15784_Kerstyn_042326-02_CDBG_Rehab.pdf

Solicitation Number:

RFP-042326-02

Solicitation Title:

CDBG-15784 Kerstyn St. Rehab

Date Issued:

April 27, 2026

Project Manager(s):

Chris Klimchalk

Email:

cklimchalk@cityoftaylormi.gov

Pre-Bid Meeting Date:

n/a

Pre-Bid Meeting Location:

Deadline for Questions:

May 19, 2026 at 5:00pm

Purchasing Agent:

Ben Clayton

Bid Submission Date and Time:

May 25, 2026 at 5:00pm

Telephone:

734-374-1459

Email:

bclayton@cityoftaylormi.gov

Bid Opening Date and Time:

May 26, 2026 at 10:00am

You are invited to participate in this solicitation. Please submit your response in conformance with the instructions specified herein.

By submitting a response, the bidder agrees and promises to sell, furnish, and deliver to the City all commodities and/or services contained in this solicitation for which a contract is awarded by the City. The successful bidder shall fully perform the contract in accordance with the all specifications, terms and conditions, and requirements contained in this solicitation and shall comply with all applicable provisions of the City of Taylor charter, ordinances and purchasing policies, made a part of the solicitation and contract by reference.

Written acceptance of the bidder's response by the City, by issuance of a purchase order or contract, constitutes a binding contract made and entered into by and between the City of Taylor, and the bidding company named below:

Bidding Company Name:

Street Address:

P.O. Box: City: State: Zip Code:

Toll Free Telephone: Telephone: Fax:

Federal I.D. or Social Security No.: E-Mail:

Type or Print Name of Person Signing:

Title:

Authorized Signature:

Acceptance (For City Use Only)

Bid response accepted and contract awarded.

By____________________________________________Title_________________________________

Signature ______________________________________Date ________________________________

City of Taylor

Request for Proposal Cover Sheet

Budget & Finance Dept.

Central Purchasing Division 23555 Goddard Road Taylor, MI 48180

Summary

The City of Taylor is seeking proposals from qualified, licensed contractors to complete rehabilitation work at a single-family home funded through the Community Development Block Grant (CDBG) Program.

See Attached Scope of Services for detailed itemized rehabilitation tasks:

Instructions to Bidders

Electronic Submissions (Preferred)

The City of Taylor officially distributes bid documents through the Michigan Inter-governmental Trade Network (MITN) also known as BidNet Direct. Bidders are encouraged to review solicitation documentation and electronically submit responses though MITN. A listing of open solicitations can be reviewed using the following URL: https://www.bidnetdirect.com/mitn/city-of-taylor1.

Submission by Mail or in Person

Mail or deliver in Person a completed and signed solicitation response in a sealed envelope to the address listed below.

Bid responses received after the date and time specified on the cover sheet of this solicitation will be rejected. Bid responses by mail or in person will need to include an electronic copy of the bid documents (e.g. on a flash drive) Address the envelope containing your response in the following manner:

CITY OF TAYLOR

CITY CLERK’S OFFICE

23555 GODDARD ROAD

TAYLOR, MI 48180

SOLICITATION NUMBER: RFP- 042326-02

BID OPENING DATE: April 24, 2026

Bidder Checklist. Have you remembered to

1. Review all instructions, terms, conditions, and specifications to ensure your bid response complies.

2. Prepare your price: products to be used and services to be rendered.

3. Indicate whether you can meet the delivery date indicated on the cover sheet.

4. Complete the “Cover Sheet”, sign and submit with bid package.

5. Complete the “Service Representative” section and submit with bid package.

6. Sign the “Insurance Requirements” document (Exhibit B), submit with bid package.

7. Complete the “Scope of Work” page (Exhibit A), sign and submit three (3) copies with bid package.

8. Mark the envelope as indicated above.

9. Include an electronic copy of bid document if submitted by mail or in person.

10. Included original “Bid Bond” , copy of original “Bid Bond” and self-addressed return envelope, as explained in Special Terms and Conditions.

Bidder’s Instructions

1. Addition of Terms and Conditions. Additional terms and conditions submitted with a bid response are of no effect unless accepted in writing by the City of Taylor. Bids with any additional terms and conditions may be rejected as non-responsive.

2. Assistance to Bidders with a Disability. Bidders with a disability that need an accommodation must contact the

Purchasing Agent prior to the deadline for receipt of bids so that reasonable accommodation can be made.

