identify specific amounts and activity applicable to each.

Electronic invoices must be submitted to the ATF Contracting Officer's Representative (COR)/POC named in Section G/Section

3.3 of this contract and Financial Management Division (FMD), Finance.Branch@ATF.gov. Electronic invoices will serve as the official, original copy. The e-mail subject line must contain the name of the ATF COR/POC named in Section G/Section 3.3 of the obligation document, the Order/Award number, the Invoice number and Vendor name (i.e.: John Doe_DJAxxxxxxxxx_Invoice #xxx_ABC, Inc.). ATF will return to the vendor any invoices that do not contain the correct subject line information.

Contractors who are unable to submit electronic invoices may mail their invoices to the COR/POC named in Section G/Section 3.3 of this contract and FMD address provided below:

Bureau of Alcohol, Tobacco, Firearms & Explosives Attn: Finance Branch EXPEDITE CONTRACT INVOICE 99 New York Avenue, NE Mail Drop 4S-288 Washington, DC 20226

ATF-17 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when he anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of the contract, the Contractor shall immediately notify the Contracting Officer and the Contracting Officer's Representative COR(s), in writing, giving pertinent details; provided, however, that this date shall be information only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

ATF-19 AUTHORITY TO OBLIGATE THE GOVERNMENT

The Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the Contracting Officer.

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ATF-22 CONFIDENTIALITY OF INFORMATION AND DISCLOSURE

The Contractor agrees, in the performance of this contract, to keep all information contained in source documents or other media furnished by the Government in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor s possession, to those employees needing such information to perform the work provided herein, e.g., on a need-to-know basis. There shall be no dissemination or publication, except within and between the Contractor and any subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval from the Contracting Officer (CO). No news release (including photographs and films, public announcements, denial or confirmation of same) on any part of the subject matter of this contract or any phase of any program hereunder shall be made without the prior written approval of the CO. The Contractor is prohibited from releasing to any source, other than the sponsoring activity, any interim, draft and final reports or information pertaining to services performed under this contract until report approval or official review has been obtained. Furthermore, the contractor shall ensure that the cover of all interim, draft and final reports contains the following statement: "The view, opinions, and/or findings contained in this report are those of the author(s) and should not be construed as an official Government position, policy or decision, unless so designated by other documentation."

The Contractor agrees to immediately notify in writing the CO named herein, if it determines or has reason to suspect a breach of this requirement.