Questions_and_Answers_-_FOH_Cardiac_Testing_Services(2015-09-27).pdf

RFP No. 15‐233‐SOL‐00286 Questions and Answers Submitted: September 17, 2015

Number

Question Section Page

Will the government modify this solicitation to provide a 14 day extension for the proposal due date?

Answer: No

Item 8, SF

What is the estimated percentage of appointments for FBI personnel?

Answer: Estimated percentage of FBI appointments is approximately 75%

C.1 4

Will the government please identify the geographic locations required for FBI personnel testing?

Answer: The following cities for FBI and NON FBI and can grow to other cities FBI and NON FBI Cities

City State Anchorage AK

Birmingham AL

Mobile AL

Little Rock AR

Phoenix AZ

Diamond Bar CA

Fresno CA

Long Beach CA

Los Angeles CA

Riverside CA

Sacramento CA

San Diego CA

San Francisco CA

San Jose CA

Denver CO

Washington DC

Jacksonville FL

Miami FL

Orlando FL

Atlanta GA

Honolulu HI

Des Moines IA

Boise ID

Chicago IL

Indianapolis IN

Lexington KY

C.1 4

Louisville KY

New Orleans LA

Boston MA

Baltimore MD

Detroit MI

Minneapolis MN

St. Paul MN

Kansas City MO

St. Louis MO

Jackson MS

Omaha NE

Atlantic City NJ

Newark NJ

Albuquerque NM

Las Vegas NV

Albany NY

Buffalo NY

Hudson Valley area NY

Long Island area NY

New York NY

Syracuse NY

White Plains NY

Akron OH

Cincinnati OH

Cleveland OH

Columbus OH

Oklahoma City OK

Philadelphia PA

Pittsburgh PA

Hato Rey PR

Charleston SC

Columbia SC

Rapid City SD

Knoxville TN

Memphis TN

Nashville TN

Brownsville TX

Dallas TX

El Paso TX

Houston TX

San Antonio TX

Salt Lake City UT

Norfolk VA

Quantico VA

Reston VA

Richmond VA

Seattle WA

Milwaukee WI

NON FBI Cities

City State Fairbanks AK

Santa Ana CA

Van Nuys CA

Hartford CT

Ft. Lauderdale FL

Tampa FL

Concord MA

Greenbelt MD

Springfield MO

Raleigh NC

Research Triangle Park

NC

Edison NJ

Greenport NY

Portland OR

Harrisburg PA

Austin TX

Fort Worth TX

Arlington VA

Pasco WA

Clarksburg WV

Will the vendor have flexibility to make appointments at their own subcontracted facilities that meet FOH requirements or will the contract require the use of specific facilities identified by the government? Answer: The vendor can use subcontract facilities that meet security and contract requirements of the FBI and FOH. FOH may request certain facilities be used due to FOH customer mandate.

C.3 5

The RFP states that all requested cardiac testing services shall be reviewed and validated (signed off) by a Board Certified Cardiologist within the required timeframes. Can the validation be done by a Board Certified Cardiologist at the cardiac testing facility or is the government requesting that the validation be performed by a Board Certified Cardiologist employed by the vendor for an additional layer of validation? Answer: Yes, the validation is expected to be done by a Board Certified Cardiologist at the cardiac testing facility.

C.3 5

The solicitation states that “the Contractor will only be reimbursed for those services specifically listed in the contract and only if it has the cardiologist signature.” Will the government permit the use of electronic signatures for testing done on individuals that are not FBI personnel?

Answer: Yes, using an approved electronic signature format is acceptable.

C.3 5

The solicitation states that “the Contractor will only be reimbursed for those services specifically listed in the contract and only if it has the cardiologist signature.” Will the government permit the use of electronic signatures for testing done on individuals that are not FBI personnel?

Answer: See answer to question number 6.

C.3 5

Paragraph 4 in Section C.3 indicates "the Contractor shall schedule the cardiac testing services within two (2) business days of FOH referral date." Whereas Deliverable 4 within Section F.4 indicates that Cardiac Testing Services "…shall occur within two

(2) business days of the FOH request." Can the Government provide clarification? Answer: The deliverable shall be amended to state the Cardiac Testing Services should be scheduled within 2 business days.

C.3(4) and F.4

6 and 11

Concerning the 2 day appointment requirement: does the government require completion of the testing service 2 days after the FOH request? Answer: See answer to question number 8.

C.3(4) 6

Will the government permit use of electronic systems to facilitate appointment scheduling and billing for FBI personnel if these systems do not contain any personal identifying information or electronic medical records? Answer: Yes, with specific limited information and limited access and with the approval of the FBI.

Must have the ability to purge client data when no longer needed.

C.3(5) 6

When medical provider locations cannot be found within a (25) mile radius and the contractor must seek approval from the COR to utilize a site that does not meet the (25) mile requirement, will the government provide a timeframe requirement for the scheduling of these services? Answer A: A mutually agreed upon deliverable will be determined case by case.

C.3 8

“Under this contract, the Contractor will have access to Contractor proprietary information and other nonpublic information.” Should the statement read: “Under the contract, the Contractor will have access to Government proprietary information….”? Answer: Yes, the solicitation will be amended to read “Under the contract, the Contractor will have access to Government proprietary information….”.

H.3(A) 17

“It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance…” Does the Government intent to calculate federal holidays as business days for purposes of performance measurements? Answer: No

H.5.(c) 20

FAR 52.219‐26 (Small Disadvantaged Business Participation Program‐Incentive) is incorporated into the contract; however the incentive amount has not been designated under this clause.

What is the incentive amount is under this clause? Answer: This clause will be removed.

I.2 27

FAR 52.244‐6, Subcontracts for Commercial Items (Apr 2015) is incorporated in the solicitation. Per FAR 44.403, this clause is to be inserted into solicitations and contracts “other than those for commercial items.” As this is a commercial acquisition, will the Government remove FAR 52.244‐6 as inapplicable? Answer: This clause will be removed.

I.8 34

Concerning the NDA between DHHS and Contractor Employee or Other External Entity: Does the Government intend that every contractor employee accessing sensitive government data within the scope of working on this program sign this NDA? Does the Government intend that all of contractor’s subcontractors including every individual healthcare practitioner performing cardiac testing services sign this NDA? Answer: No, only those requiring FBI clearance according to the solicitation.

J Attachment B

At which locations are tests of FBI personnel currently conducted and at which of the potential additional locations may they be conducted in the future? Answer: Historical and proposed future cities are included in the list in Attachment C. See list in this answer for FBI sites. Refer to question 3.

Can the Government clarify the length of notice the Contractor will have before it is required to furnish cleared physicians and administrative staff for new locations? Answer: NTE 30 days unless specified by the COR.

What level of clearance must these staff attain, and is the clearance processed conducted by the FBI? Answer: It is an FBI Limited Background Investigation and the FBI processes the clearances., see attachment F.

In Attachment D, there are multiple entries of service title under the same city/state listings for multiple locations. Please clarify the duplicate entries. Answer: Use the cities in the Attachment C Pricing Form.

What are the percentage or other numerical thresholds for an offer to achieve the Excellent and Outstanding for the SDB Plan?

See p. 71 Answer: Adjectival ratings will be used.