RFQ 15A00023Q00000079_0001_HQDigitalTVSvc - v20230808F.pdf

15A00023Q00000079/0001 Page 1 of 11

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 11

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

08/08/2023

4. REQUISITION/PURCHASE REQUISITION NUMBER

DJA-23-AOST-PR-0083

5. PROJECT NUMBER (If applicable)

15A000CODE

ATF - ACQUISITION BRANCH

99 New York Ave. NE - #3.S-125 Washington, DC 20226

LaMark Combs LaMark.Combs@ATF.gov

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15A00023Q00000079

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

08/04/2023

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment #0001 hereby: 1) updates Section 4.1 of the SF1449 (& now SF30) to read "12 pages" vs. "five (5) pages"; 2) inserts "DIRECTV" &/ or "(Brand Name or Equal/BNE)" on the lines & w/in the SOW re the subscription; 3) adds Section 4.3 to provide responses to the questions; & 4) inserts the Option Period # on lines 1002-4002.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Sheray A. Millhouse Contracting Officer

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

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Table of Contents

Section Description Page Number

Solicitation/Contract Form 1 Commodity or Services Schedule

2.1 Price/Cost Info for Contractor

3.3 ATF Points of Contact

ATF-29 STATEMENT OF WORK/OBJECTIVES, PERFORMANCE WORK STATEMENT or SPECIFICATIONS (March 23, 2009)

2 Contract Clauses 3 List of Attachments 4 Solicitation Provisions

4.1 Quotation Instructions

4.2 Evaluation Criteria

4.3 Responses to RFQ Questions

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Section 1 - Commodity or Services Schedule

Digital Television (TV) Services, to include a subscription

Firm Fixed Price

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Digital TV Services - Repair & Upgrade of the high-end unit

PSC: DG10

Line Period of Performance: 08/11/2023 - 08/10/2024

Base Period

Previous : 1

Change: 0

Current : 1

JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 [DIRECTV] Subscription for Digital TV services [(Brand Name or Equal {BNE})]

PSC: DG10

Line Period of Performance: 08/10/2023 - 08/11/2024

Base Period

Previous : 1

Change: 0

Current : 1

YR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 [DIRECTV] Subscription for Digital TV services [(BNE)]

PSC: DG10

Line Period of Performance: 08/10/2024 - 08/11/2025

Option Period 1

Previous : 1

Change: 0

Current : 1

YR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2002 [DIRECTV] Subscription for Digital TV services [(BNE)]

PSC: DG10

Line Period of Performance: 08/11/2025 - 08/10/2026

Option Period 2

Previous : 1

Change: 0

Current : 1

YR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3002 [DIRECTV] Subscription for Digital TV services [(BNE)]

PSC: DG10

Line Period of Performance: 08/11/2026 - 08/10/2027

Option Period 3

Previous : 1

Change: 0

Current : 1

YR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4002 [DIRECTV] Subscription for Digital TV services [(BNE)]

PSC: DG10

Line Period of Performance: 08/11/2027 - 08/10/2028

Option Period 4

Previous : 1

Change: 0

Current : 1

YR $________ $_________________

2.1 Price/Cost Info for Contractor

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Wage Determination #2015-4281, as revised, is applicable to this buy.

Below is a list of items/work required to fulfill this requirement - Vendors may propose "Brand Name or Equal" equipment per the Notice via the System for Award Management (SAM).

Item # Description Quantity Unit Price 1 ZeeVee (ZV) High-Definition

(HD) Bridge Encoder (4 Quadrature Amplitude Modulation {QAM} channels in HD), Manufacturer: ZV, Description and Specifics:

Encoder modulator that allows you to output HD signal (each unit sends out 4 HD channels)

4 $

2 Datatronix QAM Digital (8 channel), Manufacturer:

Datronix North American Cable Equipment (NACE), Description and Specifics: Digital Processor for local TV channels with QAM output

1 $

3 NAS (the company) DirecTV (DTV) Amplifier, Manufacturer:

NAS, Description and Specifics:

