2043FY-26-Q-00052 RFQ

COMBINED SYNOPSIS/SOLICIATION

Subscription Database

Introduction/Instructions:

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format prescribed in Federal Acquisition Regulation (FAR) Subpart 12.6, in conjunction with FAR Part 13, Simplified Acquisition Procedures, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested, and a separate written solicitation will not be issued.

The Internal Revenue Service (IRS) Central Withholding Agreement (CWA) Program requires access to a commercially available entertainment industry subscription database solution to support compliance analysis involving nonresident alien (NRA) artists and athletes performing in the United States.

The Government is seeking a commercial subscription database solution equal to Pollstar. The referenced brand name product is provided solely to describe the required level of quality, functionality, integration, and operational capability. Offers of equivalent commercial solutions will be considered if they satisfy the salient operational and functional characteristics identified in the Performance Work Statement

(PWS).

The combined synopsis/solicitation number is 2043FY-26-Q-00052 for the Pollstar Subscription Service.

The solicitation incorporates the provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01, effective March 13, 2026.

Offerors must be actively registered in the System for Award Management (SAM) at https://sam.gov at the time of award. In accordance with FAR 4.1102 and FAR 52.204-7, the Government will verify the apparent successful Offeror's SAM registration prior to award. Failure to maintain an active SAM registration may render an Offeror ineligible for award.

The applicable North American Industry Classification System (NAICS) code is 519290 – Web Search Portals and All Other Information Services, with a corresponding small business size standard of 1,000 employees.

Period of Performance

The period of performance consists of a twelve (12)-month base period and four (4) twelve (12)-month option periods, if exercised by the Government. The anticipated period of performance is September 21, 2026, through September 20, 2031, as follows:

• Base Period: September 21, 2026 – September 20, 2027

• Option Period 1: September 21, 2027 – September 20, 2028

• Option Period 2: September 21, 2028 – September 20, 2029

• Option Period 3: September 21, 2029 – September 20, 2030

• Option Period 4: September 21, 2030 – September 20, 2031

The Government intends to award one Firm-Fixed-Price (FFP) contract. The anticipated award date is August 24, 2026.

To be eligible for award, the apparent successful Offeror must be actively registered in the System for Award Management (SAM) at https://sam.gov at the time of award, in accordance with FAR 4.1102 and FAR 52.204-7, System for Award Management.

https://sam.gov/ https://sam.gov/

Quotes shall be submitted electronically to:

Joyce D. Derry Contracting Officer Joyce.D.Derry@irs.gov

Quote Due Date and Time:

Quotes are due no later than August 3, 2026, at 10:00 a.m. Eastern Time (ET).

Questions Regarding the Solicitation:

Questions regarding this solicitation shall be submitted electronically to the Contracting Officer at the email address above no later than July 30, 2026, at 4:00 p.m. Eastern Time (ET).

Quotes received after the closing date and time specified in this solicitation may be considered late and may not be evaluated for award.

THE QUOTATION MUST ADHERE TO ALL THE SPECIFICATIONS LISTED IN THE LINE-ITEM

TABLE BELOW.

Line-Item Table

Item No. PSC Item Description QTY

Unit of

Issue

Unit Price

Total Value

0001 D317

Base Year – Commercial Entertainment Industry Subscription Database (Brand Name or Equal to Pollstar Ultimate). The Contractor shall provide one

(1) commercial subscription database solution that meets the requirements and salient characteristics identified in the Performance Work Statement

(PWS).

Period of Performance:

September 21, 2026 – September 20, 2027.

1 EA

1001 D317

Option Year One (1) – Commercial Entertainment Industry Subscription Database (Brand Name or Equal to Pollstar Ultimate). The Contractor shall provide one (1) commercial subscription database solution that meets the requirements and salient operational and functional characteristics identified in the Performance Work Statement (PWS).

September 21, 2027 – September 20, 2028.

2001 D317 Option Year Two (2) – Commercial Entertainment Industry Subscription Database (Brand Name or

EA

mailto:Joyce.D.Derry@irs.gov

Equal to Pollstar Ultimate). The Contractor shall provide one (1) commercial subscription database solution that meets the requirements and salient operational and functional characteristics identified in the Performance Work Statement (PWS).

Period of Performance:

September 21, 2028 – September 20, 2029.

3001 D317

Option Year Three (3) – Commercial Entertainment Industry Subscription Database (Brand Name or Equal to Pollstar Ultimate). The Contractor shall provide one (1) commercial subscription database solution that meets the requirements and salient operational and functional characteristics identified in the Performance Work Statement (PWS).

Period of Performance:

September 21, 2029 – September 20, 2030.

