15-348_IFB_Rebid__2.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY EDMUND G. BROWN JR., G o ve r n o r

DEPARTMENT OF MOTOR VEHICLES

AMINISTRATIVE SERVICES DIVISION, MS E112

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hearing impaired from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 7/2013) DMVWeb A Public Service Agency

15-348

REBID #2

INVITATION FOR BID

Notice to Prospective Bidders

January 19, 2016

You are invited to review and respond to this Invitation for Bid (IFB) entitled 15-348 – Cabling and Electrical Services for Specific DMV Field Offices in the Northern California Region II. This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov or http://www.dgs.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The Department of Motor Vehicles (DMV) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the DMV, this IFB package is complete and without need of explanation. The contact person for this IFB is:

Anne Mealron Department of Motor Vehicles

Phone: (916) 657-0997 Fax: (916) 657-2387

Email: anne.mearlon@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

ANNE MEARLON

Contract Administrator http://www.dgs.ca.gov/

15-348 Rebid #2

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Prevailing Wage

4. Schedule of Events

5. Written Questions

6. Submission of Bid

7. Bid Opening

8. Disposition of Bids

9. Evaluation and Selection

10. Notice of Contract Award

11. Standard Conditions of Service

12. Required Documents (Awarded Contractor)

13. Bid Preference(s)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work

EXHIBIT B – Budget Detail and Payment Provisions

EXHIBIT C – General Terms and Conditions

EXHIBIT D – Special Terms and Conditions

EXHIBIT E – Additional Provisions

EXHIBIT F – Noncollusion Affidavit

EXHIBIT G – Standard California Nondiscrimination Construction Contract

EXHIBIT H – DMV Field Offices

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 – California Disabled Veteran Business Enterprise Participation Requirements

1. Purpose and Description of Services

A. Cabling and Electrical Services for Closed Circuit Televisions (CCTV’s), Self Service Terminals (SST’s), Document Authentication Devices (DAD’s), Automated Knowledge Touch Equipment (AKTE’s) and Queuing Systems, for specific DMV field offices in the Northern California Region II. Term: March 1, 2016 or upon contract approval, through December 31, 2017. See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. The bidder shall possess a valid C10 contractor license issued by the California Department of Consumer Affairs, Contractors State License Board (CSLB). All subcontractors that the bidder intends to utilize to perform work under the contract shall possess all applicable contractor licenses for the work they shall perform under the contract. The bidder’s contractor license number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their contractor license number (if applicable) shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor contractor licenses shall be in good standing from the time of the bid opening through the term of the contract.

3. Prevailing Wage

A. In accordance with the provisions of Labor Code Sections 1770 - 1776, the bidder and their proposed subcontractor(s) shall adhere to the payment of prevailing wages as determined by the California Department of Industrial Relations (DIR) if the bidder’s total bid amount exceeds $1,000.00. The prevailing wage rate determinations can be downloaded from the DIR’s internet website at: http://www.dir.ca.gov. Copies of the DIR’s downloadable prevailing wage rate determinations are also on file at DMV Headquarters, and are available to any interested party on request. Additional questions regarding prevailing wage determinations shall be referred to the DIR’s Division of Labor Statistics and Research, Prevailing Wage Unit, at:

http://www.dir.ca.gov.

B. In the event the bidder’s total bid amount exceeds $1,000.00, the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract, shall be a registered public works contractor with the DIR. The bidder shall provide proof of DIR registration for the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract with their bid. All bidder and subcontractor public works contractor registrations with the DIR shall be active from the time of the bid opening through the term of the contract, and shall remain active following the term of the contract until all certified payroll records in connection with the contract have been submitted to the DIR Labor Commissioner.

4. Pre-Approved Equal Manufacturers/Brands

A. For all materials, products, and/or items identified in Exhibit A, Scope of Work, that allow for a pre-approved equal manufacturer/brand, a bidder may submit a maximum of one (1) alternative manufacturer/brand per material/product/item identified for the DMV’s consideration. The bidder shall email alternative manufacturer/brand requests to the contact person identified on the cover page of this IFB no later than the date and time specified in the Schedule of Events for submitting written questions regarding this IFB. The DMV’s consideration of any alternative manufacturer/brand shall not be deemed as advance acceptance by the DMV. The DMV shall be the sole judge whether or not an alternative manufacturer/brand is considered equal, and may reject any submittal it deems inappropriate. The DMV’s decision shall be final.

http://www.dir.ca.gov/

5. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 1/19/2016 N/A

(2). Written questions regarding IFB are due by:

(Note: See additional info in Section 5.)

