Att B - Responses 2 Questions.pdf

QUESTIONS + RESPONSES (Q+R) TEMPLATE

(Attachment B)

Court Reporter + Transcription Services

DJA-23-AOCC-PR-0093 | 15A00024Q00000009

RFQ Reference (i.e., Contract Line-Item

Number {CLIN}, SF1449, PWS, Quotation Instructions, Evaluation Criteria, etc.)

OFFERORS' QUESTION(S) ATF's RESPONSE

1 General - Data Do you have historical volume on the number of hearings per state, DC, or US territories?

Amendment #0001, issued on 5/3/2024, updated Section 1 of the PWS, from "170" to "256" & added a table of the below information.

FY19 - 30

FY20 - 37

FY21 - 37

FY22 - 170

FY23 - 256

2 SF1449, PG 1, BOX 10

There are a large number of small businesses that can provide these services so please make this solicitation a small business set-aside?

ATF issued this requirment for in-person, nationwide services as "Unrestricted" based on the market research conducted, responses to Sources Sought Notices, and past experience.

Section 7. Place of

Performance, PG 9

"The solicitation states: ""The BPAH shall provide an in-person, court reporter for all hearings unless ATF otherwise identifies a deviation (i.e., virtual appearance). Similarly, the BPAH shall request advance approval from the ATF POC for the hearing(s), in conjunction with the COR, for any deviation from in-person court reporting (i.e., virtual)."" -- What percentage of all the work do you estimate will be held virtually?"

The percentage is unknown since: 1) the requirement for virtual vs. in-person is based on the need; 2) it's not the same each year; and 3) the locations vary.

Section 7. Place of

Performance, PG 10 What is the total estimated number of days of proceedings per year? The number of proceedings has steadily increased over the past few years.

Section 7. Place of

Performance, PG 11 What is the estimated geographic breakdown on this estimated volume of days? The geographic breakdown is not the same each year.

PERSONNEL SCURITY

REQUIREMENTS - PG 20

"Since the court reporter will not need access to ATF information, IT systems, and/or unescorted access to ATF facilities please clarify what the security requirements are for vendor's personnel who will be going onsite to cover proceedings?"

The security requirement varies - Depending on the location of the hearing, the court reporter may need to be escorted in the facility. If so, then the POC handling the logistics will notify the court reporter of any security requirements at the time of booking.

Eligibility to Access Classified

National Security Information (NSI) - PG 2

"Will the contractor be required to get/have personnel cleared for NSI?

-- If so, to what level?

-- Will the contractor need a facility clearance?

-- If so, to what level?"

NSI is not anticipated. If the contractor will need to access NSI, then the necessary requirements will be coordinated through ATF's office of Professional Responsibility and Security Operations.

8 Att.A_Pricing Matrix "Court reporting prices vary throughout the country. Would ATF consider letting contractors price for various established regions?

-- If so, please set the regions?"

The offeror is responsible for pricing out its solution. The solicitation states the itemized items ATF needs. If there are other fees ATF should be aware of, offerors shall include such in its pricing quotation and on the Pricing Matrix .

9 Att.A_Pricing Matrix What is the difference between Column B "Appearance Fee (full day)" and Column E "Appearance Fee (full day)"?

That was an older version of the attachment - Amendment #0001, issued on 5/3/2024, updated the Pricing Matrix to remove this duplicate column.

10 Att.A_Pricing Matrix Is the contractor supposed to fill in the unit price in Column C and Column D or their unit price times the quantities in parentheses (e.g. in Column C should we put $X or

$XXX)?

Yes, offerors shall enter the price per page - Amendment #0001, issued on 5/3/2024, updated the Pricing Matrix to remove the "(350 pages)" from Column C and the "(8 hrs.

per day)" from Column D.

11 Att.A_Pricing Matrix What is the contractor supposed to put in Column F, Miscellaneous Fees/Costs?

Given that this could be a page rate for a copy or an estimated cost for travel, etc.

the units and estimated volumes are all very different.

Amendment #0001, issued on 5/3/2024, updated the Pricing Matrix to remove that column, yet capture the information below in in said file.

12 General - Due Date Please consider extending the due date for proposals to allow contractors adequate time to process the Q&A?

Amendment #0001, issued on 5/3/2024, extended this buy for one (1) week, from 5/3/2024 to 5/10/2024. The due time remains 3:00pm Eastern Standard Time.

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