1 EA

4001 D317

Option Year Four (4) – Commercial Entertainment Industry Subscription Database (Brand Name or Equal to Pollstar Ultimate). The Contractor shall provide one (1) commercial subscription database solution that meets the requirements and salient operational and functional characteristics identified in the Performance Work Statement (PWS).

September 21, 2030 – September 20, 2031.

Evaluation:

The Contracting Officer anticipates a firm-fixed price (FFP) order. Award will be made to the responsible Offeror whose quotation is technically acceptable and offers the lowest evaluated price.

In addition, the Contractor shall complete and submit the information requested in the additional requirements section as well as the mandatory provisions and clauses with their price quote.

Additional Requirement Requested to be Completed with Price Quote:

• Notice and Consent to Disclose and Use of Taxpayer Return Information (May 2018)

• Electronic Invoicing and Payment Requirements for the Invoice Processing Platform (IPP) (Jul

2019)

ADDITIONAL REQUIREMENTS

Notice and Consent to Disclose and Use of Taxpayer Return Information

(a) Definitions. As used in this provision-

"Authorized representative(s) of the offeror" means the person(s) identified to the Internal Revenue Service (IRS) within the consent to disclose by the offeror as authorized to represent the offeror in disclosure matters pertaining to the offer.

"Delinquent Federal tax liability" means any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

"Tax check" means an IRS process that accesses and uses taxpayer return information to support the Government's determination of an offeror's eligibility to receive an award, including but not limited to implementation of the statutory prohibition of making an award to corporations that have an unpaid Federal tax liability (see FAR 9.104-5(b)).

(b) Notice. Pursuant to 26 U.S.C. 6103(a) taxpayer return information, with few exceptions, is confidential.

Under the authority of 26 U.S.C. 6103(h)(1), officers and employees of the Department of the Treasury, including the IRS, may have access to taxpayer return information as necessary for purposes of tax administration. The Department of the Treasury has determined that an IRS contractor's compliance with the tax laws is a tax administration matter and that the access to and use of taxpayer return information is needed for determining an offeror's eligibility to receive an award, including but not limited to implementation of the statutory prohibition of making an award to corporations that have an unpaid Federal tax liability (see FAR 9.104-5).

(1) The performance of a tax check is one means that will be used for determining an offeror's eligibility to receive an award in response to this solicitation (see FAR 9.104). As a result, the offeror may want to take steps to confirm it does not have a delinquent Federal tax liability prior to submission of its response to this solicitation. If the offeror recently settled a delinquent Federal tax liability, the offeror may want to take steps to obtain information in order to demonstrate the offeror's responsibility to the contracting officer (see FAR 9.104-5).

(c) The offeror shall execute the consent to disclosure provided in paragraph (d) of this provision and include it with the submission of its offer. The consent to disclosure shall be signed by an authorized person as required and defined in 26 U.S.C. 6103(c) and 26 CFR 301.6103(c)-1(e)(4).

(d) Consent to disclosure. I hereby consent to the disclosure of taxpayer return information (as defined in 26 U.S.C. 6103(b)(2)) as follows:

The Department of the Treasury, Internal Revenue Service, may disclose the results of the tax check conducted in connection with the offeror's response to this solicitation, including taxpayer return information as necessary to resolve any matters pertaining to the results of the tax check, to the authorized representatives of _______________ on this offer.

I am aware that in the absence of this authorization, the taxpayer return information of _________________ is confidential and may not be disclosed, which subsequently may remove the offer from eligibility to receive an award under this solicitation.

I consent to disclosure of taxpayer return information to the following person(s):

I certify that I have the authority to execute this consent on behalf of:

Offeror Name: ______________________________________ Offeror Taxpayer Identification Number: __________________ Offeror Address: _____________________________________

Name of Individual Executing Consent: ___________________ Title of Individual Executing Consent: _____________________ Signature: __________________________________________ Date: ______________________________________________

Electronic Invoicing and Payment Requirements for the Invoice Processing Platform (IPP)

(a) Definitions:

"Short payment" as used in this clause means the partial payment of an invoice for goods/services rendered at the time of payment when the invoice includes additional goods/services that have not yet been provided/rendered.

“Short payment” example: The contract requires the delivery of a set number of items, with the price, delivery location, and delivery due date also specified. The vendor delivers 50% of the items as specified but invoices for 100% of the items. Before implementation of the IPP, the IRS would have paid the vendor for the items delivered and instructed the vendor to re-invoice the IRS when the balances of the items were delivered. In other words, the IRS would "short pay" the invoice since the IRS did not remit payment for the full invoice amount. With implementation of the IPP, the IRS can no longer do this because the IRS cannot accept an electronic invoice that includes items not yet received. The IRS will reject the invoice. The vendor needs to submit an invoice for only the items received by the IRS (in this case, 50%), and, if these items meet all other contract terms and conditions, the IRS will pay the invoiced amount. The vendor submits subsequent invoice(s) for items as they are delivered and accepted.