Amplifies signal for better strength

1 $

4 NAS Power Inserter, Manufacturer: NAS, Description and Specifics: Keeps polarity straight for signal

1 $

5 Single-Wire Multiswitch (SWM) 30 Module, Manufacturer:

DirecTV, Description and Specifics: Single Wire multiswitch can operate up to 26 direct receivers

1 $

6 Cable Tronix (CT) Remote- Direct-Memory Access (RMDA) 550-30 Amplifier, Manufacturer: Blonder Tongue, Description and Specifics:

Distribution amplifier for QAM channels

1 $

7 DTV Commercial Receiver H25 (tuner box), Manufacturer:

Directv, Description and Specifics: DIRECTV tuner boxes model H25 (newer and smaller), can be mounted vertically

16 $

8 Custom Rack Shelving, Manufacturer: Mid Atlantic, Description and Specifics:

Shelving to hold electronics and shelving to hold H25s vertically to save space

2 $

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9 Rack Assembly Cabling, Manufacturer: Labor, Description and Specifics:

Labor/man hours

14 $

10 Misc Cable Connectors and Hardware, Manufacturer:

Custom, Description and Specifics: cables for rack, lnb lines, audio, and video

1 $

11 19-inch TV, Manufacturer:

Westinghouse or Sonic with QAM tuner, Description and Specifics: TV to monitor system (has HD QAM tuner)

1 $

12 AV Cables, Manufacturer:

ZV, Description and Specifics:

Digital input (DIN) cables that connect satellite receivers, swm splitters, and other devices for the encoders

16 $

13 Installation and Assembly, Manufacturer: Labor, Description and Specifics:

Labor/man hours

74 $

*The unit of measurement for the above items is "EACH," except for #s 9 & 13, which is "HOURS".

3.3 ATF Points of Contact

Contract Specialist: LaMark Combs (LaMark.Combs@ATF.gov), 202.648.7649 Contracting Officer: Sheray Millhouse (Sheray.Millhouse@ATF.gov), 202.648.9071 Technical Point of Contact: To be disclosed (TBD} at Award (TBD@ATF.gov), 202.648.XTBD

ATF-29 STATEMENT OF WORK/OBJECTIVES, PERFORMANCE WORK STATEMENT or SPECIFICATIONS (March 23, 2009)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to perform the Statement of Work (SOW), Statement of Objectives (SOO), Performance Work Statement (PWS) or Specifications and all Section J attachments, as applicable.

(End of Clause)

Statement of Work Digital Television Services

1. Background

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), Office of Science & Technical/Information Technology/(IT) System Management Division is responsible for providing television (TV) broadcasting services to ATF workforce at its Headquarters (HQ). The TV broadcasting service known as “ATF Television network” consists of the transmission of both commercially-obtained TV channels and Government- owned and published channels over the Government-owned, closed-loop, private-TV network.

Currently, Direct TV provides TV transmission service to over 300 independent endpoints at ATF HQ. Direct TV also provides key ATF offices, divisions, and branches with real-time information in both the commercial and Government sectors (e.g., weather maps, news feeds, on-scene incident reporting and Capitol Hill hearings/sessions).

Both commercial and Government, TV-input feeds are combined via Government-Furnished Equipment (GFE) hardware, then disseminated to the workforce via customer-owned TVs at multiple locations utilizing existing infrastructure transport.

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ATF’s head-end unit is at least 10 years old and needs to be replaced because it's failing.

2. Objective

The primary objective of this statement of work (SOW) is to procure a non-personal services contract to upgrade ATF's TV network by replacing said head-end unit/equipment, thus improving the quality of service to the endpoint TV when broadcasting the channels over ATF's network.

3. Technical Environment

Below is a high-level snapshot of ATF’s current Digital-TV architecture in use:

3.1 The demarcation points of both commercial TV channels and GFE channels (e.g. head-end site, Direct TV hand off) is Room #CS-253/MDF in ATF HQ.

