Accounting_System_Evaluation.xlsx

XLSX spreadsheet 18 KB Posted

Attached to
Behavioral Interventions to Advance Self Sufficiency Next Generation (BIAS) Federal contract opportunity
Solicitation number
15-233-SOL-00189
Issued by
Department of Health and Human Services Program Support Center

About this file

From the source

Attachment Accounting System Evaluation

View the file

Other files for this federal contract opportunity

Other files attached to Behavioral Interventions to Advance Self Sufficiency Next Generation (BIAS), newest first.
File Type Posted
Solicitation_Questions_and_Answers.docx DOCX document
Attachments.pdf PDF
15-233-SOL-00189Solicitation.docx DOCX document
15-233-SOL-00189_SF33.pdf PDF

On GovTribe

Work with this file on GovTribe

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file
Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Narrative

The HHS Acquisition Policy Memorandum 2011-01 specifies that Contracting Officers' (CO) have a pre-award and a post-award responsibility for assessing the adequacy of a contractor's accounting system whenever cost-type, time and materials, and/or labor-hour contracts are contemplated. (The policy states the CO must ensure that the contractor has an adequate accounting system in place prior to entering into such contract.)

Please fill out the attached accounting system evaluation form to assist the CO in assuring the adequacy of your accounting system.

ACCOUNTING SYSTEM EVALUATION
Prospective
Contractor's Name:
Address:
Telephone:
Location of Accounting Records:
Type of Company:
CorporationDivision
SubsidiaryPartnership
ProprietorshipOther(specify)
Year Established
Officers of Company

ACCOUNTING SYSTEM EVALUATION

MARK AN "X" IN THE APPROPRIATE COLUMN (Explain any deficiencies in Narrative Section below.) YES NO N/A

1. IS THE ACCOUNTING SYSTEM IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING
PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES?
2. ACCOUNTING PROVIDES FOR:
a. Proper segregation of direct costs from indirect costs (explain).
b. Identification and accumulation of direct costs by contracts.
c. A logical and consistent method for the allocation of indirect costs to final
cost objectives.
d. Accumulation of costs under general ledger control.
e. A timekeeping system that identifies employee's labor by cost objective.
f. A labor distribution system that charges direct and indirect labor to the
appropriate cost objective.
g. Interim (at least monthly) determination of costs charged to a contract through
routine posting of books of accounts.
h. Exclusion from costs charged to government contracts of amounts which are
not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or
other contract provisions.
i. Identification of costs by contract line item and by units (as if each unit or
line item were a separate contract) if required by the proposed contract.
j. Segregation of preproduction costs from production costs.

3. ACCOUNTING SYSTEM PROVIDES FINANCIAL INFORMATION:

a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21)
or limitation on payments (FAR 52.216-16).
b. Required to support progress payments.
4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A
MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON
ACQUISITIONS?
5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION?
(If no, describe in narrative below which portions are (1) in operation; (2) set up, but not
yet in operation; (3) anticipated; or (4) nonexistent.)
6. HAS THE ACCOUNTING SYSTEM BEEN REVIEWED BY AN AGENCY OF THE FEDERAL GOVERNMENT?
(If yes, provide name of agency, point of contact, and a copy of the report/review.)
7. HAS THE ACCOUNTING SYSTEM BEEN REVIEWED BY AN INDEPENDENT AUDIT AGENCY OR CPA?
(If yes, provide name of agency, point of contact, and a copy of the report/review.)
8. INCLUDE WITH THIS FORM YOUR CHART OF ACCOUNTS/ACCOUNTING MANUAL.

NARRATIVE SECTION

Signature of Certifying Official:
Title:Date:

File details come from the government source that posted it. Updated .