1. The Invoice Processing Platform (IPP) is a secure Web-based electronic invoicing and payment information service available to all Federal agencies and their suppliers. Effective October 1, 2012, invoicing for payment through the IPP will be mandatory for all new contract awards. Additional information regarding the IPP may be found at the IPP website address https://www.ipp.gov. Contractors must complete the contractor point of contact information below and submit it with their proposal submissions. Contractors may contact the IPP Helpdesk for assistance via e-mail at ippgroup@stls.frb.org or via phone at (866) 973-3131. Once a contract award has been made, the contractor will be contacted by the IPP via e-mail to set-up an account. It will be necessary for contractors to login to their IPP accounts every 90 days to keep their IPP accounts active.

2. Contractor Point of Contact Information Contractor Name:___________________________________________________ Contractor IPP Point of Contact Name:__________________________________ Contractor Phone Number:____________________________________________ Contractor E-mail Address: ___________________________________________

3. Electronic Invoicing and Payment Requirements

Vendor invoices submitted electronically through the IPP should be in the proper format and contain the information required for payment processing. To be approved for payment, a “proper invoice” must list the items specified in FAR 52.232-25 (a)(3)(i) through (a)(3)(x), or in http://www.ipp.gov/ mailto:at%20ippgroup@stls.frb.org mailto:at%20ippgroup@stls.frb.org the case of a Commercial Item Contract, the items included in 52.212-4(g)(1)(i) through (g)(1)(x).

If the vendor is offering a discount via the IPP, the discount must be reflected on the invoice. The vendor will select 'Create Invoice'. The IPP system will default to ‘Net 30 Prompt Pay’ under the Payment Terms dropdown box. The vendor will select from 54 different discount options for the invoice that is being created. If the vendor chooses to offer a discount on the invoice screen, the information will interface to the payment system for processing. Discounts that are offered on attachments rather than the invoice itself cannot be accepted.

Under this contract, the following documents are required to be submitted as an attachment to the invoice (Contracting Officer fills in additional documentation that must be furnished by the contractor (e.g., timesheet)).

Please do not submit into IPP any documentation/attachments that conflict with what is stated on the invoice:

Payment and Invoice Questions

For payment and invoice questions, contact the Ancillary Systems at (304) 254-3372 or via e-mail at cfo.fm.ipp.customer.support@irs.gov.

4. Waiver If the Contractor is unable to use the IPP for submitting payment requests starting on October 1, 2012, then a waiver form must be completed and submitted with the contractor’s proposal submission for review and approval by the Contracting Officer based on one of the conditions listed in the waiver. The vendor will be notified prior to award as to whether their request for waiver has been approved or denied. If the waiver is granted, then a copy of the waiver must be submitted with each paper invoice that the vendor submits to the payment office or the invoice will be returned.

• Short Payment

Short payment on vendor submitted invoices will no longer be processed or paid. If any portion of the invoice does not meet the requirements for a proper invoice, the entire invoice shall be rejected and returned to the vendor unpaid.

IRS Invoice Processing Platform (IPP) Waiver Form

The IRS invoicing and payment requirements clause (IR1052.232-9000) requires that all invoices under awards made (or effective) on or after October 1, 2012, be submitted electronically via the IPP unless a waiver is requested and granted. If the Contractor is unable to submit its invoice through the IPP, the Contractor shall complete this waiver form indicating the reason for the waiver request by selecting the appropriate box below and providing a narrative summarizing in detail the circumstances requiring a waiver.

For a solicitation, submit the waiver form with the proposal submission. For a modification that incorporates the IPP clause into an existing contract, submit the waiver form with the modification. The CO will notify the vendor via e-mail or another appropriate means of communication prior to award as to whether their waiver has been approved or denied. If the waiver is granted, then a copy of the approved waiver must be submitted with each invoice that the vendor submits to the payment office or the invoice will be returned.

Reason for requesting a waiver of the requirement to submit an electronic invoice via the IPP:

• Submission of invoices through IPP would impose a hardship on an individual (includes employees and sole proprietors) due to either a physical or mental disability; a geographic, mailto:cfo.fm.ipp.customer.support@irs.gov language, or literacy barrier; or an undue financial burden. The requirement to submit invoices through the IPP is automatically waived for all individuals who do not have payment capability using ACH with a U.S. financial institution.

