City of Madison Elevator Maintenance Proposal Form A2

This is a pricing proposal form for the City of Madison's elevator maintenance contract (15013-0-2026-BP) covering multiple city agencies and departments. The contract encompasses elevator maintenance services across 47 distinct locations, including facilities managed by Engineering, Housing, Parking, Parks, Senior Center, Streets, Metro, Water Utility, Police, Monona Terrace, and Community Development Authority divisions. Maintenance frequencies vary by location, ranging from quarterly to monthly inspections, with minimum maintenance hours per inspection ranging from 0.5 to 1 hour. The proposal requests bidders to provide pricing for both regular maintenance and 24-hour callback services at specified locations, with some facilities designated as requiring emergency callback availability and others operating on maintenance-only schedules without callback requirements.

The pricing proposal requires bidders to complete Part 1 (advanced prepayment discount percentages for quarterly, semi-annual, and annual billing frequencies), Part 2 (hourly billing rates for mechanics and apprentices across regular time, overtime, callbacks, and Sunday/holiday classifications), and Part 3 (markup percentage for materials and parts not covered under the agreement). Bidders must provide monthly bid prices for each location, which are then multiplied by 12 to calculate yearly totals. The form consolidates all individual location pricing into a monthly total and yearly total across all 47 elevators and equipment units. Notable locations include Truax Park Apartments (12 LULA elevators quoted on a lump sum monthly basis), Monona Terrace (8 elevators), and Villager Mall facilities, with pricing varying based on maintenance frequency and callback service requirements.