2/2/2015 4:00 PM

(3). Written responses to questions released by: 2/4/2016 4:00 PM

(4). Final date for bid submission and bid opening:

(Note: See additional info in Section 6 and 7.)

2/10/2016 2:30 PM

(5). Proposed start date of contract: 3/1/2016 or upon contract approval

N/A

6. Written Questions

A. Submit all questions in writing through the online project advertisement in Cal eProcure at:

http:/www.caleprocure.ca.gov.

7. Submission of Bid

A. Bids must be submitted via mail or hand-delivered no later than the date and time specified in the Schedule of Events.

(1). Bids submitted via mail or hand-delivered must be enclosed in an envelope or under sealed cover. The exterior of the envelope or sealed cover must be clearly marked with all of the following information:

a. BIDDER’S NAME

b. BIDDER’S ADDRESS

c. BID PROPOSAL # 15-348, DO NOT OPEN UNTIL FEBURARY 10, 2016

AT 2:30 PM, ATTN: ANNE MEARLON

(2). Bids shall be mailed to or hand-delivered to the following address:

Department of Motor Vehicles Contract Services Section Attn: Anne Mearlon 2415 First Avenue, MS: E112 Sacramento, CA 95818-2606

(3). Mailed or hand-delivered bids not enclosed in an envelope or under sealed cover shall be rejected. If hand-delivering a bid, you must contact the contact person indicated above upon arrival for pickup. If the contact person indicated above is unavailable to pickup a hand-delivered bid upon arrival, you must contact the contact person’s support staff for pickup at (916) 657-7771. Hand-delivered bids shall only be delivered to the contact person indicated above or their authorized representative upon arrival. Bids shall not be hand-delivered to or dropped-off at a DMV security desk. Bids that are hand-delivered to or dropped-off at a DMV security desk shall not be considered as received by the DMV, and shall remain unopened and be returned to the bidder.

B. Bids must be received by the DMV no later than the date and time specified in the Schedule of Events. Any bid received after the specified due date and time shall remain unopened and be returned to the bidder.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. In addition, do not submit bid documents within a binder or folder. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. All required bid documents submitted must be printed single-sided. Bids that include required bid documents that are printed double-sided shall be deemed non-responsive.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the IFB requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount shall be made due to a lack of careful examination of work sites and specifications.

N. Bidders should be aware that marking a document "confidential" or "proprietary" in a bid may exclude a bid from consideration for award and will not keep that document from being released after notice of award as part of the public record, unless a court has ordered the DMV not to release the document. Any disclosure of confidential information provided by a bidder is a basis for rejecting the bidder’s bid and ruling the bidder ineligible to further participate.

8. Bid Opening

A. For security reasons, if you plan to attend the public bid opening, you must call the contact person indicated on the cover page of this IFB no less than 24 hours prior to the bid opening date and time so that arrangements can be made for entrance into the DMV building.

B. The bid opening shall be held at: DMV Headquarters East Building (meet in lobby area), 2415 First Avenue, Sacramento, CA 95818.

9. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

B. Bid packages may be returned only at the bidder's expense, unless such expense is waived by the DMV.

10. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. The DMV reserves the right to reject all bids for reasonable cause. If all bids are too low, the DMV is not required to award a contract.

D. Following the time of the bid opening, and prior to award of the contract, the DMV reserves the right to request that any bidder submit substantiation data to verify that the materials, products, items, and equipment to be incorporated into the work by the bidder shall equal or exceed the class or quality of the materials, products, items, and equipment that are designated within Exhibit A. When requested by the DMV, a bidder shall provide the DMV with all requested substantiation data within two (2) calendar days following DMV’s request. The DMV reserves the right to reject any bidder proposed materials, products, items, and equipment that the DMV has determined does not equal or exceed the class or quality of the materials, products, items, and equipment that are designated in Exhibit A.

E. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

F. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract.

G. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at:

http://www.dgs.ca.gov.

H. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

11. Notice of Contract Award

A. The DMV shall email, fax, or mail bidding contractors a written notice of contract award.

12. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email, fax, or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

B. Services shall be available on the expressed date set by the DMV and the awarded contractor after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

13. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, the awarded contractor shall provide the DMV with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. The awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal & advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be supplied under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

(3). Payment Bond

a. Per Public Contract Code Section 7103, the awarded contractor shall provide a payment bond equal to one-hundred-percent (100%) of the total amount payable under the contract if the awarded contractor’s total bid amount exceeds $25,000.00. The payment bond must be printed on Standard Form 807 (STD 807), and must include the contract number and the description of work to be performed under the contract. The payment bond must be executed by the Contractor and a corporate surety authorized to transact a general surety business in the State of California.

14. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). Small Business Enterprise (SBE) Preference

a. SBE Program info can be found at the following internet web site:

http://www.dgs.ca.gov.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference info can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

The remainder of this page is intentionally left blank.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

STATE OF CALIFORNIA

STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY’S NAME

Department of Motor Vehicles

CONTRACTOR’S NAME

2. The term of this Agreement is:

3. The maximum amount of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work page(s)

Exhibit B – Budget Detail and Payment Provisions page(s)

Exhibit C – General Terms and Conditions page(s)

Exhibit D – Special Terms and Conditions page(s)

Exhibit E – Additional Provisions page(s)

Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR

California Department of General

Services Use Only

CONTRACTOR’S NAME (if other than individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED (Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNED

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED (Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNED

ADDRESS

2415 First Avenue, MS: E112, Sacramento, CA 95818-2606

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to perform cabling and electrical services for Closed Circuit Televisions (CCTV’s), Self Service Terminals (SST’s), Document Authentication Devices (DAD’s), Automated Knowledge Touch Equipment (AKTE’s) and queuing systems, for specific DMV field offices in the Northern California Region II for the term of this Agreement. This Agreement excludes telecommunications network cabling, related electrical services, and related hardware installation services necessary for scheduled long term DMV field office facility renovation projects. The DMV does not guarantee a minimum or maximum use of this Agreement.

2. The services shall be performed at DMV field office locations listed in Exhibit H.

3. The services shall be performed during DMV business hours, during non-DMV business hours, or on weekends as requested by the DMV Project Manager. All work dates and times shall be approved by the DMV Project Manager before work is performed.

4. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Fax: TBD Fax: TBD

Email: TBD Email: TBD

5. Any questions or issues regarding the management of this Agreement shall be directed to the following Contact Persons:

Department of Motor Vehicles Contractor Name (TBD)

Name: Name: TBD

Phone: Phone: TBD

Fax: Fax: TBD

Email: Email: TBD

6. Detailed description of work to be performed and duties of all parties:

A. GENERAL

(1). CODES AND STANDARDS

a. The Contractor shall perform all work in strict accordance with all applicable national, state, and local codes including, but not limited to, the latest legally enacted editions of the following specifically noted requirements:

1. California Electric Code (CEC)

2. ANSI-C2, National Electrical Safety code (NESC)

3. California Building Code (CBC)

4. California Fire Code (CFC)

b. Reference to the following standards infers that installation, equipment, and materials shall be within the limits for which it was designed, tested, and approved, in conformance with the current publications and standards of the following organizations:

1. American National Standards Institute (ANSI)

2. American Society for Testing and Materials (ASTM)

3. Institute of Electrical and Electronics Engineers (IEEE)

4. Insulated Cable Engineers Association (ICEA)

5. National Electrical Contractors Association (NECA)

6. National Electrical Manufacturers’ Association (NEMA)

7. National Fire Protection Association (NFPA)

8. Underwriters’ Laboratories (UL)

(2). WORK REQUESTS

a. The Contractor shall respond to standard and emergency work requests as follows:

RESPONSE TYPE STANDARD EMERGENCY

On-Site Review Of Work Within 5 Business Days Within 24 Hours

Submittal Of Project Quote Within 5 Business Days Within 2 Hours

Start Of Work From Notice To Proceed

Within 5 Business Days Within 24 Hours

b. Work request items may be added or deleted by the DMV Project Manager in order to ensure operational efficiency. All work request item changes shall be pre-approved by the DMV Project Manager.

(3). MULTIPLE INSTALLATIONS

a. The Contractor shall perform simultaneous installations at multiple DMV field office locations when requested by the DMV Project Manager.