• The political, financial or communications infrastructure where the place of business is located does not support access to the IPP for submitting invoices electronically.

• The contractor is located within an area designated by the President of the United States or an authorized agency administration as a disaster area. (Please identify area/location.)

• The submission of invoices electronically may pose a threat to national security, the life or physical safety of an individual may be endangered, or a law enforcement action may be compromised.

• The agency does not expect to receive more than one invoice from the same contractor within a one-year period. i.e., the invoice submission is non- recurring.

• The contractor customarily submits a high volume of invoices on a regular basis via file format, not currently supported by the IPP (i.e., uses a file format other than XML or CSV) and the high volume of invoices would cause a significant burden to the contractor if submitted through the IPP individually. If utilizing this exception, please identify the file formats supported by your invoicing system so that the IPP may consider implementing the requested file format at a later date. File format(s) used:

• Other - Please explain:

Attach a separate sheet of paper with a summary narrative substantiating the circumstances for the waiver exception selected from above (1 through 7).

Waiver Submitted By:

Contractor Name: __________________________________ Name of Person Submitting Request for Waiver: _______________________________________ Title Signature of Person Submitting Request for Waiver: __________________________________ E-mail Address Phone No.

Contract/Order No. Date Submitted

Waiver Approved By:

Contracting Officer’s Name Printed: __________________________________________________

Contracting Officer’s Signature Date

Organizational Conflicts of Interest

(a) Purpose: The purpose of this clause is (1) to ensure that the contractor is not biased because of conflicting roles in financial, contractual, organizational, or other interests which relate to the work to be performed under this contract, and (2) to ensure the contractor does not obtain any unfair competitive advantage over other parties as a result of its work under this contract.

(b) Scope: The restrictions described herein shall apply to performance or participation by the contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as the "contractor") in any activities related to this contract.

The term contractor includes the prime contractor, subcontractors, mentors, joint ventures, consultants, or any others acting in a similar capacity.

(c) Reporting: The contractor shall immediately report to the CO any conflicts or potential conflicts that arise during the performance of work under this contract, including those that may surface at the subcontract level. Once reported, the CO may terminate the contract for convenience if such an action is in the best interest of the Government. However, should there be any misrepresentation of facts in reporting an OCI or a potential OCI, at the prime or subcontract level, or a complete failure to report such, the CO may impose the remedies provided in subparagraph (f) of this clause.

(d) Restrictions: (The CO shall list appropriate restrictions for the particular acquisition. Listed below are three sample restrictions.)

(1) The contractor shall not be eligible to participate in Internal Revenue Service contracts, subcontracts, or proposals which stem directly from the contractor's performance of work under this contract, for a period of years after the completion of this contract.

(2) The contractor shall not perform any advisory or assistance services work under this contract for a period of years, unless directed to do so by the CO, if the contractor has been or is substantially involved in the developing or marketing of its products or services or the products or services of another firm.

(3) If, under this contract, the contractor prepares a statement of work or specifications to be used in competitive acquisitions, the contractor shall be ineligible to perform or participate, in any capacity, in any acquisition which is based on said statement of work or specification for a period of years.

(e) Subcontracts: The contractor shall include a clause, substantially similar to this clause, including this subparagraph, in all subcontracts (including purchase/delivery orders), teaming arrangements, and/or other agreements calling for the performance of work related to this contract unless exempted in writing by the CO.

(f) Remedies: For breach of any of the above restrictions or for nondisclosure or misrepresentation of any facts required to be disclosed concerning this contract, including the existence of an actual or potential organizational conflict at the time of or after award, the IRS may terminate the contract for default, disqualify the contractor from subsequent related efforts, and pursue such other administrative remedies as may be permitted by law or other terms and conditions of this contract.

Mandatory IRS Security & Privacy Training for Information Systems, Information Protection and Facilities Physical Access

The Federal Information Security Modernization Act of 2014 (FISMA) requires each federal agency to provide periodic information security and privacy awareness training to all contractors/subcontractors involved in the management, use, or operation of Federal information and information systems. In addition, contractor/subcontractor personnel are subject to the Taxpayer Browsing Protection Act of 1997, which prohibits willful unauthorized inspection of returns and return information as defined in IRC 6103(b)(2) and details that any violation of the Act could result in civil and criminal penalties under IRC sections 7213, 7213A, and 7431. Contractor/subcontractor personnel are subject to the Privacy Act of 1974 (5 U.S.C. 552a; Pub. L. No. 93-579), December 1974. Contractor/subcontractor personnel are bound by the Records Management by Federal Agencies (44 U.S.C. Chapter 31) regarding the care and retention of federal records.