3.2 Input - Utilizes feed from current third- (3rd-) party vendor and Quadrature Amplitude Modulation (QAM), with vendor-proprietary, multi-channel Cable Cards to de-encrypt incoming digital-TV channel content for redistribution via base infrastructure (i.e., ATF TV network). Decrypted-commercial channels are fed into a GFE Demodulator/Combiner and Frequency Converter for end-point dissemination.

3.3 Output – Media converters feed connections to Fiber Distribution Nodes (FDNs) for distribution to respective buildings within that Node. Currently, ATF TV network delivers content to its HQ building and is currently scaled to support more than 300 endpoint TVs, interface to the television is RG59 cables connected to the 75 Ohm (#) TV antenna jacks.

3.4 In Building - Service is transported utilizing Radio Grade (RG) 59 and RG6 coaxial cable connected to customer-owned TV displays.

3.5 The ATF TV network does not transit or cross roadways and does not provide TV transmission outside the current building location.

3.6 There is an antenna system on the roof of ATF’s HQ building that may be used as a backup system for local channels.

3.7 Some of the current cable runs may require repeaters, and all repeaters need to be in communication closets or ATF computer rooms as required.

4. Requirements/Tasks

Contractor shall:

4.1 Provide an uninterrupted, digital-TV broadcast-channel line-up solution to the Government demarcation point located at ATF

HQ.

4.2 Install/Upgrade all head-end equipment necessary to produce a fully-digital output, to include accompanying multi-channel cable cards and any other equipment necessary to decrypt input streams.

4.3 Restore service within a 24-hour notification window in the event of service degradation/notification.

4.4 Service all defective equipment and replace with equal or better technical capability as necessary, not including the GFE TVs. Also, replace defective equipment within two- (2-) business days or sooner, if possible, after notification from the Government Technical Point of Contact (TPOC).

4.5 Provide all necessary equipment (e.g., head-end hardware) to support a fully-integrated digital rebroadcast solution over the ATF TV network.

4.6 Provide, at minimum, the following channels from the District of Columbia (DC), Maryland, and Virginia (DMV) region:

ABC

NBC

CBS

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FOX

MSNBC

CNN

C-SPAN 1

C-SPAN 2

FOX News

HLN

CNBC

MSNBC

The Weather Channel Internal DOJ Justice Channel as required.

4.7 Have and maintain the highest standard of business ethics, as well as stay current with evolving technology over the life of the contract.

4.8 Manage the annual Direct-TV subscription [(Brand Name or Equal)].

Contractor may elect to provide additional digital-TV channels above the Government’s minimum channel lineup requirements;

however, the Government reserves the right to choose if such are redistributed over the ATF TV network. Additionally, the Government will notify the contractor when the receiving endpoints reach a threshold of 300 or above.

5. Period of Performance (PoP)

While the PoP will consist of one (1) base year and four (4) option year from the date of award, the contractor shall replace the head-end unit within one (1) month of receiving the materials and provide the subscription services upon the start date of the award through the life of the contract.

6. Type of Contract

The CO will negotiate a contract/purchase vehicle using the firm-fixed-price contract type.

7. GFE, Government-Furnished Property (GFP), and Government-Furnished Information (GFI)

ATF does not anticipate any GFE, GFP, or GFI, other than its existing supporting infrastructure.

8. Other Direct Costs (ODCs)

ATF does not anticipate any ODCs, incluing Travel

9. Place of Performance

The place of performance will be ATF HQ, located at:

99 New York Ave NE Washington, DC 20226

Contractor shall work during normal operations, which is: Monday-Friday, 8:00am - 4:30pm Eastern Standard Time.

Contractor shall also notify the Government-assigned POC regarding any work outside normal operations of the building within 72 hours to allow time for ATF approval, if warranted.