(4). PROJECT ASSIGNMENT

a. The DMV Project Manager shall assign a project number to each DMV field office project and provide the Contractor with detailed project instructions. The Contractor shall provide the DMV Project Manager with a price quotation for each assigned project in accordance with the item unit costs identified in Exhibit B.

(5). CONFERENCE WITH THE DMV PROJECT MANAGER

a. The Contractor shall confer with the DMV Project Manager to confirm exact locations, mounting heights, and arrangements of all finished work prior to roughing-in. Minor relocations and rearrangements of the work requested at this time shall be included at no additional cost to the DMV. This includes adjusting outlets to suit connection point requirements.

(6). WORKMANSHIP SUPERVISION

a. All workmanship shall be carried out in a manner satisfactory to, and approved by, the DMV Project Manager.

b. The Contractor shall assign a competent representative to constantly supervise the work performed throughout the term of this Agreement.

(7). DRAWINGS

a. DMV PROVIDED DRAWINGS

1. Applicable drawings provided by the DMV are complementary. Locations of devices, fixtures, and equipment are approximate unless dimensioned.

2. Applicable drawings provided by the DMV may be partly diagrammatic and may not show precise routing of conduits, exact locations of all products, or minute details of all features of an installation.

b. CONTRACTOR PROVIDED DRAWINGS

1. The Contractor shall mark-up a clean set of drawings for each project as work progresses to show the dimensioned location and routing of all electrical and cabling work, which shall become permanently concealed.

2. The Contractor shall maintain up-to-date “record document” drawings in conjunction with the actual progress of a project installation. Accurate progress mark-ups shall be available at each project location site for examination by the DMV Project Manager at all times.

3. The Contractor shall prepare “as-built” drawings with circuits and cables marked at riser locations.

4. After completion of a project at a DMV field office, the Contractor shall deliver one (1) complete hardcopy set and one (1) complete electronic set of electrical and cable drawings/floor plans to the DMV Project Manager.

The Contractor shall also deliver one (1) complete hardcopy set of electrical and cable drawings/floor plans to the DMV field office manager.

(8). SAFETY

a. The Contractor shall be responsible for implementing, maintaining, and supervising all necessary safety precautions which will ensure against injury to persons or damage to property during the term of this Agreement. No drawing review, construction review, or any other act or service rendered by the owner, architect, their employees, or consultants shall be construed to approve or judge upon the adequacy of the Contractor’s safety measures.

(9). SUBSTITUTIONS

a. Materials and equipment have been specified to establish a standard of design and quality.

b. DMV reserves the right to require originally specified items.

c. Acceptance of a substitute is not to be considered a release from these specifications. The Contractor shall correct any deficiencies in a product if not approved at the Contractor’s own expense.

d. The Contractor shall be responsible for installation of approved substitutions.

Substitutions that affect or change other trades as a result of installing substituted items shall be repaired or replaced at the Contractor’s own expense.

(10). INSPECTION

a. The Contractor shall cooperate with the DMV and shall provide assistance at all times for the inspection of the Contractor’s work. The Contractor shall remove covers or perform any reasonable work that, in the opinion of the DMV, shall be necessary to determine the quality or adequacy of the work.

b. If the DMV Project Manager determines that any materials provided by the Contractor does not conform to these specifications, the Contractor shall remove the non-conforming materials from DMV’s property within three (3) DMV business days at the Contractor’s own expense.

(11). PROJECT COMPLETION REPORT

a. Upon completion of a DMV field office project, the Contractor shall prepare a project completion report, sign and date the project completion report, and either fax or email the signed and dated project completion report to the DMV Project Manager.

(12). BASIC MATERIALS AND METHODS

a. The Contractor shall layout all work in advance and avoid conflict with other work in progress. Physical dimensions shall be determined from architectural and structural plans. The Contractor shall verify locations for junction boxes, disconnect switches, stub-ups, etc. for connection to equipment furnished by others or in other divisions of this work.

b. All materials furnished and installed by the Contractor in permanent constructions shall be new, full-weight, standard in every way, and in first-class condition. All materials shall conform with the standards of an organization acceptable to the authority having jurisdiction and concerned with product evaluation that maintains periodic inspection of labeled equipment or materials, and by whose labeling the manufacturer indicates compliance with appropriate standards or performance in a specified manner. Only materials designed for the purpose employed shall be used.