1. The contractor must ensure all new contractor/subcontractor personnel complete all assigned briefings which are based on the responses provided on the Risk Assessment Checklist Form 14606. These responses pertaining to access to any IRS system, including basic LAN, email, and internet; access to any Sensitive but Unclassified (SBU) data; and access to any IRS facility. Since new contractor/subcontractor personnel will not have access to the IRS training system, the COR shall provide softcopy versions of each briefing.

i. Exception: Contractor personnel (including subcontractors) performing under IRS contracts with Nonprofit Agencies Employing People Who Are Blind or Severely Disabled (as described in FAR Subpart 8.7) are exempted from the aforementioned briefing requirements, unless the contractor requests access to the training, or there is a compelling justification for requiring the training that is approved by the Contracting Officer (CO). An example of this would be in an instance where visually impaired personnel is assigned to perform systems development and has potential staff-like access to IRS information.

ii. Contractor/subcontractor personnel working with IRS information at contractor-controlled facilities with no access to the IRS network will be subject to all mandatory briefing excepting the Facilities Management Physical Security briefing as outlined in Publication 4812.

iii. Service Personnel: Inadvertent Sensitive Information Access Training Contractor personnel performing: (i) janitorial and cleaning services (daylight operations), (ii) building maintenance, or (iii) other maintenance and repair and need staff-like access to IRS facilities are required to complete Inadvertent Access to Sensitive Information (SBU) Access training.

iv. Service Personnel Security and Privacy Awareness Training: Contractor personnel providing services in the following categories are required to complete FMSS Physical Security Training:

• Medical;

• Cafeteria;

• Landscaping;

• Janitorial and cleaning (daylight operations);

• Building maintenance; or

• Other maintenance and repair

2. In combination these mandatory briefings are known as IRS Security Awareness Training (SAT). The topics covered are: Cybersecurity Awareness, Privacy Information Protection and Disclosure, Unauthorized Access to Taxpayer Data, Records Management, Inadvertent Sensitive Information Access, Insider Threat, and/or Facilities Physical Security. The completion of the assigned mandatory briefings constitutes the completion of the Security Orientation.

3. The SAT must be completed by contractor/subcontractor personnel within 5 business days of successful resolution of the suitability and eligibility for staff-like access as outlined in IR1052.204-9000 Submission of Security Forms and Related Materials and before being granted access to SBU data. The date listed on the memo provided by IRS Personnel Security shall be used as the commencement date.

i. Note: To be authorized, all personnel must complete required training (IRS annual and role-based privacy, information protection, and disclosure training requirements, Unauthorized Access [UNAX] awareness briefings, records management briefings, and all other specialized privacy training) and background investigations before given access to SBU data (including PII and tax information). [OMB A- 130]

4. Training completion process:

The contractor must submit confirmation of completed SAT mandatory briefings for each contractor/subcontractor personnel by either:

i. Using Form 14616 signed and dated by the individual and authorized contractor management entity and returned to the COR. This option is used for new contractor/subcontractor personnel and any that do not have an IRS network account.

ii. Using the IRS training system which is available to all contractors with IRS network accounts

5. Annual Training. For contracts/orders/agreement exceeding one year in length, either on a multiyear or multiple year basis, the contractor must ensure that personnel complete assigned SAT mandatory briefings annually no later than October 31st of the current calendar year. The contractor must submit confirmation of completed annual SAT on all personnel unable to complete the briefings in the IRS training systems by submitting completed Form 14616 assigned to this contract/order/agreement, via email, to the COR, upon completion.

6. Contractor’s failure to comply with IRS privacy and security policy (to include completion and certification of SAT requirements within the timeframe specified) may be subject to suspension, revocation, or termination (temporarily or permanently) of staff-like access to IRS IT systems and facilities.

7. Flow down of clauses. The contractor shall include and flow down, in its subcontracts (or arrangements or outsourced service agreements) that entails staff-like access to SBU information by a subcontractor, at any tier, the same Federal Acquisition Regulation (FAR) and local privacy and security or safeguard clauses or provisions for protecting SBU information or information systems that apply to and are incorporated in its prime contract with IRS.

PERFORMANCE WORK STATEMENT

INTRODUCTION/OVERVIEW

The Internal Revenue Service (IRS) Central Withholding Agreement (CWA) Program requires access to a commercially available entertainment industry subscription database to support compliance analysis involving nonresident alien (NRA) artists and athletes performing in the United States.

The Government seeks a commercial subscription database solution that provides comprehensive entertainment industry information and analytical capabilities necessary to support the administration of the CWA Program. The subscription shall provide reliable, current, and historical data to assist IRS personnel in evaluating performance activity, venues, tour schedules, box office information, and other entertainment industry data relevant to tax compliance.