3. Bid Held Firm. Bids are not awarded at the bid opening. Bid responses will be firm for 60 days, unless otherwise specified by the City in writing.

4. Bid Opening. All bids, including electronic submissions, received by the time and date of the bid opening will be publicly opened by the City Clerk’s office, with the attendance of the Purchasing Department at the location indicated on the cover sheet of this solicitation. Interested parties are invited to attend the bid opening.

5. Bid Results. Bid results and award decisions will be posted on the MITN website. Bidders may also obtain bid results or arrange to review the bid file by contacting the Purchasing Department.

6. Corrections. The bidder’s authorized representative must initial any corrections and alterations (i.e. erasures, whiteouts, correction tape, etc.) made to the bid response. Those bid responses with corrections and alterations that are not initialed are subject to confirmation by the Purchasing Department.

7. Definitions:

Bidder Any person or firm submitting a competitive bid in response to a solicitation.

Bid Results A summary of all bid responses received and the award results Bid Response The Executed Scope of Work document submitted by a bidder.

Contractor Any person or firm having a contract with a governmental body.

Solicitation The process of notifying prospective bidders that the City wishes to receive bids or proposals for furnishing goods and services.

8. Facsimile Bids. Bid responses faxed to the City will be rejected. Bids may be faxed to a third party who will put it in a properly-addressed envelope and deliver it to the Purchasing Department before the date and time specified in the solicitation.

9. Late Bids. It is the bidder’s responsibility to ensure that a bid response is physically deposited with the City Clerk’s

Office or electronically submitted to MITN prior to the date and time specified for the opening. Late bid responses will not be opened and will be rejected regardless of the degree of lateness or the reason.

10. Multiple Bids. Bidders may not submit more than one bid in response to this solicitation. Each bid submitted must comply in all aspects with the bid requirements and these instructions.

11. New Equipment and Materials. Unless otherwise indicated in the detailed specifications of this solicitation, all equipment and materials shall be new and under current production for use in the United States.

12. Packaging. All commodities and equipment are to be delivered and packaged strongly and securely according to accepted commercial practices.

13. Prices, Currency. All prices must be in United States currency, (USD).

14. Pricing (Unit and Total Prices). The unit price is to be according to the unit of measurement specified in the solicitation. In the event of mathematical differences between the unit price and extended total, the unit price will prevail.

15. Protests. A bidder may protest the solicitation within seven days after the Notice of Intent to Award is issued. Notice of award will be issued only to those bidders who submitted responses to this solicitation. It will be assumed that all interested parties knew or should have known all the facts surrounding the award.

16. Questions and Clarifications. All questions and requests for clarification regarding this solicitation must be addressed to the Purchasing contact referenced on the cover sheet of this document. The requirements of this solicitation can only be altered by written amendment of the solicitation. Verbal communications from whatever source are of no effect. Questions must be received by the deadline specified on the cover sheet to allow the Purchasing Department to issue any needed amendments in sufficient time before the bid opening date.

17. Review of the Bids. After the bid opening, bids become subject to the State of Michigan public records laws.

Interested parties may request public information and make arrangements to review the bid file by contacting the City Clerk’s Office during normal working hours, between 9:00 a.m. and 5:00 pm., Monday through Friday, excluding holidays.

18. Rejection. The City reserves the right to reject any and all bids in whole or in part. Bid responses will be rejected if:

The bid response is not legible.

The bid response is not completed as requested.

The bid response is faxed to the City.

The bid response is not responsive to the specifications or other requirements of the solicitation.

The bid response is received after the time and date specified.

The bidder was required to be registered as an approved vendor by the deadline for receipt of bids, and failed to do so.

The bidder is determined to be not responsible, in accordance with Section 3 of the City of Taylor, Purchasing

Policy.

20. Signature. The bidder submitting the bid response or that bidder’s duly authorized agent or representative must sign the bid response manually in ink. The name and title of the person signing the bid response must be typed or printed below the signature.

21. Specifications, Brand Name or Equivalent. Unless otherwise indicated in the detailed specifications of this solicitation, the use of a specific brand name or make/model is for illustrative purposes only, and the City will consider equivalent products. If a commodity or service put forth by a bidder is rejected as not being equivalent, the Purchasing Agent will notify the bidder of the rejection.