c. Capacities, sizes, and dimensions provided by the DMV are considered minimum unless otherwise indicated. All systems, materials, and equipment proposed for use by the Contractor on this project shall be subject to review by the DMV Project Manager for adequacy and compliance with these specifications.

d. All materials provided by the Contractor shall be delivered and stored in original containers which shall indicate the manufacturer’s name, the brand, and the identifying number. Items subject to moisture and/or thermal damage shall be stored in a dry, conditioned space. All items shall be covered and protected against dirt, water, chemical, and/or mechanical damage.

e. The Contractor shall deliver materials and equipment to project sites in manufacturer’s original packaging with labeling showing product name, brand, model, project name, address, and Contractor’s name. The Contractor shall store materials and equipment in a secure location determined by the DMV Project Manager.

f. The Contractor shall utilize skilled craftsmen to install all materials and equipment. The norms for execution of the work shall be in conformity with NEC Chapter 3 and the National Electrical Contractors’ Association’s Standards of Installation.

g. The Contractor shall repair all surfaces and furnish all required materials and labor to maintain fireproof, airtight, and waterproof characteristics of the construction.

h. Installation of all equipment shall be in accordance with manufacturer instructions.

i. The Contractor shall obtain written permission from the DMV Project Manager before cutting or piercing structural members.

j. Sleeves through floors and walls are to be black iron pipe or galvanized rigid steel, flush with walls, ceilings, or finished floors, and sized to accommodate the raceway. All penetrations through concrete walls and floors shall be grouted.

Holes through existing concrete shall be core bored.

k. The Contractor shall keep the work area reasonably neat and orderly by performing periodic clean-ups throughout the duration of this project.

l. As independent parts of the installation are completed, the completed independent parts may be commissioned and utilized during construction.

m. All testing, verification, and termination of wires and cables shall be performed by the Contractor.

n. After an installation has been completed, the DMV shall conduct an operating test. The DMV shall notify the Contractor if any equipment fails to operate in accordance with the requirements of these specifications. The Contractor shall correct any deficiencies at no additional cost to the DMV.

o. Prior to performing services at a DMV field office on each working day, the Contractor shall meet with the DMV Project Manager or DMV Project Manager’s authorized representative to discuss daily tasks.

p. The Contractor shall obtain a copy of the construction schedule and phasing from the DMV Project Manager.

q. The Contractor shall become familiar with all work areas as well as the local conditions under which work is to be performed. Work shall be scheduled with regard to local conditions that may affect the progress and quality of the work.

(13). PULLING

a. Wire and cable pulling lubricant shall be UL or Factory Mutual approved.

b. No oil, grease, or similar substances shall be used to facilitate the pulling-in of wires and cables.

c. No wires or cables shall be pulled-in until all construction materials that might damage insulation or fill conduit with foreign material is completely removed.

d. Wires and cables shall be pulled into conduits and raceways with care to prevent damage to insulation. Use basket pulling grips to avoid slipping of insulation on wire and cable. Nylon rope or other soft surfaced cable shall be used for pulling-in conduits other than steel.

B. ELECTRICAL

(1). GENERAL

a. The general extent of electrical work includes, but is not limited to, the following items:

1. Removing and disposing of all existing electrical wiring and circuits specified by the DMV Project Manager.

2. Providing and installing regular and Uninterruptable Power Supply (UPS) branch circuit wiring.

3. Providing and installing branch circuits in specified locations.

4. Providing and installing all wire, monuments/risers, fittings, and aftersets required.

5. Connecting to existing under floor raceway systems.

6. Cutting, patching, caulking, and core boring all penetrations required for electrical work.

7. Concrete work that is part of the electrical installation.

b. Upon completion of work at each DMV field office location, the Contractor shall prepare or update the electrical panel directories to reflect all modifications.

c. The Contractor shall remove all debris and moisture from raceways, boxes, and cabinets before installing wire.

