15006 Award Recommendation.pdf
PDF 433 KB Posted
- Attached to
- Laboratory Services - Drinking Water Analysis
- Solicitation number
- 15006-0-2026-BG
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a Proposal Award Recommendation document issued by the City of Madison Finance Department for the Madison Water Utility Department regarding Laboratory Services for Drinking Water Analysis (RFP 15006-0-2026-BG). The project solicits laboratory analytical services for the 2026 calendar year to analyze drinking water samples for both regulatory compliance and investigative purposes. The contract will run from execution through December 31, 2026, with the option for up to two annual one-year renewals extending potential coverage through 2028. Three proposals were received from Eurofins Drinking Water and Wastewater Central, LLC.; Northern Lake Service, Inc.; and Pace Analytical Services, LLC. The evaluation panel conducted independent assessments followed by group discussion, with purchasing staff rating the cost section. Eurofins Drinking Water and Wastewater Central, LLC. was selected as the recommended award recipient based on a total evaluation score of 81.3 out of 100, significantly outscoring the competing proposals.
The initial term award amount is $59,289.50, with a total potential award amount of $154,922.73 including all future renewals, based on estimated 2026 sample volumes that may fluctuate depending on actual collection amounts. The evaluation criteria weighted technical capability at 65 percent, cost at 30 percent, and local vendor preference at 5 percent. No proposers qualified for local vendor preference, and the local preference designation did not influence the outcome. Funding is allocated from GL Account 86164300-54675, with current year commitment of $59,290 and next year commitment of $47,460 against available budgets of $60,000 annually. The City reserves the right to terminate the contract without penalty if the Common Council fails to appropriate funds for continuation in any ensuing fiscal year.
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Other files
| File | Type | Posted |
|---|---|---|
| Form A - Price Proposal.xlsx | XLSX spreadsheet | |
| RFP 15006-0-2026-BG.pdf |
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Text version
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Proposal Award Recommendation
Proposal award recommended by:
Department name: Water Utility
Department head name: Krishna Kumar Initials: KK Date: 02/12/2026
Project name: Laboratory Services – Drinking Water Analysis RFP number: 15006-0-2026-BG
Project description:
Madison Water Utility (Madison, WI) is soliciting proposals for laboratory analytical services for the 2026 calendar year. Proposals requested are for the analysis of drinking water including regulatory
(compliance) and investigative (non-compliance) samples.
Contract term:
Initial term: From contract execution through 12/31/2026
Number of potential renewals: Up to two annual one-year renewals
Award amount:
Initial term award amount: $59,289.50
Total potential award amount, including all future renewals*: $154,922.73
The award amount is: ☐ Actual contract amount ☒ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: The award amount is based on the estimated number of samples to be taken in 2026.
This number could be lower or higher depending on the actual sample amounts collected.
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 86164300-54675
Project Account: Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: Enter details regarding budget, contingency information or County Board Resolution number, or enter N/A.
Current year commitment $59,290 Next year commitment* $47,460 mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
Current budget available $60,000 Next year budget available* $60,000
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of proposals received: 3
List Proposers’ names.
Eurofins Drinking Water and Wastewater Central, LLC.
Northern Lake Service, Inc.
Pace Analytical Services, LLC.
Panel members first conducted evaluations of proposals independently based on the pre-established criteria determined by the panel. Then, the panel met to discuss all qualitative and quantitative aspects of the proposals and overall ratings as a group. Purchasing staff rated the cost section of the proposals.
Criteria Weight Eurofins Northern Lake Service, Inc
Pace Analytical Services, LLC
Technical score 65 51.30 39.20 40.50 Cost score 30 30.00 17.35 21.96 Local Vendor Preference 5 0.00 0.00 0.00 Total score 100
81.3
56.6
62.5
Local Vendor Preference
How many proposers qualified for Local Preference? None.
Was the selected proposer qualified for Local Preference? No.
Did Local Preference influence the outcome of this RFP? No.
Final Award of Evaluation Panel: Eurofins Drinking Water and Wastewater Central, LLC.
Additional information (optional): Enter additional information, list attachments to this form or enter N/A.
Purchasing reviewer: Reviewer name. Initials: Date:
Awarded by: Committee or authority name. Signature: Date:
File details come from the government source that posted it. Updated .