22. Specifications, Compliance. All bids submitted in response to this Invitation for Bid must comply with the specifications contained herein, and the successful bidder will be held responsible. Noncompliance with specifications is grounds for rejection of the bid response. Bidders who desire to submit commodities or services that deviate from these specifications or have any objections to the specifications stated herein must contact the Purchasing Agent in writing as soon as possible, so the Purchasing Agent can determine whether the specifications need to be amended.

23. Taxes. The City does not pay sales tax or federal excise tax. The federal tax-free transaction number and City sales tax exemption number is 38-6006926. The Purchasing Department will furnish a tax exempt certificate upon request.

24. Withdrawal or changes to a bid response prior to the bid opening date and time. Before the bid opening date and time, the bidder’s authorized representative may withdraw or change a bid response by making a written request to the Purchasing Agent.

25. Withdrawals after the bid opening date and time. After the opening, no changes may be made to the bid response. The bidder may make a written request to withdraw the bid response, subject to approval by the Purchasing Department. Bidders repeatedly withdrawing bids after the opening date may be removed from the City bidders list.

GENERAL CONTRACT TERMS AND CONDITIONS

1. Affirmative Action. The contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all employees without regard to race, color, religion, sex, national origin or physical handicap.

2. Applicable Law and Venue. This contract is governed by and construed in accordance with the laws of the State of Michigan. Any action to enforce this contract must be brought in the District Court of Wayne County, Michigan.

3. Assignments and Subcontracts. The contractor may not assign or otherwise transfer or delegate any right or duty without the City’s express written consent. However, the contractor may enter into subcontracts provided that any such subcontractor acknowledges the binding nature of this contract and incorporates this contract, including any attachments. The contractor is solely responsible for the performance of any subcontractor. The contractor shall not have the authority to contract for or incur obligations on behalf of the City.

4. Binding Contract. The acceptance of a bid response in writing by the Purchasing Department or Entity constitutes a contract between the bidder and the City. Written acceptance from the Purchasing Department or Entity will be in the form of a purchase order, notification of award, or contract. Any oral agreement or arrangement by a bidder with a City employee or Purchasing Department or Entity will have no force or effect unless reduced to writing.

5. Compliance with Laws. The contractor must, in performance of work under this contract, fully comply with all applicable federal, state, or local laws, rules and regulations, including Title VI of the Civil Rights Act of 1964. Any subletting or subcontracting by the contractor subjects subcontractors to the same provision.

6. Compliance with Public Records Law. The contractor understands that, except for disclosures prohibited under state open records laws related to confidentiality, in MCL §Act 442 of 1976 et seq., the City must disclose to the public upon request any records it receives from contractor. The contractor further understands that any records which are obtained or generated by the contractor under this contract, except for records that are confidential under in MCL §Act 442 of 1976 et seq., may, under certain circumstances, be open to the public upon request under the Taylor open records law. The contractor agrees to contact the City immediately upon receiving a request for information under the open records law and to comply with the City’s instructions on how to respond to the request. Bid responses are exempt records until the time and date of the bid opening.

7. Confidentiality. The contractor agrees not to use or disclose any information it receives from the City under this contract that the City has previously identified as confidential or exempt from mandatory public disclosure except as necessary to carry out the purposes of this contract or as authorized in advance by the City. The City agrees not to disclose any information it receives from the contractor that has previously been identified as confidential and which the City determines in its sole discretion is protected from mandatory public disclosure under a specific exception to the State public records law, in MCL §Act 442 of 1976 et seq. The duty of the City and the contractor to maintain confidentiality of information under this section continues beyond the term of this contract, or any extensions or renewals of it.

8. Contract Amendment. After a binding contract has been entered into, no changes (i.e. substitution of product or a price adjustment) may be made, unless prior written approval has been obtained from the Purchasing Department or Entity.

9. Inspection and investigations. The City reserves the right to conduct inspections and investigations related to the bidder and offered commodities or services, including but not limited to the firm, its facility, personnel, qualifications, and the commodities and/or services offered to make determinations regarding compliance with the bid requirements and responsibility of the bidder.

10. Material and Workmanship. All material and workmanship shall be subject to inspection and testing by the City either at: the point of manufacturer, place of storage, or upon receipt.