(2). WIRE

a. All wire shall comply with applicable standards of the Underwriters Laboratories, Inc.

b. Unless specifically noted otherwise herein, all conductors for general wiring shall be a minimum of 98% conductivity, stranded, soft drawn copper.

c. Except where noted on applicable drawings or within this scope of work, the minimum wire conductor size shall be #12.

d. All wire conductors shall be 600 volt, type THWN, XHHW, or THHN except as noted otherwise.

e. Wire conductors shall be marked with wire markers (Calpico, Ideal, or approved equal).

f. All wire conductors shall have identical color insulation from circuit breaker or control panel to load or device.

g. Armored Wire (Type AC or MC wire), a fabricated assembly of insulated conductors in a flexible metallic enclosure, is NOT permissible for use on any project performed under this Agreement.

h. Nonmetallic-Sheathed Wire (Type NM and NMC), a factory assembly of two (2) or more insulated conductors having an outer sheath moisture resistant, flame retardant, nonmetallic material, is NOT permissible for use on any project performed under this Agreement.

i. Wire shall be delivered to the job site plainly marked or tagged on twenty four inch (24”) centers as follows:

1. Underwriters Label

2. Gauge

3. Voltage

4. Kind of Insulation

5. Name of Manufacturer

6. Trade Name

j. All wire shall be color coded as follows:

TYPE 277 / 480V 120 / 208V

Phase A: Brown Black

Phase B: Orange Red

Phase C: Yellow Blue

Neutral: Gray White

Ground: Green Green

Isolated Ground: Green w/Yellow Stripe Green w/Yellow Stripe

(3). LABELING

a. All wire shall be numbered and identified by means of wire markers at all switchboards, panel boards, auxiliary gutters, junction boxes, pull boxes, disconnect switches, and circuit breakers. These markers shall correspond to numbers on applicable shop drawings.

b. Each electrical wire run shall be labeled at both ends of the wire with the riser and circuit numbers as identified on the riser plan and in the detailed technical specifications.

c. Following the installation of an afterset and monument/riser, pull two feet (2’) long tails through the open front of the monument (do not attach the cover plate) and label both the wire bundle and monument with one eight inch (1/8”) minimum height letters/numbers using label maker to reflect the location, panel, and circuit numbers.

d. Wires shall be neatly laced into electrical panels in a ready-to-land condition, leaving four feet (4’) long tails. Label the bundle of tails with one eight inch (1/8”) minimum height letters/numbers using a label maker containing hot, neutral, and ground with the riser number, location, panel, and circuit numbers.

e. Temporary or pen mark labeling is not permitted.

f. No labeling abbreviations shall be permitted without prior approval from the DMV Project Manager.

(4). BRANCH CIRCUITS

a. Branch circuits shall be 20-amp or 30-amp minimum as specified by the DMV Project Manager. Each circuit shall have #12 THHN stranded copper wire with a neutral for each circuit. Every specified location shall require two (2) separate grounds. One (1) ground shall be for an isolated ground and the other is a regular ground. Ground wires shall be identified with the color green, and green with a yellow tracer. Grounds shall be stranded with a minimum size #12 THHN copper.

(5). CONNECTORS

a. For conductors #6 and larger, lugs and connectors for conductors shall be compression types of one (1) piece tubular construction with flat rectangular tongues. Two (2)-hole lugs shall be used for sized 4/0 and larger. Fittings for copper conductors shall be tin-plated aluminum factory filled with a corrosion inhibiting and oxide penetrating compound.

b. For conductors #8 and smaller (if applicable), wire nuts for joints, splices, and taps shall consist of a cone shaped expandable coil spring insert, insulated with a Teflon or plastic shell. Threaded or crimp types shall not be accepted. Use Skotchlock, Hydent, or approved equal. Joints, splices, and taps in dry locations shall be made with twist-on connectors suitable sized for the number and gauge of the conductors.

c. Electrical connector type shall be UL approved plastic.

C. TELECOMMUNICATIONS NETWORK CABLING

(1). GENERAL

a. When requested by the DMV Project Manager, the Contractor shall remove and dispose of existing telecommunications network cabling and all debris from raceways or other locations.

b. Unless otherwise specified by the DMV Project Manager, the Contractor shall leave ten feet (10’) of service loop cable slack in Communications Rooms and ten feet (10’) of service loop cable slack at workstations.

c. All cable runs from workstations to Communications Rooms shall be continuous.

