Q&A Solicitation 15A00020R00000017.pdf

QUESTIONS AND ANSWERS SOLICITATION 15A00020R00000017

NO. QUESTIONS ANSWERS

1 How many students are in the group of 45 people?

The majority of rooms are for students. Note: it is listed as a Technical Requirement that all government guests be extended the same guest services and perks as non-government guests for the standard rate published on the website for the respective hotel.

2 Are students permitted to share the same suite/unit with another student provided they have their own separate bedroom and bathroom?

No

3 What is the student gender ratio - rather the actual number of male and female students?

Unknown. Gender is not a field on our training application form.

4 What is the class schedule? FY20 schedules for (3) training programs are attached.

5 What is the anticipated lodging schedule? FY20 schedules for (3) training programs are attached. Since we are in the second quarter of FY20, the programs have reserved a portion of their FY20 lodging weeks. Due to the training volume that NCETR conducts, lodging is required as soon as proposals are evaluated and awarded.

6 How often will the instructors and students rotate out of their assigned room/unit?

For the 1-week classes, travelers arrive Sunday and checkout the proceeding Saturday. For the 2-week classes, travelers arrive Monday of the first week and checkout Friday of the second business week.

7 What was the total number of rooms utilized under Solicitation 15A00019R00000097?

For (14) training weeks between October 2019 and February 2020, (284) rooms have been utilized.

8 I would like to know if the rooms that have been requested need to be singles or doubles?

All rooms will be single occupancy.

9 What is the anticipated start date for the lodging - October 1, 2020?

Due to the training volume that NCETR conducts, lodging is required as soon as proposals are evaluated and awarded. With the solicitation closing on or about Feb 18, the anticipated start date for the lodging contract is spring

2020. October 1 is the beginning of the federal fiscal year. NCETR classes typically commence 3 to 6 weeks into a new fiscal year.

10 Will there be any food requirements for the group or will they be on there own for the duration of the classes?

Per the SOW, food requirements are not specifically listed as an amenity in the Technical Requirements. However, it is listed as a Technical Requirement that guests be extended the same guest services and perks as non-government guests for the standard rate published on the website for the respective hotel.

11 How would you like the room to be set for the meeting space- class, theater, rounds?

For the class with (10) 2-week sessions, meeting space should be setup with multiple tables for students to work on written assignments in a group setting.

For the class with (20) 1-week sessions, meeting space would be setup as a classroom but is only be required on an infrequent, as needed basis when the Garrison closes Redstone Arsenal due to inclement weather.

12 Will the meeting only take place on Sunday and Wednesday for the (10) 2- week sessions?

For the class with (10) 2-week sessions, meeting space is required on Sunday in between the two business weeks and Wednesday of the second business week.

13 How much advance notice will be given for the (20) 1- week sessions as it pertains to the meeting space?

For the class with (20) 1-week sessions, meeting space will only be required on an infrequent, as needed basis when the Garrison closes Redstone Arsenal due to inclement weather. In cases of inclement weather, the Garrison typically closes Redstone Arsenal with 24 to 48 hours notice.

14 Should we consider a weekly meeting, perhaps on Sunday evening in the form of a recap of the previous week or what to expect for the upcoming week?

A weekly meeting with a government representative is not required but may be beneficial the first few iterations of hosting a 45-rooms group for a two-week period.

15 How many cars should we expect for the group?

Since NCETR hosts more than 2,000 students per year from all 50 states, the number of cars will fluctuate. The mode of travel for the students to Huntsville depends on their geographic location. A rough estimate of cars for each class is 15 to 25 cars.