The Government intends to acquire a commercial subscription database that meets the salient characteristics identified in this Performance Work Statement (PWS). The referenced brand name product is provided solely to describe the level of quality, functionality, integration, and operational capability required by the Government. In accordance with FAR 11.104, equivalent commercial products will be considered if they satisfy all of the salient operational and functional characteristics identified in this PWS.

BACKGROUND

The Internal Revenue Service (IRS) Central Withholding Agreement (CWA) Program administers agreements with nonresident alien (NRA) artists and athletes performing in the United States to support compliance with U.S. tax withholding and reporting requirements. As part of this mission, CWA personnel conduct research and analysis to verify performance activity, identify withholding agents, and assess potential U.S.-source income subject to withholding.

CWA staff rely on accurate historical, current, and projected entertainment industry data to evaluate CWA applications and support compliance analysis involving NRA performers, promoters, venues, and withholding agents. Timely access to reliable commercial data is essential to validate performance schedules, identify business relationships, estimate revenue exposure, and support tax compliance determinations.

Historically, analysts obtained information from multiple public and commercial sources to compile the data necessary to perform these analyses. This approach required significant manual research, increased administrative workload, and presented challenges in ensuring the completeness, timeliness, and consistency of the information collected.

Market research determined that commercially available subscription databases provide integrated entertainment industry information that significantly improves research efficiency by consolidating relevant data into a single platform. These solutions reduce manual data collection, improve the timeliness and reliability of available information, and support more efficient and consistent compliance analysis.

Due to increased workload demands and limited staffing resources, the CWA Program requires a centralized, commercially available entertainment industry subscription database that provides comprehensive, current, and historical data necessary to support timely compliance analysis, improve operational efficiency, and reduce the administrative burden associated with manual research processes.

DESCRIPTION OF SERVICES

The Contractor shall provide a commercially available, web-based entertainment industry subscription database solution equivalent in capability to Pollstar that delivers comprehensive entertainment industry data and analytical functionality to support IRS compliance activities.

Equivalent commercial solutions will be considered if they satisfy the Government’s salient operational and functional characteristics identified in this PWS.

The Contractor shall provide the following capabilities:

1. Performance Data: Search and filter by artist, date, and location to identify historical and upcoming performances and tours, with data coverage dating back to at least 2015 and continuously updated to include the latest available tour and performance data.

2. Box Office Reporting: Generate commercially available customizable reports containing ticket sales, gross revenue, and attendance data updated regularly and consistent with commercial availability.

3. Industry Directory: Provide access to a searchable entertainment industry directory (“route book”) with filtering by location and radius, including booking agents, promoters, venues, and related industry contacts.

4. Industry News: Provide regularly updated online news covering touring activity, entertainment industry developments, and business transactions.

5. Trend Analysis: Provide commercially available analytical tools and reporting capabilities that identify trends in touring, regional performance activity, and industry patterns.

6. Data Export: Allow users to export reports and datasets in standard formats compatible with Microsoft Office applications for further Government analysis.

7. Integrated Platform: Provide commercially available integrated access to performance data, box office reporting, industry contacts, and reporting tools within a unified commercial platform.

8. Access: Provide full access to all database features included in the subscription level offered to commercial customers without functional limitations.

The Contractor shall provide a commercially available, web-based entertainment industry subscription database solution equivalent in capability to Pollstar that delivers comprehensive entertainment industry data and analytical functionality to support IRS compliance activities.

Equivalent commercial solutions will be considered if they satisfy the Government’s salient operational and functional characteristics identified in this PWS.

C.3.1 SALIENT FUNCTIONAL CHARACTERISTICS

To be considered acceptable for award, the proposed commercial subscription database solution shall provide the following salient characteristics, which represent the Government's minimum operational and functional requirements:

1. Provide historical and current touring and performance data with coverage dating back to at least calendar year 2015 and updated regularly to include the latest commercially available tour and performance information.

2. Provide integrated box office reporting, including commercially available ticket sales, attendance metrics, and gross revenue information.

3. Provide a searchable entertainment industry directory containing information on booking agents, promoters, venues, talent agencies, management companies, and other relevant industry contacts.

4. Provide advanced search, filtering, and analytical capabilities that enable users to identify trends, compare historical and current performance activity, and conduct targeted research.

5. Provide reporting capabilities that allow users to generate, customize, and export reports and datasets in standard commercial file formats compatible with Microsoft Office applications.

6. Provide regularly updated entertainment industry news and reporting related to touring activity, venues, artists, and other industry developments.