11. Payment Terms. Payment will normally be made within thirty days after delivery and acceptance of commodities or services under this contract and receipt of a correct invoice. The city issued purchase order number shall be the primary identification number utilized by the city in the tracking of orders and processing of payments. A vendor’s failure to comply with the following two actions could result in a delay of payment. (1) Vendors are required to visibly place the city issued purchase order number on the invoice, (2) Vendors are required to submit the invoice directly to the project manager listed.

12. Termination for lack of funding or authority. This contract shall become null and void, in total or in part, should the

City Council of the City of Taylor fail to appropriate funds for any or all departments, which are committed to the terms of this contract. Any such contract termination shall be at no cost to the City.

13. Termination of Contract

a. Termination without Cause. This contract may be terminated by mutual consent of both parties, or by either party upon 30 days' written notice.

b. Termination for Lack of Funding or Authority. The City may terminate this contract effective upon delivery of written notice to the contractor, or on any later date stated in the notice, under any of the following conditions:

1) If funding from federal, state, county, city, or other sources is not obtained and continued at levels sufficient to allow for purchase of the services or supplies in the indicated quantities or term. The contract may be modified by agreement of the parties in writing to accommodate a reduction in funds.

2) If federal, state or local laws or rules are modified or interpreted in a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract.

3) If any license, permit or certificate required by law or rule, or by the terms of this contract, is for any reason denied, revoked, suspended or not renewed.

Termination of this contract under this subsection is without prejudice to any obligations or liabilities of either party already accrued prior to termination.

c. Termination for Cause. The City by written notice of default to the contractor may terminate the whole or any part of this contract:

1) Fails to begin the work within the time specified in the Contract;

2) Fails to perform the work with sufficient workers and equipment or with sufficient materials to assure the prompt completion of said work;

3) Fails to perform the work in accordance with contract requirements or refuses to remove and replace rejected materials or unacceptable work;

4) Discontinues the work;

5) Fails to resume work which has been discontinued within a reasonable time after notice to do so;

6) Becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency;

7) Allows any final judgement to remain unsatisfied for a period of 10 days;

8) Fails to comply with contract requirements regarding minimum wage payments;

9) Is a party to fraud; or

10) For any other cause whatsoever, fails to carry on the work in an acceptable manner.

d. Termination, Deliveries. If the contract is terminated for any reason, the contractor is responsible for delivery of all commodities and services ordered prior to the termination, unless those orders had been canceled by the Purchasing Department or Entity

SPECIAL TERMS AND CONDITIONS

1. Michigan Inter-Governmental Trade Network (MITN). The City of Taylor utilizes an electronic database for notification of bids and proposal opportunities over $2,000. The system used by the City is the Michigan Inter- Governmental Trade Network (MITN), which is part of the BidNet System.

Vendors interested in providing goods or services to the City are encouraged to register with MITN, which allows for the downloading of bid documents. As a vendor, you can register with the MITN Bid System for free and be sure that you have search access to see all available bids and opportunities.

For a fee, your company can choose to receive Automatic Bid Notifications via email anytime the City of Taylor publishes a bid opportunity that matches your company’s business. Visit the MITN Website for more information.

MITN registration is not required for doing business with the City and is not used to pre-qualify bidders. It is the interested vendor’s responsibility to perform its own due diligence as an approved vendor to be conscious of the ongoing business opportunities with the City

2. Award/Evaluation. All proposals will be evaluated based on the below criteria by the project manager or designee.

The City’s intent is to select the best possible service/product at the lowest economical cost and will be the sole judge of the proposal contents.

The proposed fee for the project Proposer’s demonstrated experience with similar projects The quality and type of product proposed The thoroughness of material submitted, including proposed work plan Estimated installation date Any other considerations deemed pertinent to the City

Award is based on All or None, but City reserves the right to award by line item based on budget.

3. Bid Selection. The bid winner will be selected following the applicable process under Section 4.8.14, Bid Evaluation of the Purchasing Policy.

4. Pre-Qualification: In Compliance with Section 3.4 of the City Purchasing Policy Manual, the requesting department may require the prequalification of vendors for the Formal Bid. The prequalification process may add up to four weeks.