10. Contract Administration

Notwithstanding the contractor's responsibility for total-management responsibility during the performance of this contract, the administration of such shall require maximum coordination among the Contract Specialist (CS), CO, TPOC, and contractor. The CS/CO and TPOC shall be the Government’s points of contact (POCs) during performance of this contract and assist with the administration of it. As such, the contraftor shall direct all questions concerning this contract to the CS/CO identified in Section 11.0 or to any ATF CS/CO if those below are unavailalbe. Likewise, the contractor shall refer all requests for interpretation and assistance to the CS/CO or TPOC in Section 11.0.

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1) The CO is responsible for the administration of this contract. He/She is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements or price, as set forth in the contract. Any changes not made expressly by the CO will be considered to have been without authority. In such cases, the Contractor is operating at its own risk because no adjustment will be made in the contract, price or otherwise to cover any increase in charges incurred as a result thereof. During any absence of the CO identified for this contract, other warranted COs from ATF may authorize work under the contract. The CO will designate, in writing, the COR(s) to represent him/her.

2) The TPOC(s) has the authority to monitor all technical aspects and assist in administering the contract. He/She shall ensure the contractor performs the technical requirements of the contract by: performing, or causing to be performed, inspections necessary in connection with performance of the contract; maintaining both written and oral communications with the contractor concerning the aspects of the contract within his/her purview; monitoring and assessing the contractor's performance under the contract and notifying the contractor and CO of any deficiencies observed; receiving and approving/rejecting task-order deliverables, invoices and certain-other requests as mentioned in a previous Section(s); also coordinating GFP availability and providing for site entry of contractor personnel, if required.

11. ATF's POCs

LaMark Combs, CS (Remote) LaMark.Combs@ATF.gov 202.648.7649

Sheray Millhouse, CO 99 New York Ave., NE, #3.S-135 Washington, DC 20226 Sheray.Millhouse@ATF.gov 202.648.9071

(To be disclosed {TBD} at Award), TPOC 99 New York Ave., NE, #TBD Washington, DC 20226 TBD@ATF.gov

202.648.XTBD

12. Quality Control (QC)

The Contractor is responsible for QC and delivery of quality goods and/or services to the Government.The contractor’s QC program shall include, at a minimum, the below:

• Quality-monitoring tools and techniques;

• A performance-management system and processes;

• Customer-feedback collection and monitoring methods, tools and techniques;

• Quality-reporting plans and processes; and

• Corrective-action process, if necessary.

13. Quality Assurance (QA)

IAW FAR subpart 46.401(a), Government-contract QA shall be performed at such times (including any stage of manufacture or performance of services) and places (including subcontractors’ plants) as may be necessary to determine the goods and/or services conform to contract requirements.

14. Closeout

The contractor shall submit a final invoice within 45-calendar days after the end of the performance period. Within 15-calendar days of receiving the final payment, the contractor shall furnish a completed and signed Release of Claims to the CO; such may be in the form of a Closeout-modification to the contract.

15. Glossary of Terms

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Business Term Definition ATF Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) ATSC Tuner A high-definition (HD) tuner required in every new TV beginning in 2015 for screens 20” or larger. Receives over-the-air broadcast signals from local channels via antenna

ANALOG Alternating current frequency used for signal transmission BASIC SERVICE TIER Lowest level of service available and required by Federal law to include, at a minimum, the retransmission of local-TV broadcast signals and local public-access channels (regulated)

BROADBAND Provides consumers with a single-switched facility, offering integrated access to voice, video, video-on-demand, high-speed data [internet] and interactive-information delivery

CABLE PROGRAMMING SERVICE TIER (CPST) Unregulated service tier that typically includes channels such as CNN, ESPN, Lifetime, MTV and Nickelodeon. Subscribers wishing to obtain CPST programming must subscribe to the basic service tier and in some circumstances, rent or purchase a converter.

COAX Low-frequency cable used as a transmission line to carry voice, data and video simultaneously.

CONUS The Contiguous United States (U.S.) consisting of the 48 adjoining U.S. states plus Washington, D.C. (federal district) on the continent of North America.