7. Integrate performance data, box office information, industry contacts, analytical tools, and reporting capabilities within a single web-based commercial platform.

8. Provide continuous web-based access to the subscription service, except during scheduled maintenance or service interruptions communicated by the Contractor.

9. Be user-friendly and suitable for use by Government personnel without requiring specialized technical expertise or programming knowledge.

10. Include commercially available customer support, user documentation, and training resources consistent with those provided to the Contractor's commercial customers.

C.3.2 EQUAL PRODUCT SUBMISSION REQUIREMENTS

Offerors proposing products other than the referenced brand name product shall clearly demonstrate how the proposed commercial solution satisfies each of the salient operational and functional characteristics identified in this Performance Work Statement (PWS). The burden of proving equivalency rests with the Offeror.

To support the Government's evaluation, Offerors shall provide sufficient technical information describing the proposed product's capabilities. Supporting documentation may include commercial literature, product specifications, technical documentation, user guides, screenshots, or other information necessary to demonstrate compliance with the salient characteristics.

The Government reserves the right to evaluate any information submitted by the Offeror and may, at its discretion, request additional information, conduct product demonstrations, review trial access, or evaluate other commercially available information to determine whether the proposed product is functionally equivalent to the referenced brand name product.

Failure to clearly demonstrate that the proposed product satisfies all of the salient operational and functional characteristics identified in this PWS may result in the proposal being determined technically unacceptable.

REQUIRED DATA

The Contractor shall provide authorized Government users with access to all data, tools, reports, and functionality included in the commercial subscription level purchased by the Government.

At a minimum, the subscription service shall:

• Allow authorized users to save searches, reports, and datasets within the commercial platform, where such functionality is commercially available.

• Provide consistent and commercially supported data export capabilities in standard file formats compatible with Microsoft Office applications (e.g., Excel, Word, and PDF).

• Provide data that is current, accurate, and complete in accordance with the Contractor's commercially available quality assurance and data management practices.

• Provide integrated access to entertainment industry performance information, box office reporting, industry contacts, news, and analytical tools through a unified web-based platform.

• Support efficient research, reporting, and data analysis through an intuitive user interface suitable for Government personnel without requiring specialized technical expertise.

• Provide user account management and authentication consistent with the Contractor's standard commercial subscription offering.

• Maintain the confidentiality of Government user account information in accordance with the Contractor's standard commercial security practices.

PERFORMANCE STANDARD – REQUIRED DATA

The Contractor shall meet the following minimum performance standards throughout the period of performance:

Performance Objective Performance Standard

Data Currency Subscription data shall be updated at the same frequency as provided to the Contractor's commercial customers for the subscription level purchased by the Government.

System Availability

The subscription service shall maintain at least 99 percent availability, excluding scheduled maintenance or outages beyond the Contractor's reasonable control.

System Performance

Under normal operating conditions, searches, data queries, and report generation shall respond within a commercially reasonable timeframe consistent with the

Performance Objective Performance Standard

Contractor's standard commercial service levels.

Data Export Reports and datasets shall be exportable in standard commercial file formats (e.g., Excel, Word, or PDF) and retain formatting and usability upon export.

Data Integrity Data provided through the subscription service shall be complete and consistent with the Contractor's commercially available data sources and quality assurance processes.

User Access Authorized Government users shall have uninterrupted access to the subscription features included in the purchased subscription level, except during scheduled maintenance or approved service interruptions.

INFORMATION ACCESS

The Contractor shall provide secure, web-based access to the subscription database through commercially available authentication methods, including username and password.

The subscription service shall:

• Be accessible via the internet twenty-four (24) hours per day, seven (7) days per week, except during scheduled maintenance or service interruptions.

• Be compatible with current, commercially supported versions of Microsoft Windows and standard web browsers.

• Permit export of reports and datasets in standard commercial file formats compatible with Microsoft Excel, Word, and PDF. If commercially supported by the Contractor, export to Microsoft Access may also be provided.

• Comply with Section 508 of the Rehabilitation Act, as applicable to the commercial product.

• Operate through standard web browsers without requiring installation of specialized Government software.

• Provide an intuitive interface suitable for Government personnel without requiring specialized technical expertise.

PERFORMANCE STANDARD – INFORMATION ACCESS

Performance Objective Standard

System Compatibility

Compatible with currently supported Microsoft Windows operating systems and standard web browsers.

Microsoft Office Compatibility Export files compatible with Microsoft Excel, Word, and PDF.

Section 508 Meet applicable Section 508 accessibility requirements.

Authentication Authorized users authenticate using commercial account credentials.