5. Bid Surety, Type of. Each bid response must include a five (5) percent bid surety, either in the form of:

a certified check a bank cashier's check a money order a corporate surety bond from a surety company authorized to do business in the City of Taylor

Each bid response must also include a copy of the original bid bond as well as a self-addressed return envelope. Bid sureties of the non-successful bidders that are in the form of a certified check, bank cashier’s check or a money order will be returned upon determination of award. The bid surety of the successful bidder(s) will be returned upon the receipt of a completed contract and its approval by the City.

6. Performance Bond. Prior to entering into a contract, the contractor shall be required to furnish a performance bond in an amount equal to 100% of the contract that will guarantee compliance with all terms of the bids and contract.

7. Bid Calculation: In the event that the bid is generated based on single unit price, the Bid Bond and Performance

Bond will be defined by the Central Purchasing Department based on historical data.

8. Delivery. The contractor shall deliver commodities and services ordered under this contract as follows:

Delivery must be made within 30 Days (other noted otherwise in the Scope of Work) after the contractor receives an order from the Purchasing Department or entity by issuance of a purchase order or use of a purchasing card.

If delivery requirements cannot be met within the specified time, the bidder must notify the Purchasing Department in writing of the delay and the approximate date delivery may be expected.

9. F.O.B. Point and Freight. Delivery and passage of title under this contract shall be as follows.

Delivery will be F.O.B. Destination to the location specified on the cover page of the solicitation. The freight is to be included in the price of the products. Title will pass to City upon delivery to the specified destination.

10. Descriptive Literature. The bidder’s response must include descriptive literature or detailed manufacturer’s specifications for the specific equipment or commodities being offered. Bidders are instructed to clearly mark the literature information that demonstrates compliance with the specification.

11. Indemnification and Insurance Requirements. Bidders must review the attached Risk Management Exhibit B for indemnification and insurance requirements. The indemnification and insurance provisions are incorporated and made part of this solicitation and the resultant final contract. Objections to any of the provisions of the indemnification and insurance requirements must be made in writing to the attention of the Purchasing Agent by the time and date set for receipt of questions. No alteration of these provisions will be permitted without prior written approval from the Purchasing Department in consultation with the Taylor Risk Management Director. Upon receipt of the Notice of Award, the successful bidder must obtain the required insurance coverage and provide the Purchasing Agent with proof of coverage prior to contract approval. The coverage must be satisfactory to the Purchasing Department, in consultation with Taylor Risk Management. A bidder’s failure to provide evidence of insurance coverage is a material breach and grounds for withdrawal of the award or termination of the contract. Please see ( http://www.cityoftaylor.com/rfp )

12. Pricing. Pricing under this contract shall be as follows:

Firm Fixed. The total bid price is to include all discounts and deductions, and is to be less federal and City taxes, for which exemption certificates will be furnished upon request. Pricing shall be firm for the period of the contract.

13. Purchasing Cards. The Purchasing Department may place orders by issuance of a purchase order or may elect to place an order and make payment using a purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Department or Entity.

14. Record of Sales. The contractor must maintain records of sales under the contract and furnish volume of sales information to the Purchasing Department within thirty (30) days upon written request of the Purchasing Department.

15. Reference Materials. The contractor will be required to furnish and distribute catalogs and price lists to all using entities.

16. Samples. When applicable, samples of items offered in the bid response must be furnished at no cost to the City, including all shipping costs. All samples must be marked to show the bidder's name, the bid number and title, and the bid item number, and must be received by the Purchasing Department or City Department no later than the date and time listed in the Invitation for Bid. After the bid award, bidders may make arrangements for the return of any samples not destroyed in testing. However, the City reserves the right to retain the sample offered by the successful bidder until after delivery of commodities ordered from the contract. Any sample, not claimed by the deadline specified by the Purchasing Department, becomes property of the City.

17. Servicing of the contract. The contractor will be required to furnish not less than two (2) copies of catalogs, replacement data books, and price lists to using department. Also, the contractor will be required to provide qualified sales personnel to periodically visit using entities to provide assistance and guidance connected with contract item usage.

18. Service Representative. The contractor must provide a dedicated service representative to provide support for this contract. The contractor shall provide the name and contact information for the service provider. During the contract period, the contractor shall notify the Purchasing Agent in the event the contractor’s service representative changes.

Name Of Service Representative:

Address Of Service Rep:

City & City & Zip Code

Phone Number:

Toll Free Number:

Fax Number:

E-Mail Address:

EXHIBIT A

INSURANCE REQUIREMENTS

EXHIBIT B

Title VI