COTS Commercial off The Shelf DEMARCATION POINT Connection from customer premise to service-provider network DIGITAL Signals are transmitted by electronic bits and compiled at distant end; less sensitive to interference, allows for compression and simultaneous feeds [i.e., TV, internet, Voice-Over-Internet Protocol [(VoIP)]

DMV District of Columbia, Maryland, and Virginia DOA Dead on Arrival FIBER Method of transmitting information by sending pulses of light through anoptical fiber GOTS Government-Off-The-Shelf HEAD-END UNIT The electronic control center; site of receiving antenna and signal processing equipment HIGH-DEFINITION TELEVISION (HDTV) Improved TV system that provides approximately twice the vertical and horizontal video resolution of existing standards and exceptional audio quality

IT/CS Information Technology/Cyber Security Department that provides IT services throughout the command

MEDIA CONVERTERS Simple networking device that makes it possible to connect two

(2) dissimilar media types such as twisted pair with fiber optic

OCONUS Outside the Contiguous U.S., consisting of Alaska, Hawaii, and US territories and possessions, such as Puerto Rico

TPOC The Technical Point of Contact (TPOC) is the Government representative with the most knowledge of day-to-day tasks and participation by contractor personnel. Also responsible for furnishing information of a technical nature to the contractor and for monitoring contract performance to assure compliance with contract terms and provisions.

VISIONS Provides real-time news and programming to decision makers V&V Verification & Validation is the process of checking that a software system meets specifications and fulfills its intended purpose/meets the user requirements This is done through dynamic testing and other forms of review.

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Section 2 - Contract Clauses

No Clauses

Section 3 - List of Attachments

No Clauses

No Attachments

Section 4 - Solicitation Provisions

Provisions By Full Text

4.1 Quotation Instructions

The vendor shall email a complete response to this RFQ to the points of contact displayed in the Notice via SAM, to include the cost for the equipment, shipping/delivery and installation, as well as the delivery time, fill-ins for clause #ATF-50, and all applicable price discounts.

Submissions shall not exceed [12] pages and shall be 8 ½” x 11” with: 1" margins; font style Arial, Bookman Old Style, Calibri, Garamond, Georgia, Mont, or Times New Roman; font colors Black and/or Blue; and font size 10-14. Illustrations (e.g., graphic figures, graphs, and tables) can be in font colors other than black or blue, and font sizes 6-12 acceptable, provided the information is legible via the computer. Headers, footers and title/cover pages are not bound by the font-style/color/size requirements and may be outside the page margins. NOTE: Information contained outside of these limitations may not be evaluated.

4.2 Evaluation Criteria

ATF will award to the responsible Small Business using the lowest-price, technically-acceptable (LPTA) evaluation method per the Notice via SAM.

4.3 Responses to RFQ Questions

# Question Response 1 Notice Description - Also 4.1 of

SF1449

Is the "NTE five (5) pages" for the Submissions a definite not to be changed? It's limiting, proof

Amendment 0001 hereby updates Section 4.1 to read "12"

vs. "five (5)" pages.

15A00023Q00000079/0001 Page 11 of 11 of insurance (2 pgs.), company capability past performances (2 pgs.) and pricing sheet (3 pgs.), description of the new equipment (1 pg.), Direct-TV authorized reseller letter (2 pg.).

2 Not Applicable (N/A) Receiving signal Televisions Are most ATF TVs new and can receive HD signal?

Yes

3 N/A Satellite antenna currently status Currently the Satellite antenna on roof is non-penetrating mounted?

Yes

4 SOW - 300 TVs Is 300 TVs an accurate count as of today? You mentioned you or customer would report if that number goes up.

Around 160 are active.

5 Section 2.1 of the Solicitation/ SF1449 (pages 6 & 7), Price/ Cost Info for Contractor

With regard to the subject solicitation, page 6 & 7 is pricing information that describes equipment and labor and the column title is Unit Price. I assume then from this that you are looking for a single unit, even when the Quantity may be more than one.

Correct

6 N/A We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

This requirement is for an upgrade to existing equipment.

There are no current or previous contracts.