User Account Management

Government-designated administrator may request creation or removal of authorized users. Website access is by use of ID and password. Account issuance is restricted to the IRS POC.

C.6. HELP/SUPPORT IN USE OF DATABASE

The Contractor shall provide commercially available customer support throughout the period of performance, including:

• Help desk support during standard business hours, Monday through Friday excluding Federal holidays

• Response to user inquiries within one (1) business day.

• Resolution or status updates within two (2) business days. Support services shall include assistance with:

• System access and authentication

• Account Setup

• Technical troubleshooting

• Data interpretation

• Report generation assistance

• Export functionality

• General system functionality and troubleshooting

C.7. DATABASE TRAINING UPON REQUEST

The Contractor shall provide commercially available training and onboarding support for authorized Government users upon request.

Training support shall include:

• Initial onboarding training through virtual, recorded, or instructor-led sessions

• Additional commercially available training resources upon Government request

• User guides, training materials, and instructional documentation

• Instruction regarding search functionality, reporting capability, export capability, and analytical tools

AUTHORIZED USERS

The Government anticipates approximately five (5) authorized users during the period of performance..

The IRS Point-of-Contact are TBD. The IRS Contracting Officer Representative is TBD.

PERIOD OF PERFORMANCE

The estimated period of performance for services under this contract requirement will be:

Base Year Period: 21 September 2026 – 20 September 2027 Option Year 1 Period: 21 September 2027 – 20 September 2028 Option Year 2 Period: 21 September 2028 – 20 September 2029 Option Year 3 Period: 21 September 2029 – 20 September 2030 Option Year 4 Period: 21 September 2030 – 20 September 2031

The vendor will be ready to commence work under the contract after receipt of contract award of the Base Year Period.

QUALITY ASSURANCE

The Government will monitor Contractor performance against the performance standards identified in this

PWS.

The Government may evaluate system functionality, reporting capability, export capability, accessibility, and operational usability throughout the period of performance to ensure continued compliance with the PWS requirements and salient functional characteristics.

Failure to meet required performance standards may result in corrective action, service remediation, performance documentation, or other remedies as determined appropriate by the Contracting Officer.

The Government's quality assurance activities do not relieve the Contractor of responsibility for meeting contract requirements.

DEMONSTRATION OF FUNCTIONAL CAPABILITY

As part of the technical evaluation, the Government may require Offerors proposing equal products to provide a product demonstration or temporary evaluation access using representative operational scenarios relevant to the CWA program mission.

Demonstrations may include:

• Historical performance searches

• Box office reporting exercises

• Industry contact searches

• Trend analysis functionality

• Report export capability

• General workflow usability for non-technical Government users

Demonstrations may be required to validate whether proposed equal products satisfy the salient functional characteristics identified in this PWS.

DELIVERY

The Contractor shall provide all subscription credentials and user access no later than the first day of the Period of Performance.

INVOICES

Contract Number must be on all future invoices. Invoices must be submitted annually in advance through the Invoice Processing Platform (IPP).

Duplicate Copy of electronic Invoices will be delivered to:

TBD

CONTRACTING OFFICER REPRESENTATIVE (COR)

CONTRACT ADMINISTRATION INFORMATION

TBD, CONTRACTING OFFICER REPRESENTATIVE (COR)

Phone:

Email:

GOVERNMENT FURNISHED PROPERTY

N/A. There will be no Government furnished property provided under this contract requirement.

SECURITY REQUIREMENTS

The Contractor shall not receive, process, store, or transmit IRS taxpayer information under this contract.

Government users will access commercially available information through the Contractor's web-based subscription service. No Government Furnished Information (GFI) or Government Furnished Equipment (GFE) will be provided under this contract.

Provisions Incorporated by Reference:

52.204-7 System for Award Management—Registration (Oct 2025) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.219-4 Notice of Price Evaluation preference for HUBZone Small Business Concerns (Oct 2025)

Full Text Provisions:

52.209-12 Certification Regarding Tax Matters.

Certification Regarding Tax Matters (Oct 2025)

(a) This provision implements section 523 of Division B of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts.

(b) If the Offeror is proposing a total contract price that will exceed $7 million (including options), the Offeror shall certify that, to the best of its knowledge and belief, it

(1) Has □ filed all Federal tax returns required during the three years preceding the certification;

(2) Has not □ been convicted of a criminal offense under the Internal Revenue Code of 1986; and

(3) Has not □, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

(End of provision)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications.

Security Prohibitions and Exclusions Representations and Certifications (Deviation Date)

1. (a) Definitions. As used in this provision-—

2. Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

3. Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

4. Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

5. Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

6. Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in…