Splices are not permitted.

d. For modular furniture system cable installations, base feed modules or drop poles shall be fitted to size, cables shall be laced through furniture raceways, and cables shall be terminated.

e. All cabling shall conform to standards based on the environment of the site, building codes, and applicable laws. All cables shall be concealed in conduit, floor ducts, paneling, ceiling areas, or similar areas, except at mutually agreed upon areas. The Contractor is responsible for determining and complying with all applicable codes, ordnances, and laws.

f. Every copper pair within each installed cable shall be tested from end to end through all connectors for opens, shorts, reversals, continuity, pin configuration, and correct location after installation. Anomalies shall be located and reported to the DMV Project Manager, repaired where defective, and retested until accepted by the DMV Project Manager. Test and verify cables by running an end to end attenuation, continuity, and wire pair mapping test with a cable meter. The Contractor shall provide a written copy of the verification test results to the DMV Project Manager when testing is completed.

g. When cabling cannot be concealed, the Contractor shall provide and install a cable management system using cable wraps, ties, clamps, sheathes, or other industry standard cable management materials to neatly organize exposed cabling.

(2). CATEGORY 5e CABLE

a. All Category 5e cables, connectors, jacks, and equipment shall be tested and certified in writing to be Category 5e compliant as specified in ANSI/TIA/EIA-568- A and ANSI/TIA/EIA-568-A-5 Transmission Performance Specifications.

b. At workstations, Category 5e cables shall be configured 568A and terminated on Panduit Mini-Jack (or approved equal) Category 5e modular jacks. For wall mount applications, modular jacks shall be installed in Panduit (or approved equal) faceplate frames using Panduit (or approved equal) flat module inserts.

For component furniture applications, modular jacks shall be installed in Panduit (or approved equal) surface mount boxes.

c. At main distributions frames, Category 5e cables shall be configured 568A and terminated on Panduit Mini-Jack (or approved equal) Category 5e modular jacks and installed in Panduit Mini-Com (or approved equal) 24-port all metal modular patch panels.

(3). SPEAKER CABLE

a. All speaker cable shall consist of 12AWG wire and shall not be daisy chained.

b. Speaker cable shall be connected to speakers and shall not be terminated at the other end of the cable unless otherwise requested by the DMV Project Manager.

(4). COAXIAL CABLE

a. All coaxial cable shall be combo RG6 coaxial plus 2C/18AWG in Siamese Lay- Up Cable.

(5). CABLE COLORING SYSTEM

a. The following coloring system shall be applied when installing cabling unless otherwise requested by the DMV Project Manager:

TYPE COLOR

Data Blue

Voice Blue

Security White

Alarm Red

(6). LABELING

a. All cables shall be labeled at both ends of each cable with the appropriate cable number provided by the DMV Project Manager. The Contractor shall also label each workstation jack and patch panel jack with the corresponding cable number.

Patch panels shall be labeled with the cable numbers in numerical ascending order. The cables shall be installed in the patch panel in the position with the corresponding cable number.

b. Label all cables with one eight inch (1/8”) minimum height letters/numbers using a label maker.

c. Temporary or pen mark labeling is not permitted.

d. No labeling abbreviations shall be permitted without prior approval from the DMV Project Manager.

(7). COMMUNICATIONS ROOM

a. The Contractor shall provide and install three four inch (3/4") plywood backboard from floor to ceiling on the back wall in a Communications Room when requested by the DMV Project Manager.

b. The Contractor shall provide and install 6-way, 1GHZ passive video splitters in a Communications Room when requested by the DMV Project Manager.

c. The Contractor shall provide and install the following Chatsworth Products, Inc.

(CPI) or approved equal parts/equipment in a Communications Room when requested by the DMV Project Manager:

Part Number Description

46353-703 Universal Data Telecommunications Rack (Black) (19” x 84”)

40117-719 Ventilated Equipment Rack (Black) (19”)

10595-712 Runway Mounting Plate

10250-7XX Universal Cable Runway (Black)

10487-701 Butt Swivel Splice Kit (Black)

15053-703 Server Frame (7’H x 19”W x 29”D, 45 RMU)

11729-703 Double-Sided, VCS Vertical Cabling Section (Black) (7’H x 6”W x 12.75”D)

06006-201 Cable Management Straps (6”) (25 Pack)

40159-019 Ground Jumpers (9’) (10 Pack)

40167-010 Two Mounting Hole Ground Terminal Blocks (10 Pack)

11301-X01 Butt-Splice Kit

12717-X19 Wide Flush Mount Keyboard Tray (19”)

13070-719 Single-Sided Horizontal Wire Manager (Black) (1U x 19”EIA x 4”D)

d. The Contractor shall provide and install the following Leviton or approved equal parts/equipment in a Communications Room when requested by the DMV Project Manager:

Part Number Description

49253-LPM Five-Ring Horizontal Patch Cord Manager (Black)

e. The Contractor shall provide and install the following Panduit or approved equal parts/equipment in a Communications Room when requested by the DMV Project Manager:

Part Number Description

DPFP8 Space Filler Panel

f. The Contractor shall provide the following Panduit or approved equal parts/equipment to a Communications Room when requested by the DMV Project Manager:

Part Number Description

CP24WSBL

24-Port All Metal Modular Patch Panel With Support Bar (Black)

CFFPL4BL 4-Module Snap In Faceplate (Black)

CFPL4SY 4-Module Snap In Faceplate

CJ5E88TOR Modular Jack (Orange)

CJ5E88TIG Modular Jack (Gray)

CJ5E88TGR Modular Jack (Green)

CJ588BUY Modular Jack (Blue)

LD10IW8-A

1.5” One-Piece Latching Surface PVC Single-Channel Low Voltage Raceway (White) (8’)

g. The Contractor shall provide and install the following Tripp-Lite or approved equal parts/equipment to a Communications Room when requested by the DMV Project Manager:

Part Number Description

DRS - 1215 Rackmount Surge Suppressor (15A)

PDUMH15 Metered Power Distribution Unit

h. The Contractor shall provide the following American Power Conversion (APC) or approved equal parts/equipment to a Communications Room when requested by the DMV Project Manager:

Part Number Description

SUA2200RM2U

2200VA USB & Serial RM 2U 120V Uninterruptible Power Supply

AP9631 Network Management Card w/Environmental Monitoring

i. The Contractor shall provide the following Amphenol or approved equal parts/equipment to a Communications Room when requested by the DMV Project Manager:

Part Number Description

25PC25 25-Pair Telco Cable (Gray) (25’)

j. The Contractor shall provide and install the following Linksys or approved equal parts/equipment to a Communications Room when requested by the DMV Project Manager:

Part Number Description

SE2500 5-Port Gigabit Ethernet Switch

D. TV/MONITOR MOUNTING HARDWARE AND SPEAKERS

(1). TV/MONITOR

a. The Contractor shall provide and install the following Atlona or approved equal parts/equipment for customer workflow management systems when requested by the DMV Project Manager:

Part Number Description

AT-4VGA300SL VGA & Stereo Audio Category 5e Extender (Transmitter)

AT-VGA300RL VGA & Stereo Audio Category 5e Extender (Receiver)

b. The Contractor shall provide and install the following Lucasey or approved equal parts/equipment when requested by the DMV Project Manager:

Part Number Description

FSP60T Flat Screen Pedestal

FSCT20 Flat Screen Ceiling Mount

CMASFL Ceiling Flange (Black)

FSUL2014

OR

FSUL2720

Wall Mount And Adapter Plate For Flat Screen

(2). SPEAKERS

a. The Contractor shall install DMV provided speakers when requested by the DMV Project Manager.

E. CLOSED CIRCUIT TELEVISION (CCTV) SYSTEM EQUIPMENT

(1). GENERAL

a. The Contractor shall disconnect and dismount existing CCTV system equipment (interior and exterior cameras, Digital Video Recorder (DVR), lock box, power supply, monitor(s), etc.) when requested by the DMV Project Manager. The Contractor shall store all disconnected and dismounted CCTV system equipment in a secure location within the DMV office building when specified by the DMV Project Manager.

b. The Contractor shall install and setup existing CCTV system equipment and/or DMV provided replacement CCTV system equipment (interior and exterior cameras, DVR, lock box, power supply, monitor(s), etc.) when requested by the DMV Project Manager. Installation and setup work shall include mounting, connecting, positioning, troubleshooting, and maintenance necessary to make existing and/or replacement CCTV equipment fully functional.

1. CCTV system equipment installation work shall comply with all applicable codes and regulations as set forth in CCR, Titles 8 and 24 et al, California Seismic Safety Commission Regulations, and all other applicable codes.

2. For each CCTV system component installed and setup by the Contractor, the Contractor shall perform the following maintenance services:

A. CAMERAS (interior and exterior of building)

(1). Clean camera housings with anti-static type cleaner.

(2). Check camera mountings.

(3). Check and clean…